Contract Specialist V

1 month ago

Austin, United States Texas Department of Aging & Disability Services Full time
Job Description:
Contract Specialist V
This position is eligible for % telework from any location in Texas consistent with the HHS telework policy. Occasional travels for conference, meetings, trainings may be required.
Under the direction of the Fiscal and Contract Oversight Manager, performs advanced (senior level) contract management work with focus of fiscal contract monitoring and other contract management activities for the Office of Area Agencies on Aging. Work involves providing quality assurance monitoring of accounting records, financial statements, management practices, and internal controls to ensure compliance with federal and state laws and/or regulations as well as HHSC policies, regulations, and contract provisions. Work also involves the preparation of reports containing findings, recommendations, and corrective actions required of the contractor. In addition, the work involves providing technical assistance to HHSC contractors in matters relating to financial and contract compliance.
Responsible for completing analysis of contractor performance by reviewing contractor expenditure data, performance reports, and other pertinent data as it relates to contractor performance. Aids and recommends sanctions or other contract actions for enforcement of the terms and conditions of the assigned HHSC agency contracts. Other responsibilities include, participating in monitoring expenditures for contracted state and federal funds, ensuring grant match attainment, supporting monitoring of compliance with service provision and program requirements, this position will also maintain reports on contractor performance and provide information on goal attainment barriers and risks. The position is a subject matter expert in contract activities. Works under minimal supervision with considerable latitude for the use of initiative and independent judgment.
Essential Job Functions:
Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned.
30% Performs complex financial monitoring of government, educational, non-profit and/or for-profit entities contracted to administer various programs for the HHSC. Work involves the examination, investigation, and review of accounting records, financial statements, management practices, and internal controls to ensure compliance with federal and state laws and/or regulations as well as HHSC policies, regulations, and contract provisions. Plans and executes fiscal monitoring procedures, facilitates meetings for each fiscal monitoring event assigned to understand the contract/program under review, identifies risks, conducts fiscal testing of source documentation for compliance, and reviews evidence and contractor responses for any issues identified during the monitoring engagement.
25% Analyzes and reviews contractor's management operations, internal control structures and systems, and accounting records for reliability, adequacy, accuracy, efficiency, and compliance with legal regulations; reports erroneous or questionable transactions and provides interpretation of technical questions of financial compliance with applicable, state, and federal statutes and regulations.
20% Develops the preparation of administrative reports to executive management regarding required actions while assessing the degree of contractor compliance with established procedures, requirements, laws, and regulations; completeness of data; and presence of adequate documentation. Prepares monitoring reports, including preparing initial and final monitoring reports for leadership review and approval. Tracks all fiscal and contract monitoring tasks and deliverables to ensure completion in accordance with contract life cycle and contract monitoring policies.

20% Provides consultation and technical assistance to contractors on contract issues and interpretation of policies and procedures related to contract monitoring. Makes recommendations for changes to, maintains, and updates policies and procedures, as well as external guidelines. Responsible for developing the annual contract monitoring plan and coordinating with the program, contract management, and contractor staff.

5% Other duties as assigned. This position will be crossed trained to conduct programmatic monitoring.
Knowledge Skills Abilities:
• Knowledge of complex accounting systems, journals and source documentation required for compliance with contract language, state and federal regulations.
• Knowledge of financial analyses and examination procedures for regulated entities, of financial and industry terminology and practices, and of statistical analysis.
• Knowledge of contract performance management and fiscal monitoring procedures.
• Knowledge of state and federal laws, rules, regulations, policies, and procedures relevant to contracts.
• Skill in project management with complex projects that cross agencies and several lines of business.
• Skill in identifying problems, evaluating alternatives, and negotiating and implementing solutions to organizational and service delivery problems
• Skill in advanced business and technical writing, data analysis, reporting, and interpretation of complex data sets related to provider performance.
• Skill in Microsoft Office products, including skills in Excel and/or other data base programs.
• Ability in establishing and maintaining effective working relationships.
• Ability to analyze, evaluate and summarize management records for accuracy and conformance to procedures, rules, and regulations and to draft clear and concise reports and correspondence regarding findings.
• Ability to interpret and analyze statutes.
• Ability to organize and present information effectively, both orally and in writing.
• Ability to analyze and solve work problems affecting the operations and functions.
• Ability to plan, organize and manage large multi-faceted projects and work in collaboration with others to manage multiple deadlines

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