Administrative Support Specialist

6 days ago

Shreveport, Louisiana, United States Synergy America, Inc Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Synergy America, Inc. as a Reception and Administrative Assistant. This is a full-time, 40-hour per week position that requires excellent communication and interpersonal skills.

Key Responsibilities
  • Provide administrative and clerical support to the team, including answering phones, greeting visitors, and directing calls to appropriate individuals.
  • Process and distribute incoming and outgoing mail, ensuring that mail metering machines are working properly and have sufficient postage.
  • Inventory and maintain general office supplies, ensuring that supply and copy rooms are stocked with commonly used items.
  • Notify purchase card holders of common supplies and special orders that need to be placed, and assist with distribution of supplies to the appropriate location.
  • Receive and inspect incoming shipments to verify contents and quality, and notify purchase card holders of supplies received.
  • Assist with copy machine and printer issues, including toner cartridges and repairs needed, and escort technicians during visits to the office.
  • Escort movers, installers, and other technicians when they come to the office.
  • Safely stock, unpack, and relocate various office supplies, deliveries, and furniture up to 50 pounds.
  • Assist with physical inventory of office equipment, including counting, locating, and bar-coding.
  • Assist with accessing furniture and equipment, and maintaining government vehicle logs of mileage and charges.
  • Assist legal support staff on an as-needed basis for special copy and scanning projects.
Requirements
  • At least 1 year of administrative or receptionist experience in a professional office environment.
  • A High School Diploma or equivalent is required; post-secondary education is preferred.
  • Excellent organizational skills, top-notch time management skills, and a polished communication style.
  • Meticulous attention to detail and the ability to remain calm and poised at all times.
  • Proficiency in the Microsoft Office suite, document management, and data entry.
  • The ability to interact with the public and handle confidential and sensitive matters professionally and with discretion.
  • The ability to lift items up to 50 pounds on occasion.
Benefits
  • Accrual of 2 weeks of paid time off per year.
  • Paid federal holidays.
  • Eligibility to enroll in our health benefits program.

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