Administrative-Receptionist Assistant
4 days ago
We are currently looking for an Administrative / Receptionist Assistant for a contract position with the Department of Justice / United States Attorney s Office (USAO) located in Shreveport Louisiana. This is initially for a 1year contract with 3 additional optional years (for a total of 4 years) with the USAO. Candidates must be U.S. Citizens and be able to clear an extensive background check / clearance investigation by the Department of Justice.
The individual will provide the administrative and clerical duties outlined below:
Perform Receptionist duties including answering the phones directing calls to appropriate individuals greeting and screening visitors controlling access to the office by ensuring that only cleared visitors enter the space log all visitors into the visitor database per policy log incoming packages and notify staff of deliveries to the office.
Process and distributes incoming/outgoing mail. Ensures mail metering machine is working properly and has sufficient postage.
Inventory general office supplies ensuring that supply and copy rooms are stocked with commonly used items.
Notify purchase card holders of common supplies and special orders that need to be placed. Keep supply and copy rooms orderly.
Receive supply deliveries and inspect incoming shipments to verify contents and quality. Notify purchase card holder of supplies received and assist with distribution of supplies to the appropriate location.
Assist with copy machine/printer issues including toner cartridges and repairs needed. Escorts technicians during visits to the office.
Escort movers/installers/other technicians when they come to the office.
Safely stock unpack and relocate various office supplies deliveries and furniture up to 50 pounds.
Assist with physical inventory of office equipment (counting locating barcoding).
Assist with the process of accessing furniture and equipment.
Assist with maintaining government vehicle logs of mileage and charges.
Assist legal support staff on an as needed basis for special copy and scanning projects.
Experience: At a minimum candidates must have a minimum of 1 year of administrative / receptionist experience in a professional office environment (experience working in the legal industry is highly desirable).
Education: At a minimum candidates must have a High School Diploma or equivalent (any postsecondary education is preferred).
Skills: The right candidate will have solid organizational skills; topnotch time management skills; a streamlined and polished communication style (both oral and written); meticulous attention to detail; and the ability to remain calm and poised at all times. Candidates must be skilled in the Microsoft Office suite document management and data entry. The ability to interact with the public is essential.
Additionally: Ability to handle confidential and sensitive matters professionally and with discretion. Must be able to lift item up to 50 pounds on occasion.
This is a full time / 40 hours per week position. Candidates will be working onsite each day (telework is not available for this role). This position offers the accrual of 2weeks of paid time off each year paid federal holidays and is eligible to enroll in our health benefits program.
Administrative/Receptionist Assistant
-
Administrative/Receptionist Assistant
2 months ago
Shreveport, United States Synergy America, inc Full timeJob DescriptionJob DescriptionWe are currently looking for an Administrative / Receptionist Assistant for a contract position with the Department of Justice / United States Attorney’s Office (USAO) located in Shreveport, Louisiana. This is initially for a 1-year contract with 3 additional optional years (for a total of 4 years) with the...
-
Administrative-/Receptionist Assistant
2 months ago
Shreveport, United States Synergy America, Inc Full timeJob DescriptionJob DescriptionWe are currently looking for an Administrative / Receptionist Assistant for a contract position with the Department of Justice / United States Attorney’s Office (USAO) located in Shreveport, Louisiana. This is initially for a 1-year contract with 3 additional optional years (for a total of 4 years) with the USAO. Candidates...
-
Receptionist/Concierge
6 days ago
Shreveport, United States Troon Golf Full timeSouthern Trace Country Club is excited to announce the exceptional career opportunity of Receptionist. Qualified candidates will thrive in a hospitality environment and be highly focused on providing superior service. Key Responsibilities of the Receptionist: Meets and greets all visitors in a pleasant, courteous and professional manner. Assists with any...
-
Receptionist
3 months ago
Shreveport, United States Snelling Full timeResponsibilities: Greet clients and visitors with a positive, helpful attitude. Announcing clients, as necessary. Assisting with a variety of administrative tasks including copying, faxing, taking notes, and making travel plans. Preparing meeting and training rooms. Answering phones in a professional manner, and routing calls, as necessary. ...
-
Shreveport, United States Shreve Memorial Library Full timeJob DescriptionJob DescriptionSUMMARYUnder the Supervision of the Executive Secretary, this individual serves as an assistant in the Administrative Services area and as receptionist of the Support Services Center. This individual performs a variety of secretarial, clerical and receptionist tasks primarily focused on assisting the Executive Secretary,...
-
Administrative Support Specialist
2 days ago
Shreveport, Louisiana, United States Synergy America Full timeAbout the RoleWe are seeking a highly organized and detail-oriented Administrative/Receptionist Assistant to join our team at Synergy America. As a key member of our administrative staff, you will provide critical support to our operations and ensure the smooth day-to-day functioning of our office.Key ResponsibilitiesProvide administrative support to our...
-
Medical Receptionist
3 months ago
Shreveport, United States Jeter Therapy Group Full timeWe are seeking a Front office medical receptionist/Administrative Assistant who is motivated and energetic to join our team! You will be answering incoming calls, greeting and checking in all patients for office appointments, scanning insurance cards, entering all demographic information into the electronic health record, entering referrals for office visits...
-
Administrative Coordinator
4 weeks ago
Shreveport, United States i3 Verticals Management Services, Inc. Full timeJob DescriptionJob DescriptionWe are seeking an organized and detail-oriented Administrative Coordinator to perform administrative duties and support our business operations. The successful candidate will be responsible for providing administrative support to management, filing and tracking contracts, onboarding new clients, and other duties as determined by...
-
Receptionist (Part-Time)
4 weeks ago
Shreveport, United States Service Corporation International Full timeOur associates celebrate lives. We celebrate our associates. Consider the possibilities of joining a Great Place to Work! Receives client families and visitors at the front desk by greeting, welcoming, directing and announcing them courteously and appropriately. Answers, screens, and routes incoming phone calls plus other general office support duties. JOB...
-
Administrative Support Specialist
6 days ago
Shreveport, Louisiana, United States Synergy America, Inc Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Synergy America, Inc. as a Reception and Administrative Assistant. This is a full-time, 40-hour per week position that requires excellent communication and interpersonal skills.Key ResponsibilitiesProvide administrative and clerical support...
-
Administrative Assistant
3 days ago
Shreveport, United States Housing Authority of Shreveport Full timeCompany Description The Housing Authority of the City of Shreveport (HACS) provides quality affordable housing to low-income families and individuals through the effective and efficient administration of housing assistance programs. Job Description The HACS is seeking a highly motivated and enthusiastic team player, with successful administrative...
-
Administrative Assistant
3 weeks ago
Shreveport, United States Vintage Realty Company Full timeJob DescriptionJob DescriptionBenefits:Dental insuranceHealth insurancePaid time offVision insurance Vintage Realty Corporation is seeking an Administrative Assistant to join the Commercial Property Management team. The Administrative Assistant will be responsible for providing administrative support to various Property Managers within the department. The...
-
Administrative Assistant
4 weeks ago
Shreveport, United States SERVPRO of South Shreveport - 8586 Full timeJob DescriptionJob DescriptionBenefits:401(k) matchingDental insuranceHealth insurancePaid time offVision insurance SERVPRO of South Shreveport - 8586 is hiring an Administrative Assistant!BenefitsSERVPRO of South Shreveport - 8586 offers:Competitive compensationSuperior benefitsCareer progressionProfessional developmentAnd more!As an Administrative...
-
Executive Administrative Assistant
3 months ago
Shreveport, United States Sid Potts, Inc Full timeCompany DescriptionSid Potts, Inc. is a private jeweler and diamond & estate broker based in Shreveport, Louisiana. The company was established in 1997 to offer a unique concept in the local fine jewelry business. Sid Potts, Inc. is known for its client-focused approach, casual atmosphere, creative process, and cost savings. The company values professional...
-
Executive Administrative Assistant
3 months ago
Shreveport, United States Sid Potts, Inc Full timeCompany DescriptionSid Potts, Inc. is a private jeweler and diamond & estate broker based in Shreveport, Louisiana. The company was established in 1997 to offer a unique concept in the local fine jewelry business. Sid Potts, Inc. is known for its client-focused approach, casual atmosphere, creative process, and cost savings. The company values professional...
-
Administrative Assistant
3 months ago
Shreveport, United States Linden Management Full timeJob DescriptionJob DescriptionSummaryLinden Management is seeking a motivated, self-starter with excellent computer skills for the position of Administrative Assistant. Diverse job duties cover a wide range of responsibilities to include project coordination, developing organizational systems and procedures, answering calls, typing, documents and spreadsheet...
-
Administrative Assistant
2 weeks ago
Shreveport, United States Linden Management Full time $1Job DescriptionJob DescriptionSummaryLinden Management is seeking a motivated, self-starter with excellent computer skills for the position of Administrative Assistant. Diverse job duties cover a wide range of responsibilities to include project coordination, developing organizational systems and procedures, answering calls, typing, documents and spreadsheet...
-
Shreveport, Louisiana, United States Shreve Memorial Library Full timeJob OverviewPOSITION SUMMARYUnder the guidance of the Executive Secretary, the individual in this role will provide essential support within the Administrative Services sector and act as the first point of contact at the Support Services Center. This position encompasses a range of clerical, secretarial, and reception duties, primarily aimed at assisting the...
-
Receptionist - State Farm Agent Team Member
4 months ago
Shreveport, United States Andrew Robinson - State Farm Agent Full timeJob DescriptionJob DescriptionROLE DESCRIPTION:As a Receptionist - State Farm Agent Team Member with Andrew Robinson - State Farm Agent, you will generate the kind of exceptional client experiences that reinforce the growth of a successful insurance agency. Your attention to detail, customer service skills, and desire to help people make you an ideal fit....
-
Receptionist - State Farm Agent Team Member
1 month ago
Shreveport, United States Joel Girouard - State Farm Agent Full timeJob DescriptionJob DescriptionROLE DESCRIPTION:As a Receptionist - State Farm Agent Team Member with Joel Girouard - State Farm Agent, you will generate the kind of exceptional client experiences that reinforce the growth of a successful insurance agency. Your attention to detail, customer service skills, and desire to help people make you an ideal fit. You...