Clerk III

1 month ago

Houston, United States Texas Department of Aging & Disability Services Full time
Job Description:
Clerk III
The Clerk III provides a variety of clerical support services in a service delivery office. Provides clerical support for Community Services Supervisor and Community Services Case Manager Staff. Processing mail opens and date stamps incoming support documents. Performing computer data entry, documents management to provide accurate and accessible records. Compiles reports, updates, and maintains current reliable information in case records and logs. Answers incoming telephone calls and distributes messages as appropriate. Other duties include but are not limited to ordering supplies, purging, typing and proofing travel vouchers, recording and distributing minutes for meetings as appropriate and other duties as assigned. Assist with the intake process and consistently utilizes automated systems to manage, obtain and verify information. The Unit Secretary is responsible for monitoring and handling weekly/months reports. Other functions include but are not limited to completing receptionist duties, (i.e. greeting visitors, routing request and making appropriate referrals) filing reports, logo set up and maintenance. Assist with making travel arrangements, schedule meeting rooms and work on special assignments. Essential Job Functions:
Attends work on a regular basis and may be required to work a specific shift schedule or, at times, even a rotating schedule, extended shift and/or overtime in accordance with agency leave policy and performs other duties as assigned.

Serves as receptionist and schedule coordinator (including travel) for the CCSE Supervisor and Community Worker Staff Workers

Oversees correspondence for the Discipline Directors including email, regular mail, reports, documents, presentation materials, competency evaluations, time studies, and verbal communications. Prioritizes and distributes communication appropriately and accurately to ensure smooth flow of necessary information.
Communicates on a basic level with others on a basic level (internally and/or externally) to provide exchange or verify information, answer inquiries, address issues, or resolve/report problems or complaints
Orders and maintains inventory of various items and/or records, files or logs (for example, supplies, forms, furniture, equipment).
Prepares and proofreads correspondence forms or other documents (for example letters, memos, travel or purchase vouchers, using a personal computer).
Enters data into an automated system.
Knowledge Skills Abilities:
Ability to operate a personal computer and word processing and spreadsheets software packages (i.e. Microsoft Office Suite)
Knowledge and ability to operate standard office equipment including computer, copying machine, fax machine, calculator and telephone
Position requires knowledge of office procedures and practice, spelling, punctuation, grammar, and basic arithmetic
Ability to work independently in a fast-paced environment and to effectively handle multiple assignments and work with confidential information
Ability to read, understand and follow complex oral and written instructions, and to learn assigned task readily
Ability to maintain clerical records, compose and prepare letters, memoranda and reports
Ability to prioritize work and practice time management to insure individual and unit deadlines for reporting requirements are met
Requires exceptional organizations skills and ability to communicate effectively
Ability to develop and maintain a professional working relationship with co-worker and public

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