Administrative Support Specialist
3 days ago
Key Responsibilities:
Inventory Management
- Oversee the annual inventory of capital assets for Miami Dade County and the State of Florida, ensuring accurate records and timely reconciliations.
- Sort and prepare data, travel to multiple court locations to conduct inventory checks.
- Maintain accurate inventory records, surplus documentation, and new asset information.
Miami Dade County Informs Platform
- Manage Informs needs for the division, reporting to the Purchasing Manager and working directly with them on procurement matters.
- Receive and process Procurement Informs POs, submit and process invoices for payment.
- Review and handle all Informs reports for pre-edit errors, resolve discrepancies, and conduct research as needed.
- Act as the liaison between the division and Informs partners in the County, providing support and resolving issues.
COVID-19 Master Files and PPE Supplies
- Maintain COVID-19 master files in SharePoint, recording all purchases, distributions, and on-hand stock.
- Track PPE supplies by item and division, preparing PPE supplies for distribution and reporting to the Purchasing Manager.
- Update vendors list, Procurement staff emergency contact information, and Procurement partners contact information.
Administrative Support and Clerical Duties
- Provide administrative and clerical support to the division, as assigned by the Purchasing Manager.
- Upkeep monthly reports and assist the Purchasing Manager in developing Excel worksheets to facilitate the procurement process.
- Support the Purchasing Manager on ongoing projects, providing backup for Procurement staff and assisting with research.
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