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Office Manager
3 months ago
Role
An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.
An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.
Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).
A role at this range may include:
Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, ( ensuring data is properly maintained) or the co-ordination of a work area under the direction of the principal or a manager. Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function. Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles ( enrolled nurses performing the role as described in schedule 3). These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time. The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction. Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science, and information technology would be typical examples.An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialised student/teacher support tasks, or technical tasks as experience in the role is gained.
Responsibilities
Office Management Office Management: Office Management:
Greet and assist visitors, parents, students, and staff in a friendly and professional manner. Answer and direct phone calls, take messages, and handle correspondence. Maintain school emails Maintain the school's filing system, ensuring documents are organised and accessible. Manage inventory of office supplies and place orders as necessary.Administrative Support:
Provide administrative support to the Principal and Business Manager Administer functions as assigned, such as accounts receivable and finance support, camps and excursion support Ensure CASES21 and Compass remain up to date with student details with regard to enrolments and exits Manage student attendance and provide reports as required utilising Compass Schedule and coordinate meetings, appointments, and events. Administer and maintain Excel spreadsheets to support School tours, Foundation and Yr6 Transition Ensure parent CSEF applications are processed and updated Prepare reports, letters, presentations, and other documents as requested. Assist with the preparation and distribution of school communications, such as Compass posts and maintain Community Noticeboard.Student and Staff Records:
Maintain accurate and up-to-date student records, including attendance, first aid requirements of students, and parent / carer contact information.Communication and Coordination:
Serve as a point of contact for students, parents, and staff regarding school policies, events, and procedures. Coordinate with teachers, staff, and external agencies to support student services and activities. Assist in the organisation and execution of school events, such as parent-teacher conferences, open nights and school assemblies.Compliance and Confidentiality:
Ensure compliance with school policies, Department of Education regulations, and state laws. Handle sensitive and confidential information with discretion. Assist in the preparation of compliance reports and documentation.Other Duties:
Perform other duties as assigned by the Principal and Business Manager to support the overall mission of the school. Assist with emergency procedures and protocols as needed. First Aid - apply first aid to students. Maintain first aid room and supplies. Maintain accurate first aid records and follow School and Department policies and procedures. Filing and archiving.
Who May Apply
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
EEO AND OHS Commitment
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see ).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via
Child Safe Standards
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
DE Values
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
Conditions of Employment
All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements. Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check. A probationary period may apply during the first year of employment and induction and support programs provided. Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at
Location Profile
The school is close to Melbourne Airport and is accessible via the Tullamarine Freeway. The school is committed to high academic standards and high expectations of all students. We are focused on providing all students with a strong foundation for learning for life. We recognise that it is essential to establish strong links between the school, the home, neighbouring schools and pre-school providers. Our school promotes a shared learning partnership with the realisation that student achievement is enhanced by effective communication, including meaningful assessment and reporting practices.
We are part of the Hume Moreland Network of schools in the North-Western Victoria Region. The school is committed to implementing high quality Literacy and Numeracy programs, as well as building even further on past and recent successes.The school has a close relationship with the neighbouring secondary colleges, primary schools and kindergartens from this region.
The school serves an increasingly multi-cultural population.36% of students have at least one parent born in a non-English speaking country and 17% live in households where English is not the main language.Twenty-four nationalities are represented in the school.
The school has recognised increasing levels of disadvantage within its community in the last 5 years, and the school has a Student Family Occupation (SFOE) density of Single-parent families now make up a higher proportion of the school community as do families in rented accommodation.There is also a high level of transience among the student population.These changes in the community have impacted significantly on the student welfare program within the school.
The school buildings have been upgraded in 2018/19 and the school sits on a large level site which include a synthetic grass oval, a large and well-shaded adventure playground and a large covered outdoor activities area.The school believes that this engaging playground contributes to positive student relationships.Buildings are attractively furnished and well-maintained.
The school is organised into four Learning Communities covering Foundation, Years 1 and 2, Years 3 and 4, and Years 5 and 6.The Learning Communities are organised into composite classes of 20-25 students.
The school offers a comprehensive curriculum in line with the Victorian Curriculum.Specialist and support programs include: Physical Education, The Arts, Auslan and STEM.
Six students are funded under the Program for Students with Disabilities (PSD). These students are supported by five ES staff.Student welfare is a high priority. Our school¿s values are; Respect, Resilience and Teamwork.We utilise the School Wide Positive Behaviour Support Framework to teach and acknowledge expected behaviours across the school.Relationships between staff and students are very positive.Through its emphasis on developing strong home-school partnerships the school has been able to meet the learning and wellbeing needs of a diverse range of students.
