Executive Assistant

2 weeks ago

Salem, United States hotsourced Full time

About The Company


We are hiring for a leading utilities company dedicated to delivering high-quality construction projects across various sectors. They are committed to excellence, innovation, and sustainability in every aspect of their work. They strive to enhance the quality of life in the communities we serve.


Position Overview:


We are seeking a highly organised and proactive Executive Assistant to provide comprehensive support to our executive team. The successful candidate will play a pivotal role in ensuring the smooth operation of daily activities and will act as a key liaison between executives, internal departments, and external stakeholders.


Responsibilities


  • Administrative Support: Provide high-level administrative support to the executive team, including calendar management, meeting coordination, travel arrangements, and expense reporting
  • Communication Management: Serve as the primary point of contact for internal and external communications on behalf of the executives, including screening calls, responding to inquiries, and drafting correspondence.
  • Documentation and Reporting: Prepare and distribute documents, presentations, and reports for meetings, ensuring accuracy and confidentiality.
  • Project Coordination: Assist in the coordination and execution of various projects and initiatives, including tracking progress, managing timelines, and facilitating communication between team members.
  • Information Management: Organise and maintain electronic and physical filing systems, ensuring efficient retrieval of information and documents.
  • Relationship Management: Cultivate and maintain positive relationships with stakeholders, including clients, vendors, and partners, through effective communication and professional representation.
  • Special Projects: Support the executive team in ad hoc projects and tasks as needed, demonstrating flexibility and adaptability in a dynamic work environment.
  • Confidentiality: Handle sensitive information with discretion and maintain a high level of confidentiality at all times.


Requirements & Skills 

  • Bachelor's degree in business administration, management, or related field preferred.
  • Proven experience as an executive assistant or similar role, supporting senior-level executives.
  • Exceptional organisational and time management skills, with the ability to prioritise tasks and meet deadlines in a fast-paced environment.
  • Strong communication skills, both written and verbal, with the ability to interact effectively with individuals at all levels.
  • Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
  • High professionalism and integrity, with a proactive and solution-oriented approach to work.
  • Ability to maintain composure under pressure and adapt to changing priorities.


Work Schedule

As the client is UK-based, you will be required to work in UK daytime:

  • Monday to Friday
  • 13:30 - 22:30 IST (08:00 am - 17:00 GMT)


Pay & Benefits

  • Annual CTC: 7 - 10 lakh per year
  • Device: Laptop provided
  • Fully remote role
  • An unparalleled opportunity to be an early team member of what is already one of the most prolific start-up investors in Europe 
  • Be part of a passionate, friendly and transparent culture which encourages your suggestions for improvement as we grow

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