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Executive Assistant to CEO
2 months ago
Executive Assistant - Office of the CEO
Location- India
About Adeptmind:
Adeptmind is an AI company based in Toronto, Canada, doing a search in the retail. We power e-commerce search for some of the largest retailers in the world like GAP, Decathlon, Ulta, and Lululemon.
Our lineage is very much AI-centric -- our last company, Maluuba, made the Siri competitor for Samsung, LG, Tesla, and General Motors. That company was sold to Microsoft in 2017 for $140M. Most engineers in Maluuba became millionaires as a result. This time around, we want to digitize shopping not just for e-commerce, but for all of retail.
Key Responsibilities:
Level 1: Core Responsibilities
- Calendar Management: Efficiently manage and coordinate the CEO’s calendar, ensuring seamless scheduling of meetings, appointments, and events.
- Email Oversight: Monitor and prioritize the CEO’s emails, ensuring every message is read and appropriately actioned.
- Task Tracking and Project Management: Keep a detailed record of all tasks and commitments made by the CEO. Provide regular updates and project management support to ensure timely completion.
Level 2: Expanded Responsibilities
- Task Delegation: Take on specific tasks such as managing the Carta and other administrative responsibilities as required.
- Research and Analysis: Conduct basic analysis to support the CEO in decision-making processes and strategic planning.
Flexible Working Hours: Ability to work split shifts from 5 - 9 am IST and 5 - 9 pm IST to ensure optimal coverage and support.
Qualifications:
- Proven experience as an Executive Assistant or in a similar role supporting senior executives.
- Exceptional organizational and time management skills with a keen eye for detail.
- Strong written and verbal communication skills.
- Proficiency in managing complex calendars and scheduling tools.
- Ability to handle sensitive information with the highest degree of integrity and confidentiality.
- Proactive problem-solving skills and a high degree of adaptability.
- Experience with administrative tools and software like Carta is a plus.
- Capable of working effectively in a remote environment.
Learning Opportunities:
- Opportunity to work closely with the CEO and gain insights into strategic decision-making at the highest level.
- Be part of a dynamic and forward-thinking team that values innovation and excellence.
- Flexible work hours that accommodate a balance between professional and personal commitments.
Culture:
At Adeptmind, a career opportunity is more than just a job. When you join us, you're welcomed into a group of brilliant and hardworking people with a mission. We collectively focus on our goals while supporting each other. We provide a great environment where learning and development are valued.
Adeptmind is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
