Executive Assistant

4 days ago

Salem, United States Alumus Healthcare Full time

Elevate your career with a team that truly cares. Join a company that sees a better way for healthcare by being patient advocates, following evidenced-based clinical practices, caring for people holistically, improving continuity of care and providing nurturing surroundings that encourage and inspire.


The Executive Assistant to the Executive will perform a wide range of complex administrative support functions for them, including preparation of presentation materials and other items such as: calendar management, correspondence, reports, and spreadsheet applications.


Why Choose Alumus?


•Raising the Bar for Senior Healthcare: We aim to provide the best service to our patients and their families in the Senior Healthcare Industry. Our service is particularly attuned to the needs of seniors and their families, offering compassionate, personalized care that enhances their quality of life. We continually strive to evolve and improve our offerings, ensuring that we stay at the forefront of senior healthcare excellence.

•History of Success: Alumus has grown into managing and operating four distinct healthcare companies, with over 1,200 clinicians and associates serving patients and their families in Arizona, Washington, and Oregon.

•Opportunities for Growth: Many of our long-standing employees had humble beginnings and have grown their career with Encore Communities.

•Comprehensive Benefits: Access comprehensive benefits coverage from day one, effective the 1st of the month following your start date, ensuring your health and well-being are prioritized.

•Generous PTO: Enjoy ample paid time off to recharge and pursue personal endeavors, fostering a healthy work-life balance.

•Tuition Reimbursement: Invest in your professional development with our tuition reimbursement program, empowering you to advance your skills and knowledge.

•Collaborative, Supportive Team: Join a team of passionate professionals dedicated to our core values, including prioritizing people, delivering exceptional customer experiences, embracing optimism, and executing best practices.

•Inclusive, Diverse Work Environment: Experience a workplace where all employee's unique contributions are celebrated and valued, fostering an environment of inclusivity and diversity.


Benefits:

• Comprehensive benefits coverage including medical, dental, vision, life insurance, PTO and paid holidays, with 401(k) with match.

• On Demand Pay – work a shift get paid the same day

• Employee Referral Bonus Program

• Flexible Schedule

• Tuition Assistance


Responsibilities:

• Champion our values

• Provides day-to-day administrative and project support the CEO.

• The EA is responsible for managing the personal schedule, coordinating strategic business activities, and assist with personal projects.

• Ensures that various administrative tasks are done in an effective and efficient manner; including copying, reviewing outside mail, drafting correspondence, screening phone calls and maintaining files as needed.

• Demonstrates the ability to achieve high performance goals and meet deadlines in a timely manner.

• Discretion and confidentiality are paramount.

• Requires interaction with both internal and external customers to coordinate a variety of complex meetings, trainings and activities.

• Manages internal and external contacts for assigned executive, proactively understanding who they are, which are priority contacts, and keeping track of periodic communication needed for priority contacts.

• Anticipates the executive’s needs and proactively brings together appropriate people and resources to support the executive in addressing issues.

• Process/compose correspondence/reports for the executive and/or executive team, if requested.

• Acts as the lead or liaison for the assigned executive in preparation for meetings, including tracking, monitoring and following the progress of open action items, drafting the agenda, setting the timetable and producing accurate minutes at each meeting.

• Processes and maintains expense reports and other various reports.

• Coordinates travel arrangements for various personnel, as requested.

• Assist with the creation/modification of presentations, spreadsheets and other various ad-hoc reports and special projects as needed.

• Conduct research, obtain quotes, etc., and assemble and analyze data to prepare reports and documents.

• Obtains print, supplies, etc. from external/off-site vendors.

• Facilitate registration for conferences, seminars, webinars, etc.

• Other duties as assigned


Qualifications

• High School Diploma or equivalent. Bachelor’s degree is preferred.

• Minimum of five (5) years administrative/secretarial experience supporting a high-level executive position.

• Advanced proficiency in Microsoft Office Site (Word, Excel, PowerPoint, Outlook).

• Notary experience preferred, not required.

• Bookkeeping and basic accounting principles.

• Excellent organizational skills.

• Strong interpersonal skills and the ability to build relationships with internal and external business partners, stakeholders, and staff.

• Ability to quickly adapt to a fast-paced environment.

• Exceptional written and verbal communication skills.

• Familiarity with or willingness to quickly learn various software and artificial intelligence platforms to include (but not limited to): Microsoft 365 Copilot and ChatGPT.

• Must work well in a team environment, be able to represent Sante with professional courtesy and acumen and conduct business with few errors/misses.

• Positive attitude and self-motivation, strong accountability and ownership.

• Team and service oriented, enjoys supporting a senior executive while being part of/contributing to a broader team.

• Proven ability to independently manage multiple tasks and projects with competing priorities and deadlines, screen and prioritize communications and opportunities from external and internal sources and organize and maintain administrative processes is essential to this position.

• Ability to be flexible and provide support during evenings and/or weekends, on occasion/as needed.


Alumus is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. The Alumus family of companies is dedicated to a singular mission: Improving People's Lives. Apply today to join the family

  • Executive Assistant

    4 days ago

    Salem, United States Alumus Healthcare Full time

    Elevate your career with a team that truly cares. Join a company that sees a better way for healthcare by being patient advocates, following evidenced-based clinical practices, caring for people holistically, improving continuity of care and providing nurturing surroundings that encourage and inspire.The Executive Assistant to the Executive will perform a...

  • Executive Assistant

    1 month ago

    Salem, United States BlueSun Inc. Part time

    BlueSun Inc. is currently recruiting temporary full-time work for an Executive Assistant for Department of Veterans Affairs in SalemWage: $28.89hrTop 5 criteria for successful candidates: Demonstrated executive level support including ability to manage calendars, preparing meeting materials, agendas, and taking meeting notes in executive level meetings,...

  • Executive Assistant

    3 weeks ago

    Salem, United States BlueSun Inc. Part time

    BlueSun Inc. is currently recruiting temporary full-time work for an Executive Assistant for Department of Veterans Affairs in SalemWage: $28.89hrTop 5 criteria for successful candidates: Demonstrated executive level support including ability to manage calendars, preparing meeting materials, agendas, and taking meeting notes in executive level meetings,...

  • Executive Administrative Assistant

    2 months ago

    Salem, United States Reser's Fine Foods, Inc. Full time

    1. Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications. 2. Maintains executive's appointment schedule by planning and sche Administrative Assistant, Executive, Administrative, Assistant, Business Services, Manufacturing

  • Executive Administrative Assistant

    3 weeks ago

    Salem, United States Reser's Fine Foods, Inc. Full time

    1. Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications. 2. Maintains executive's appointment schedule by planning and sche Administrative Assistant, Executive, Administrative, Assistant, Business Services, Manufacturing

  • Executive Assistant/Paralegal

    2 months ago

    Salem, United States State of Massachusetts Full time

    The Office of Administration and General Counsel is seeking a proactive and detail-oriented individual with a passion for providing exceptional administrative and legal assistance, as well as confidential support to the vice president and general cou Executive Assistant, Legal, Paralegal, Executive, Assistant

  • Executive Assistant/Paralegal

    2 months ago

    Salem, United States Salem State College Full time

    The Office of Administration and General Counsel is seeking a proactive and detail-oriented individual with a passion for providing exceptional administrative and legal assistance, as well as confidential support to the vice president and general cou Executive Assistant, Legal, Paralegal, Executive, Vice President, Assistant, Education

  • Executive Administrative Assistant

    4 weeks ago

    Salem, United States Reser's Fine Foods Stay Connected email address Full time

    General Summary: Under limited supervision, enhances executive's effectiveness by providing information management support; representing the executive to others. Benefits and Culture We offer a competitive compensation and benefits package designed to help employees live a healthier life, build rewarding careers and save for the future. Reser's offers...

  • Executive Administrative Assistant

    3 weeks ago

    Salem, United States Reser's Fine Foods Stay Connected email address Full time

    General Summary: Under limited supervision, enhances executive's effectiveness by providing information management support; representing the executive to others. Benefits and Culture We offer a competitive compensation and benefits package designed to help employees live a healthier life, build rewarding careers and save for the future. Reser's offers...

  • Executive Administrative Assistant

    4 weeks ago

    Salem, United States Reser's Full time

    General Summary:Under limited supervision, enhances executive's effectiveness by providing information management support; representing the executive to others.Benefits and CultureWe offer a competitive compensation and benefits package designed to help employees live a healthier life, build rewarding careers and save for the future. Reser's offers choices...

  • Executive Administrative Assistant

    7 days ago

    Salem, Oregon, United States Reser's Fine Foods Stay Connected email address Full time

    General Summary: Under limited supervision, enhances executive's effectiveness by providing information management support; representing the executive to others.Benefits and CultureWe offer a competitive compensation and benefits package designed to help employees live a healthier life, build rewarding careers and save for the future. Reser's offers choices...

  • Executive Administrative Assistant

    3 weeks ago

    Salem, United States Reser's Full time

    General Summary:Under limited supervision, enhances executive's effectiveness by providing information management support; representing the executive to others.Benefits and CultureWe offer a competitive compensation and benefits package designed to help employees live a healthier life, build rewarding careers and save for the future. Reser's offers choices...

  • Executive Assistant

    1 month ago

    Winston-Salem, North Carolina, United States Atrium Health Full time

    Overview JOB SUMMARY: The Wake Forest University School of Medicine (WFUSM) Undergraduate Medical Education Office Executive Assistant performs a wide variety of administrative duties in support of executives within Undergraduate Medical Education (UME), including the Vice Dean of Undergraduate Medical Education, Sr. Associate Dean of Curriculum, Assistant...

  • Executive Assistant

    3 weeks ago

    Winston-Salem, North Carolina, United States Atrium Health Full time

    Overview JOB SUMMARY: The Wake Forest University School of Medicine (WFUSM) Undergraduate Medical Education Office Executive Assistant performs a wide variety of administrative duties in support of executives within Undergraduate Medical Education (UME), including the Vice Dean of Undergraduate Medical Education, Sr. Associate Dean of Curriculum, Assistant...

  • Executive Assistant

    1 week ago

    Winston-Salem, United States CRG Full time

    Executive AssistantCRG is currently seeking a highly organized, proactive, and professional Executive Assistant/Office Coordinator to support our client’s executive team and ensure the smooth operation of their calendars, events, and other administrative functions. This long-term contract opportunity is perfect for someone seeking to gain more hands-on...

  • Executive Assistant

    4 weeks ago

    Salem, United States State of Oregon Full time

    Initial Posting Date: 04/26/2024 Application Deadline: 05/12/2024 Agency: Department of Human Services Salary Range: $3,477 - $4,755 Position Type: Employee Position Title: Executive Assistant (Executive Support Specialist 1) Job Description: We are proud to be an Equal Opportunity Employer. We are actively working to build an equitable agency...

  • Executive Assistant

    3 weeks ago

    Salem, United States State of Oregon Full time

    Initial Posting Date: 04/26/2024 Application Deadline: 05/12/2024 Agency: Department of Human Services Salary Range: $3,477 - $4,755 Position Type: Employee Position Title: Executive Assistant (Executive Support Specialist 1) Job Description: We are proud to be an Equal Opportunity Employer. We are actively working to build an equitable agency...

  • Executive Assistant

    2 months ago

    Winston-Salem, North Carolina, United States Atrium Health Full time

    Overview JOB SUMMARYProvides a wide variety of administrative duties in support of executives within the Office of Faculty Affairs including the Vice Dean of Faculty Affairs, Sr. Associate Dean of APT, Sr. Associate Dean of Faculty Experience, Sr. Associate Dean of Faculty Well Being, and Assistant Vice President of Faculty Affairs. This role frequently...

  • Executive Assistant

    3 weeks ago

    Winston-Salem, North Carolina, United States Atrium Health Full time

    Overview JOB SUMMARYProvides a wide variety of administrative duties in support of executives within the Office of Faculty Affairs including the Vice Dean of Faculty Affairs, Sr. Associate Dean of APT, Sr. Associate Dean of Faculty Experience, Sr. Associate Dean of Faculty Well Being, and Assistant Vice President of Faculty Affairs. This role frequently...

  • Executive Assistant

    1 month ago

    Winston-Salem, United States Wake Forest University School of Medicine Full time

    Job DescriptionJOB SUMMARY: The Wake Forest University School of Medicine(WFUSM) Undergraduate Medical Education Office Executive Assistant performs a wide variety of administrative duties in support of executives within Undergraduate Medical Education (UME), including the Vice Dean of Undergraduate Medical Education, Sr. Associate Dean of Curriculum,...