Administrative Support Assistant
Found in: Talent US 2 C2 - 2 weeks ago
Clarification from the agency
Open to all U.S. Citizens. ICTAP/CTAP eligibles.
Duties
As a Administrative Support Assistant your duties will include, but are not limited to, the following:
Provides administrative support functions to assigned duty station. Maintains physical and automated records, reports, guidelines, and various office correspondence. Performs clerical tasks using Microsoft Word, Excel, databases, graphics (charts), and various communications software. Coordinates foreign and domestic travel for staff within the business team. Assists the traveler with resolving any problems due to missing documents and corrects any errors. Monitors travel financial obligations for assigned Team personnel. Responsible for accomplishing tasks associated with coordinating the assigned business team's payroll and effectively serving as technical staff resource to assigned refuges within the business team on payroll and travel matters. Serves as Alternate Timekeeper and/or Validator for other Payroll/Travel personnel, as assigned. Tracks timecard completion for the entire business team and follows up on missing timesheets. Reconciles edits, correcting data error for each pay period.
Requirements
Conditions of Employment
Must be a U.S. Citizen or National. Resume (See "Required Documents"). Failure to provide ALL required information on your resume will result in loss of consideration due to an incomplete application package. It is your responsibility to ensure all information is provided on resume. Eligibility and Supporting documents - You will ONLY be considered for the eligibilities that you select "yes" to AND submit the required supporting documentation, as listed in the Required Documents section. Suitability for employment, as determined by background investigation. Driver's License: Selectees MAY be required to possess and maintain a valid State driver's license at all times during their tenure. Probationary Period: Selectees may be required to successfully complete a probationary period. Individuals assigned male at birth after 12-31-59 must be registered for Selective Service. To verify registration, visit SSS.gov.
Qualifications
Only experience and education obtained by 04/29/2024 will be considered.Minimum Qualification [GS-6] One year of specialized experience equivalent to at least the GS-05 grade level in the Federal service. Specialized experience may include: (1) performing clerical functions, e.g., payroll, personnel, travel, and/or correspondence; (2) purchasing supplies, equipment and/or services; (3) assists in procurement and contracting procedures; (4) assisting in the review of travel vouchers; (5) serving as a timekeeper using an automated system; (6) communicating with others. Minimum Qualification [GS-7] One year of specialized experience equivalent to at least the GS-06 grade level in the Federal service. Specialized experience may include: (1) performing administrative functions, e.g., payroll, personnel, travel, file, and/or correspondence; (2) purchasing supplies, equipment and/or services; (3) assists in procurement and contracting procedures; (4) preparing and reviewing travel vouchers; (5) serving as a timekeeper using an automated system; (6) communicating effectively with others. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
Education
PROOF OF EDUCATION: All applicants who are using education or a combination of education and experience to qualify must submit copies of official or unofficial transcripts which include grades, credit hours earned, major(s), grade point average or class ranking, institution name, and student name. If any required coursework is not easily recognizable on transcripts, or if you believe a portion of a particular course can be credited toward meeting an educational requirement, you must also provide a memorandum on letterhead from the institution's registrar, dean, or other appropriate official stating the percentage of the course that should be considered to meet the requirement and the equivalent number of units. Unofficial transcripts are acceptable; however, if you are selected for the position, you will be required to produce the original official transcripts.
PASS/FAIL COURSES: If more than 10 percent of your undergraduate course work (credit hours) were taken on a pass/fail basis, your claim of superior academic achievement must be based upon class standing or membership in an honor society.
GRADUATE EDUCATION: One academic year of graduate education is considered to be the number of credits hours your graduate school has determined to represent one academic year of full-time study. Such study may have been performed on a full-time or part-time basis. If you cannot obtain your graduate school's definition of one year of graduate study, 18 semester hours (or 27 quarter hours) should be considered as satisfying the requirement for one year of full-time graduate study.
FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education. For further information, visit:
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