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Tourism Partner/Grants Coordinator

4 months ago

Helena, United States State of Montana Full time
Tourism Partner/Grants Coordinator-(24141512)

This position is posted until filled with the first applicant review date of June 13, 2024.

About the Department

The Department of Commerce aims to make sure Montana is the best place to work, live and play. We work alongside private industry and local organizations to create jobs, grow businesses, develop affordable housing and improve community infrastructure.

(You can learn more about us .)

 About this Position

The Destination MT team works to sustain and grow Montana’s economy. The programs develop and use communications, advertising, development and promotional campaigns to showcase Montana and create awareness about the state as a place to visit and do business. Through data-driven strategies and grant programs, the team aims to preserve and promote the genuine character of Montana and partners to achieve a sustainable economic future for all.

This position leads the administration of the Regional Assistance Program grants and the Tourism Development and Enhancement Revolving Loan Fund Grant Program. These programs focus on building and maintaining relationships with key stakeholders and tourism partners and developing or enhancing tourism opportunities across the state – with a focus on rural and under visited areas.

Project oversight and compliance - Leads in developing & reviewing individual grant agreements for each new grant recipient, incorporating approved project plans, budgets, and deliverables; In charge of monthly Statewide Accounting, Budgeting, Human Resources System (SABHRS) reports regarding project expenditures;Maintains up-to-date computer files for tracking expenditure rates and audit status. Grant development - Researches and interprets applicable state requirements, establishes, and modifies project management policies and procedures, and prepares reporting and financial management formats; Evaluates grant applications to ensure applications are complete and comply with program, state and federal requirements. Ensures applicant eligibility, assesses project feasibility, attains additional information from applicants as necessary, researches and assists with technical issues; Leads grant competitive processes planning and execution. Recommends major changes to Division Administrator. Outreach and relationship building - Leads outreach activities on program including attending industry meetings and meeting with potential applicants and industry stakeholders; solicits, analyzes and recommends priorities to the Division Administrator to integrate those priorities into the application process; leads in creating news releases and ensuring that the website is updated; Develops and publicizes grant application guidelines, application materials, handbooks, website(s) or other publications. Provides online grant management technical assistance - Leads development and maintenance of online grant application processes and procedures for Regional Assistance Program and the revolving loan grant program. Provides technical support to applicants and Division staff arising from the online application software system. Maintains and operates databases and grant management software and ensures accurate reporting to the Legislature, stakeholders and interested parties.

What are we looking for?

Education and Experience: 

Bachelor’s degree in business administration, public administration, accounting, finance, or other related field Three years of combined job-related work experience in communicating, facilitating, organizing, or managing public grants as well as project management experience Alternate combinations of education and experience will be considered on a case-by-case basis. It would pique our interest if you had experience in rural community development projects and related grants as well as experience in the tourism industry.

Competencies:

Knowledge of:

Montana travel industry infrastructure and Montana as a travel destination, its cities, towns, rural areas, and attractions Administrative principles, governmental accounting, and contract development and monitoring Rural economic development principles and dynamics

Ability to:

Successfully establish and maintain effective working relationships with co-workers, tourism stakeholders, economic development organizations, contracted agents, elected officials and the public Work independently and be self-directed

How to apply

Apply online by submitting yourresume.References will be requested if you are the selected candidate. (Please Note: You do not need to complete the “work experience” or the “education & certifications” portion of the application process in our recruiting system.You only need to upload the requested documentation.)

Benefits

Look to see the additional benefitsThey include: Work/life Balance Health Coverage Retirement plans Paid Vacation and Sick Leave and Holidays And more… Public Service Loan Forgiveness (PSLF) – Employment with the State of Montana may qualify you to receive student loan forgiveness under the PSLF.Look to learn more and see if you may qualify

Other important information to be aware of

Only online applications are accepted.By applying online, you can receive updates and monitor the status of your application. If you fail to upload the requested application documents and/or preference documents, we will notify you via email. Failure to upload these documents after notification will result in your application being removed from consideration. This position allows for a hybrid work schedule from a remote location within the State of Montana. Weekly travel to Helena offices will be required. Specific conditions will be outlined as part of the job offer and must adhere to state policy. New Employees may be required to complete training in person 5 days per week before hybrid work schedules begin.