Executive Administrative Assistant

3 weeks ago


Shreveport, United States Sid Potts, Inc Full time

Company Description

Sid Potts, Inc. is a private jeweler and diamond & estate broker based in Shreveport, Louisiana. The company was established in 1997 to offer a unique concept in the local fine jewelry business. Sid Potts, Inc. is known for its client-focused approach, casual atmosphere, creative process, and cost savings. The company values professional relationships that have been built throughout the years.


Role Description

This is a full-time ON-SITE ONLY role for an Executive Administrative Assistant to the President with additional role supporting other departments and team members as assigned. Assistant will be responsible for supporting the President in his professional capacity as well as occasional family and personal affairs.


Duties and Responsibilities: 

• Maintain calendars & schedules both in Outlook and manual calendars, setting and rescheduling meetings as

required and making the President aware of any changes to his schedule

• Maintain all tasks lists - updated and prioritized daily

• Prepare repairs, purchase orders, special orders, and manage and maintain status of all

• Maintain client data, files & portfolios

• Prepare appraisals

• Transcribe and prepare from dictation all emails, memos, letters and any other communication for the President

• Maintain President's office

• Assist in showroom and around office as needed

• Develop and maintain relationships with clients and vendors

• Assist with any other general office duties, as required


Qualifications

  • Experience in executive administrative assistance is preferred
  • Excellent typing skills and experience with transcription a plus
  • Excellent phone etiquette and communication skills
  • Dedicated and career oriented for this amazing opportunity
  • Strong Work Ethic, dependable, on time and excellent attendance
  • Professional, well-dressed, clean, polite and approachable
  • Flexible with work schedules as required by the President
  • Strong organizational and multitasking abilities
  • Proficient in Microsoft Office Suite
  • Highly reliable, efficient, and detail-oriented
  • Ability to maintain confidentiality and exercise discretion
  • Bachelor's degree in Business Administration or related field is a plus


Education/Certification/Screening


• High school diploma or equivalent required; associate or bachelor’s degree preferred

• Certifications in AJP, RJ, GG, CA a plus but not required

• Background screening required


Pay and Benefits


• $18-$30/hour starting plus commission/bonus with potential to earn six figures

• Healthcare (50% of employee cost paid by employer)

• 401k eligible after 90 days with up to 3% of salary match

• Accrued sick days - up to 5 per year

• Accrued vacation days - up to 10 per year

• Continuing Education Reimbursement based upon policy



  • Shreveport, United States The Adecco Group Full time

    EXECUTIVE ADMINISTRATIVE ASSISTANT - Outstanding opportunity! Adecco is hiring immediately for a leading healthcare provider in Shreveport, LA. Your professional and organizational skills will keep your executives and the organization on track. Youll Administrative Assistant, Executive, Administrative, Assistant, Business Services, Staffing


  • Shreveport, United States Sid Potts, Inc Full time

    Company DescriptionSid Potts, Inc. is a private jeweler and diamond & estate broker based in Shreveport, Louisiana. The company was established in 1997 to offer a unique concept in the local fine jewelry business. Sid Potts, Inc. is known for its client-focused approach, casual atmosphere, creative process, and cost savings. The company values professional...


  • Shreveport, United States Sid Potts, Inc Full time

    Company DescriptionSid Potts, Inc. is a private jeweler and diamond & estate broker based in Shreveport, Louisiana. The company was established in 1997 to offer a unique concept in the local fine jewelry business. Sid Potts, Inc. is known for its client-focused approach, casual atmosphere, creative process, and cost savings. The company values professional...


  • Shreveport, United States Holy Angels Residential Facility Full time

    Job DescriptionJob DescriptionFull Time - 8-hour shifts Starting Rate: $ Salary Depending on ExperienceBenefits: Fulltime Eligible Staff403b retirement with MatchHealthDentalVisionLifeShort Term DisabilityLong Term DisabilityAccidentCritical IllnessPaid Time OffHoliday PayEmployee Referral BonusWellness Center Free MembershipJob Summary:Holy Angels...

  • Executive Assistant

    2 months ago


    Shreveport, United States Shriners Childrens Hospital Full time

    Company Overview Shriners Children's is a family that respects, supports, and values each other. We are engaged in providing excellence in patient care, embracing multi-disciplinary education, and research with global impact. We foster a learning environment that values evidenced based practice, experience, innovation, and critical thinking. Our compassion,...

  • Executive Assistant

    3 weeks ago


    Shreveport, United States Shriners Childrens Hospital Full time

    Company Overview Shriners Children's is a family that respects, supports, and values each other. We are engaged in providing excellence in patient care, embracing multi-disciplinary education, and research with global impact. We foster a learning environment that values evidenced based practice, experience, innovation, and critical thinking. Our compassion,...


  • Shreveport, United States Ayers Career College Full time

    Job DescriptionJob DescriptionSummaryAyers Career College is seeking a motivated, self-starter for the position of Administrative Assistant to support campus management. Job duties include administrative and secretarial tasks such as: organizing, answering calls, typing, document and spreadsheet creation, coordination of meetings and quarterly training...


  • Shreveport, United States The Glen Retirement System Full time

    Job DescriptionJob DescriptionBenefits:401(k)Dental insuranceHealth insuranceVision insuranceCompany Description:Since 1898, The Glen Retirement System strives to provide the best environment for the elderly. Our focus is a resident directed philosophy that caters to each resident's individuality by respecting their choices, preserving their dignity and...


  • Shreveport, United States The Glen Retirement System Full time

    Job DescriptionJob DescriptionBenefits:401(k)Dental insuranceHealth insuranceVision insuranceCompany Description:Since 1898, The Glen Retirement System strives to provide the best environment for the elderly. Our focus is a resident directed philosophy that caters to each resident's individuality by respecting their choices, preserving their dignity and...


  • Shreveport, United States 1st choice personnel Full time

    Job DescriptionJob DescriptionAre you organized, professional, customer driven, and outgoing? If so, 1st Choice Personnel needs you to apply today! We currently have several immediate openings for Admin Assistants. Basic duties and skills needed include:* Must be self motivated* Able to adapt to varied customer/client issues in person and on the phone*Able...


  • Shreveport, United States 1st choice personnel Full time

    Job DescriptionJob DescriptionAre you organized, professional, customer driven, and outgoing? If so, 1st Choice Personnel needs you to apply today! We currently have several immediate openings for Admin Assistants. Basic duties and skills needed include:* Must be self motivated* Able to adapt to varied customer/client issues in person and on the phone*Able...


  • Shreveport, United States Linden Management Full time

    Job DescriptionJob DescriptionSummaryLinden Management is seeking a motivated, self-starter with excellent computer skills for the position of Administrative Assistant. Diverse job duties cover a wide range of responsibilities to include project coordination, developing organizational systems and procedures, answering calls, typing, documents and spreadsheet...


  • Shreveport, United States Atlas Integrative medicine Full time

    Job DescriptionJob DescriptionThis is a part-time, on-site role located in Shreveport, LA for an Administrative Assistant at AIM chiropractic. The Administrative Assistant will assist the chiropractor in providing patient care, maintaining medical records, and scheduling appointments. The Administrative Assistant will also perform administrative duties,...


  • Shreveport, United States Ayers Career College Full time

    Job DescriptionJob DescriptionAyers Career College, is seeking a full time instructor for our Medical Assistant and Health Administration Assistant programs. This is an excellent opportunity to use your experience in this field to teach others seeking education and training.Instructors are responsible for teaching students in our training programs in...


  • Shreveport, United States Ayers Career College Full time

    Job DescriptionJob DescriptionAyers Career College, is seeking a full time instructor for our Medical Assistant and Health Administration Assistant programs. This is an excellent opportunity to use your experience in this field to teach others seeking education and training.Instructors are responsible for teaching students in our training programs in...


  • Shreveport, United States Human Learning Systems Full time

    Job DescriptionJob DescriptionPosition Title: Administrative Services DirectorLocation: Fred G. Acosta Job Corps Center Tucson, AZReports To: Center DirectorThe Finance and Administration Director position provides support for a U.S Department of Labor Job Corps contractor. The Job Corps program is a federally-funded residential training program. The mission...


  • Shreveport, United States Human Learning Systems Full time

    Job DescriptionJob DescriptionPosition Title: Administrative Services DirectorLocation: Fred G. Acosta Job Corps Center Tucson, AZReports To: Center DirectorThe Finance and Administration Director position provides support for a U.S Department of Labor Job Corps contractor. The Job Corps program is a federally-funded residential training program. The mission...


  • Shreveport, United States The Ladders Full time

    Position Title: Administrative Services Director Location: Fred G. Acosta Job Corps Center Tucson, AZ Reports To: Center Director The Finance and Administration Director position provides support for a U.S Department of Labor Job Corps contractor. The Job Corps program is a federally-funded residential training program. The mission of Job Corps is to provide...


  • Shreveport, United States Caddo Parish Public Schools Full time

    Job Title: Personnel Administrator Department: Certified Personnel Prepared By: Charles Lowder Prepared Date: May 15, 2020 Approved By: Dr. T Lamar Goree Approved Date: May 16, 2020 SKILL RELATED Louisiana Type A certificate with a parish or city school supervisor's authorization, or Educational Leader 1 or 2 certification, is required. EDUCATION...


  • Shreveport, United States Caddo Parish Public Schools Full time

    Job Title: Personnel Administrator Department: Certified Personnel Prepared By: Charles Lowder Prepared Date: May 15, 2020 Approved By: Dr. T Lamar Goree Approved Date: May 16, 2020 SKILL RELATED Louisiana Type A certificate with a parish or city school supervisor's authorization, or Educational Leader 1 or 2 certification, is required. EDUCATION...