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Executive Assistant

4 months ago

Salem, United States State of Oregon Full time
Job Description:

In Paid Leave Oregon, we are focused on designing a program where people with diverse backgrounds and experiences have full access to paid leave benefits when they need them the most. Our goal is to provide service using a trauma-informed and person-centered approach for an excellent customer experience. Our mission and vision is to support a workforce that is representative of the people we serve including people from a different race, gender, gender identity, ability, culture, geographic location, and justice system involvement.

At the Oregon Employment Department, we actively support a workforce that is representative of the people we serve including people from various races, genders, abilities, cultures, language skills, geographic locations, and justice system involvement. We value your life experiences and encourage everyone to apply with your transferable skills and qualifications from your work, school, and volunteer experiences.

What You Will be Doing:

This position will provide professional, high-quality, efficient, calm, and confidential administrative support to the Paid Leave Oregon Director and Deputy Director as requested. The position provides: confidential support to the Director and other managers; coordinates communications internally and externally; establishes and maintains documentation for processes and other controls necessary to support the Director and Deputy; performs a significant amount of detailed administrative work including correspondence, spreadsheets, presentations, and scheduling.

For a full Position Description, please click

What We Are Looking For (Desired Attributes):

  • Ability to independently problem solve and manage multiple competing priorities or projects       
  • Experience managing calendars, appointments, scheduling appointments, facilitating and taking notes in meetings                                                                                                            
  • Intermediate experience using computer systems, Microsoft Word, Excel, and Outlook               
  • Experience providing clerical and administrative support for management and executives in an office and professional environment.
  • Commitment to valuing diversity and promoting inclusion in the workplace.
  • Experience writing, editing and proofreading, including memos and executive summaries

Required Minimum Qualifications:

One year of experience performing administrative duties in support of agency projects or programs. Qualifying experience would involve data collection and analysis; project evaluation and/or analysis; interpretation and application of laws, rules, and regulations; or similar experience.

What’s in it for You?

  • A workplace that balances productivity with enjoyment and encourages learning and mentoring.
  • Rewarding work in a fast-paced, creative environment with colleagues who are passionate about public service.
  • A workplace that fosters fairness, equity, and inclusion to maintain a workplace environment where everyone is treated with respect and dignity regardless of race, color, national origin, religion, sex, sexual orientation, gender identity, marital status, age, veteran status, disability, or status as a victim of domestic violence, harassment, sexual assault, or stalking. This policy applies to every aspect of our employment practices, including recruitment, hiring, retention, promotion, and training.
  • Work/life balance, 11 paid holidays a year, and a
  • If you have federal student loan debt or are thinking of going back to school, then you may benefit from the (PSLF). PSLF allows you to make 120 qualifying payments on your student loan while working full-time for a qualifying employer. PSLF student loan debt may be forgiven. OED positions may qualify for PSLF, please visit the website for more information and/or verification.