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Executive Support Specialist to the Director

2 months ago

Salem, Oregon, United States State of Oregon Full time
About the Position

This is an exciting opportunity to work with and provide support to agency leadership, the Water Resources Commission, and staff that are seeking to advance water policy, management, and science in Oregon.

This position will provide confidential executive support to the Director, the Water Resources Commission, and the Agency Coordination Team (executive management team). This position works to provide a wide variety of administrative/technical support to ensure that the Water Resources Commission, executive management team, and other important department or state/interstate meetings and activities involving the Department operate smoothly.

This position provides backup support for the other executive support position in the Director's office, including assistance as needed for the Director's Office staff, Agency Management Group, and Deputy Directors. The executive support positions ensure that all communications with the Director's Office and Commission flow in a smooth and efficient manner with minimum disruption to the duties and activities of the Director and other staff.

The Department's core values are integrity, service, forward-looking, technical excellence, and teamwork. This position will perform work with these core values in mind. The person in this position performs duties in a manner which promotes customer service and harmonious working relationships, including treating all persons courteously and respectfully; engages in effective team participation through a willingness to assist and support co-workers, supervisors, and other work related associations; develops good working relationships with division and agency staff through active participation in accomplishing the agency mission and resolving problems in a constructive manner; demonstrates openness to constructive feedback in an effort to strengthen work performance; and contributes to a positive, respectful, and productive work environment.

Minimum Qualifications – Executive Support Specialist 2

One year of experience performing administrative duties in support of agency projects or programs. Qualifying experience involves data collection and analysis; project evaluation and/or analysis; interpretation and application of laws, rules, and regulations; or similar experience.

Preferred Qualifications
  • Strong Interpersonal relationship skills – Demonstrated ability to develop harmonious and positive relationships with internal and external partners.
  • Excellent communication skills – Ability to clearly and effectively communicate to ensure understanding and accuracy in the completion of work, and to effectively serve as a conduit for information.
  • Administrative support expertise – Strong clerical, administrative and coordination skills while exercising good judgement about the release of confidential information. Ability to ensure completion of scheduling, travel, and correspondence needs.
  • Excellent organization skills – Adept at tracking work progress, timelines, deadlines, and deliverables.
  • Digital fluency – Experience using Microsoft Suite, virtual conferencing platforms and electronic filing systems.
  • Statute and rules – Experience reading, interpreting, and using statutes, rules, and policies to conduct practices in a manner to comply with the law.
  • Professional-level writing – Ability to draft, proof-read, seek feedback, incorporate and complete professional level documents and presentations within established timelines and ready for executive-level review.
  • Equity and environmental justice – Informed on issues of equity and environmental justice and seeking to continue to learn and grow in these areas.

Note: In addition to your related work experience and education, we will use both the minimum and desired qualifications above to determine whom to interview. Please make sure all your relevant qualifications are clearly demonstrated in your application materials. Your application materials may be evaluated on spelling, grammar, punctuation, attention to detail, and presentation. We are most interested in finding the best candidate for the job, and that candidate may not meet every one of our listed preferred qualifications. Lived experience may count towards the preferred qualifications. If you are excited about this position, we encourage you to apply. If you are unsure as to whether you meet the preferred qualifications of this position, please contact us to discuss your application.

Working Conditions

Working at a desk and on a computer for extended periods of time. Periodic travel will be necessary, including overnight travel. Work will include interfacing with the general public, interested parties, Tribes, and public officials. This position is expected to work with other sections of the agency and develop strong and effective working relationships to support the agency's mission and priorities.

Some Benefits of Working with us

We offer a comprehensive benefits package that includes:

  • Exceptional health insurance plans with employees paying 1-5% of the total rate.
  • Leave accrual starting at 8 hours of sick and 8 hours of vacation leave per month, with your vacation leave accruals increasing every 5 years.
  • Access to an additional four days of discretionary leave - 3 days of personal business leave and one day of Special Leave to use at your discretion each year.
  • Eleven paid holidays per year.
  • Membership in the Public Employees Retirement System (PERS), including a pension and employer contributions to the Individual Account Program.
  • Optional benefits (such as term life insurance, long-term and short-term disability, long-term care, health and dependent care flexible spending accounts, enrollment in the Oregon Savings Growth Plan, a deferred compensation program with a wide variety of investment options).
  • The opportunity to receive loan forgiveness under the Public Service Loan Forgiveness (PSLF) program (must qualify).
  • You can find a summary of employee benefits here: [link to benefits page].