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Executive Assistant

2 months ago

Salem, New Hampshire, United States Pete & Gerry's Organics, LLC Full time
Pete & Gerry's Organics, LLC Seeks a Dynamic Executive Assistant

We are searching for a highly skilled and organized Executive Assistant to support our Senior Leadership Team (SLT). This hybrid role offers the opportunity to work at home and is eligible for the right Eastern time zone candidate.

About the Role

The Executive Assistant will serve as an integral part of the SLT, reporting to the Executive Assistant to the CEO. Key responsibilities include:

  • Providing administrative support to the SLT, including drafting and editing documents, preparing communications, and setting up meetings.
  • Assisting with presentations, including organizing materials and handling version management.
  • Scheduling tasks and coordinating process flow on behalf of and among the SLT.
  • Managing incoming and outgoing communications, including forwarding for follow-up and assisting with prioritization.
  • Making travel and meeting arrangements, including handling related expense reports.
  • Planning and organizing meetings, events, and calls with employees, Board members, applicants, customers, clients, vendors, contractors, and other contacts.
  • Engaging in heavy calendar management, requiring interaction with internal and external contacts, to coordinate complex meetings and assist the SLT with scheduling and prioritization.
  • Reviewing and summarizing miscellaneous reports, documents, and research.
  • Conducting vendor research and making recommendations.
  • Working closely with the executive team to coordinate and launch communications campaigns to team members or external contacts.
  • Purchasing and distributing office supplies, office furniture, Company swag, Company gifts, and other materials.
  • Assisting with the maintenance of business records, including electronic and paper files as needed.
  • Prioritizing and managing multiple projects simultaneously and assisting the SLT with follow-through on issues in a timely manner.
  • Scheduling tasks and coordinating with various team members.
  • Assisting with onboarding of new team members.
  • Back-up to the Executive Assistant to the CEO when out of the office.
  • Special projects and additional duties as assigned by the SLT and Executive Assistant to the CEO.
Requirements

To be successful in this role, you will need:

  • A high school diploma and 5+ years of related experience working in an Executive Assistant role supporting senior executives.
  • Strong time management and ability to meet deadlines.
  • Excellent verbal and written communication skills.
  • Bilingual English/Spanish is a bonus but not required.
  • Strong organizational and project management skills and the ability to multitask.
  • Problem-solving, prioritization, and decision-making skills.
  • Proactivity and self-direction.
  • Demonstrate discretion, confidentiality, and good judgment at all times.
  • Interpersonal and team building skills.
  • Good business acumen and the ability to work independently within a strategic framework.
  • Proficiency and efficiency in utilizing computer-based tools to accomplish tasks and communicate with others.
  • The ability to travel as needed.