Section Coordinator/ Legislative Liaison

Found in: Talent US 2 C2 - 1 week ago

Austin, United States Texas Department of Aging & Disability Services Full time
Job Description:
Performs management or oversight of activities for the daily operations of the Health Promotion and Chronic Disease Prevention (HPCDP) Section under the general direction of the Section Director. Facilitates the integration and streamlining of processes, assignments, and activities within the Section. Works as a section coordinator and develops guidelines, policies, and procedures for the Section and monitors compliance with policies and procedures. Coordinates with section branch managers and subject matter experts on assignments from the Community Health Improvement (CHI) division and the agency. Performs the role of a legislative liaison and coordinates with the section and CHI division on legislative tasks and assignments, bill analysis, legislative inquiries, media inquiries, and fiscal notes. Tracks and monitors legislative tasks and activities on bills assigned to the section. Works closely with division peers on legislative tasks. Coordinates CHI assignments with HPCDP branch managers and other staff. Works on developing, reviewing, maintaining, and coordinating rules overseen by the section. Coordinate and review legislative reports, section publications, council and committee documents, papers, and briefings. Assist the Section Director in preparing for legislative hearing, rules reviews and other assignments as needed. Works under minimal supervision with considerable latitude for the use of initiative and independent judgment. To perform these job duties, this position may require working extra hours needed to meet defined deadlines and support the agency’s mission critical reporting requirements. Essential Job Functions:
(40%) Works closely with HPCDP staff to coordinate section, CHI division and agency assignments. Maintains continuous communication and coordination with Branch Managers and Section level staff. Coordinates assignments such as weekly CHI updates, budget and legislative assignments, policy reviews, inquiries, exceptional item funding, reports, publications etc. Coordinate, compile, and review responses before submitting to the section director. Reviews section reports, weekly and quarterly newsletters, reports, and other publications before section director’s review and work with program staff to ensure appropriate edits are made. Works with program attorneys and Government Affairs Unit, and others on matters related to councils and committees the HPCDP section supports. Assists the programs with creating any guidance documents related to statues and committee/councils. Works on rules related to the section programs or as assigned by the legislature. Develops, maintains and reviews rules and works on modifying and editing as needed. Works closely with the CHI division office staff in coordinating rules with the CHI division and HHSC. Serves as a back up for the grants coordinator position within the section.

(40%) Coordinates section activities related to legislative and appropriations tasks. Works with section programs to develop bill analysis, revise legislation, and to monitor compliance with legislative mandates. Lead the bill analysis, rule development or other legislative tasks that do not fit to a specific program within the section. Works closely with the section financial analyst in preparing cost estimates for bill implementation. Promptly and accurately works on legislative bill analysis, bill tracking, and public hearings and related meetings for the Section. Assists the section director in preparing for public hearing of section related bills. Communicates with department staff, stakeholders, Government Affairs Unit, and others on legislation affecting the Section. Participates in activities related to legislative assignments, legislative inquiries, legislative reports development, report reviewing, monitoring and tracking timelines for legislative reports, and rulemaking associated with legislation, interim studies or project work teams, and outreach activities. Coordinates with other legislative liaisons in the division and follow the section and division guidance on responding to legislative tasks. Facilitates appropriate section involvement with inter- and intra-agency activities.

(15%) Provide guidance to section staff on policy, planning, and administrative operations of the Section. Facilitates and coordinates the flow of program and administrative assignments and composes/edits final responses for further submission. Assists the section director with strategic planning with establishing short-term, mid-term, and long-term goals and objectives, setting policies, procedures, and standards for the Section. Identifies opportunities for the section to further its strategic goals and makes recommendations to improve the performance and productivity by streamlining processes.

(5%) Other duties as assigned include but are not limited to actively participating and/or serving in a
supporting role to meet the agency’s obligations for disaster response and/or recovery of Continuity of
Operations (COOP) activation. Such participating may require an alternate shift pattern assignment and/or location. To perform these job duties, this position may require working the extra hours needed to meet defined deadlines and support the agency’s mission critical reporting requirements. Knowledge Skills Abilities:
Knowledge of public administration and management techniques
Knowledge of Texas legislative and appropriations process
Knowledge of public health programs
Skill in bill analysis and tracking, in monitoring and coordinating response to legislative and other inquiries
Strategic planning and goal setting skills, time management skills
Skills in using MS Office programs
Skills in gathering and analyzing information
Excellent communication skills, both written and verbal
Skill in conducting and facilitating meetings
Ability to work in a high profile and fast-paced environment
Ability to prioritize, work under pressure, and meet short turnaround assignments
Ability to devise solutions to administrative problems
Ability to coordinate multiple assignments at a time, involving multiple people
Ability to express complex ideas clearly, concisely, and accurately both verbally and in writing
Ability to work collaboratively in teams as well as independently
Ability to provide effective team leadership

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