Administrative Assistant

4 weeks ago

Oklahoma City, United States Addison Group Full time

The Administrative Assistant provides administrative support to ensure efficient operation of the office. The role involves a variety of tasks including answering and directing phone calls, organizing and scheduling appointments, managing files and documents, and providing support to managers and employees.


Responsibilities:

  • Manage incoming calls and route them to the appropriate person or department. Take messages when necessary.
  • Schedule appointments and meetings for managers and staff members. Coordinate meeting rooms and necessary resources.
  • Maintain and update filing systems, both electronic and physical. Ensure documents are organized and easily accessible.
  • Draft and distribute emails, memos, letters, and other documents. Handle incoming and outgoing mail.
  • Input and update information in databases and spreadsheets. Maintain accurate records.
  • Monitor and order office supplies. Coordinate with vendors for maintenance and repairs.
  • Provide administrative support to managers, including scheduling meetings, preparing reports, and making travel arrangements.
  • Assist with the planning and coordination of office events, meetings, and conferences.
  • Assist clients, visitors, and employees with inquiries and requests.
  • Perform other administrative duties as assigned.


Requirements:

  • High school diploma or equivalent; associate's or bachelor's degree preferred.
  • Proven experience as an administrative assistant or in a similar role.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
  • Strong organizational and multitasking skills.
  • Excellent communication skills, both written and verbal.
  • Attention to detail and accuracy.
  • Ability to work independently and as part of a team.
  • Discretion and confidentiality when handling sensitive information.

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