Program Specialist V

3 weeks ago

Austin, United States Texas Department of Aging & Disability Services Full time
Job Description:
The Program Coordinator (PS V) works under the direction of the Injury Prevention Unit / Texas Overdose Data to Action (TODA) manager. This position performs advanced (senior level) consultative services, technical assistance, analysis activities, and oversight of multiple operational aspects of the Centers for Disease Control and Prevention (CDC) TODA grant. This work includes knowledge of rules and rule making process, regulations, planning, development, and coordination and implementation of TODA initiatives along with creating institutional review board (IRB) applications, program support of strategic plans, and ongoing TODA initiatives. This position includes building and maintaining relationships with internal and external stakeholders, with an emphasis on public safety departments, across Texas. This position may represent TODA on agency-wide committees. The PS V will coordinate with the Injury Prevention Unit, the Maternal and Child Health Section (MCHS), and the Community Health Improvement Division (Division) on TODA activities and progress. This position will prepare reports, presentations, briefings, and other documents for the Unit, Section, Medical Director, and/or the Division Associate Commissioner. The PS V will serve as a team coordinator on TODA projects and/or initiatives as well as on other quality improvement initiatives to improve program operations. This position works under minimal supervision with extensive latitude for the use of initiative and independent judgment. Essential Job Functions:
Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned.

(30%) Represents and acts on behalf of the TODA manager to provide guidance on policy, planning, and administrative operations of the grant. Facilitates and coordinates the flow of program / administrative assignments and composes responses. Works closely with TODA and Unit staff to coordinate assignments. Maintains continuous communication and coordination with TODA Division HHSC liaison. Drafts short-term, mid-term, and long-term goals and objectives, policies, procedures, and standards for TODA. Works closely with the TODA manager to meet grant responsibilities and submit reports in a timely, accurate manner. Makes data and information available to decision makers to assist them with policy decisions and resource allocations.

(25%) Facilitates alignment and coordination of TODA activities toward strategic goals and objectives, develops priorities for achieving goals, and participates in evaluation activities. Facilitates appropriate TODA involvement with inter- and intra-agency activities related to grant priorities. Identifies opportunities for the program to further strategic goals.

(20%) Coordinates TODA activities related to tracking and activities. Communicates with program staff, unit staff, stakeholders, advocates, and others on TODA activities. Participates in activities related to program issues, possible rulemaking with key legislation, interim studies or project work teams, and activities designed to improve the TODA deliverables.

(20%) Conducts research and analysis of unintentional and undetermined drug overdose related topics; examines proposed regulations or policies that impact or potentially impact TODA or the agency. Consults with public stakeholders, interest groups (both state and national level), and HHS enterprise staff as directed by the TODA manager. Supports program and staff needs based on emerging national and state level activities. Guides staff to initiate, sponsor, manage, or participate in projects to maximize the success of TODA and participates in planning and convening meetings or conferences. Prepares reports, presentations, briefings, and other documents for the Unit, Section, Medical Director, and/or the Division Associate Commissioner.

(5%) Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location. Knowledge Skills Abilities:
Knowledge of the principles and practices of public health administration and management.
Knowledge of governmental budgeting processes and procedures.
Knowledge of the service needs of persons who experience drug overdose.
Knowledge of the array of planning and evaluation methods used in state government.
Knowledge of grants, report writing, research, and budgeting processes.
Knowledge of concepts and applications of continuous quality improvement.
Knowledge of the major functions of public health, health care reform initiatives and health care policy development.

Skill in conducting planning activities including developing goals and objectives for strategic planning and evaluation.
Skill in organizing and presenting complex information to a variety of diverse stakeholders.
Skill in managing and prioritizing multiple and competing work activities.
Skill in quality improvement implementation for program evaluation.
Skill in meeting facilitation.
Skill in using a public health prevention framework and ensuring it is incorporated and evaluated in program activities and initiatives.
Skill in developing and evaluating administrative policies, procedures, and protocols.

Ability to establish and maintain effective working relationships.
Ability to speak and write effectively, clearly, and concisely on a variety of complex subjects related to the program.
Ability to plan, organize and complete multiple activities in a timely fashion.
Ability to handle a wide range of tasks in an effective manner along with planning, organizing, and completing multiple tasks and activities in a timely fashion.
Ability to interpret guidelines, policies, procedures, and regulations on a state and/or national level.

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