Special Operations Administrative Specialist

4 weeks ago


Salem, United States State of Oregon Full time
Job Description:

The Oregon State Fire Marshal in Salem, Oregon, is hiring one (1) full-time, permanent Special Operations Administrative Specialist (Administrative Specialist 1) position.  

As the Special Operations Administrative Specialist, you will provide administrative, operational, and program support to area commands and worksites for the Special Operations Unit. You will explain and clarify rules, processes, and procedures to the public and program/agency stakeholders. In this position, you will also provide administrative and logistical support to the Agency Operations Center (AOC) during emergency deployments of fire service resources.

This position is part of the Special Operations Unit, which is responsible for the coordination of the Oregon Fire Mutual Aid System (OFMAS), Incident Management Teams, the Oregon Fire Service Mobilization Plan, mobilization preparedness with Oregon’s Fire Defense Board Chiefs, Regional Hazardous Materials Emergency Response Teams (RHMERT), and the AOC. This position provides support to all programs in the unit.

If you enjoy coordinating and collaborating with others, have administrative support experience, and are interested in supporting emergency services, this might be a great opportunity for you Become a part of our team and help further the Oregon State Fire Marshal’s mission to protect people, property, and the environment from fire and hazardous materials.

This position is represented by American Federation of State, County, and Municipal Employees (AFSCME).

Minimum Qualifications (these must be described in your resume for full consideration):

  • Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data; OR

  • An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data; OR

  • An equivalent combination of education and experience.

Special Qualifications (these must be described in your resume for full consideration):

  • Requires a valid drivers’ license with an acceptable driving record.

Preferred Skills (these must be described in your resume for full consideration):

  • Excellent customer service and collaborative skills.

  • Experience in organizing committees and facilitating and documenting conversations and decisions.

  • Skill in performing a variety of clerical functions at a technical or support level requiring decision-making within established laws, rules, policies and procedures.

  • Skill in communicating orally and in writing with a variety of people, answering questions and explaining information or decisions, using specialized terminology.

  • Excellent attention to detail.



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