Office Administrator

4 weeks ago

Tucson, United States Komatsu Full time

Komatsu is an indispensable partner to the construction, mining, forestry, forklift, and industrial machinery markets, maximizing value for customers through innovative solutions. With a diverse line of products supported by our advanced IoT technologies, regional distribution channels, and a global service network, we tap into the power of data and technology to enhance safety and productivity while optimizing performance. Komatsu supports a myriad of markets, including housing, infrastructure, water, pipeline, minerals, automobile, aerospace, electronics and medical, through its many brands and subsidiaries, includingTimberPro, Joy, P&H, Montabert, Modular Mining Systems, Hensley Industries, NTC, and Gigaphoton.

The CompanyJob Purpose

We are seeking a dynamic and organized individual to join our team as an Office Manager. This dual-role position requires a professional who is adept at managing the day-to-day operations of the office while providing limited high-level administrative support to our executive team. The ideal candidate will be resourceful, proactive, and capable of juggling multiple priorities with grace and efficiency.This position requires a high level of flexibility and adaptability, as the successful candidate will need to manage various tasks and responsibilities in a fast-paced environment. Standard office hours apply, but occasional overtime may be required to meet deadlines or support executive needs.

Travel RequirementsJob Duties and Responsibilities

Office Management

  • Oversee the day-to-day operations of the office, ensuring a smoothly functioning work environment.
  • Manage office supplies inventory and place orders as necessary.
  • Coordinate maintenance and repairs of office equipment and facilities.
  • Facilitate office layout planning and office moves and manage and maintain office seating plan.
  • Assist with the onboarding process for new employees, including setting up workstations and arranging necessary equipment.
  • Develop and implement office policies and procedures and ensure compliance with company standards.
  • Plan and coordinate office events, meetings, and employee activities.
  • Serve as the primary point of contact for office-related inquiries and issues.

Executive Support

  • Coordinate executive communications, including taking calls, responding to emails, and interfacing with clients.
  • Organize and maintain confidential files and records, ensuring information is easily accessible and up-to-date.
  • Assist in the preparation of reports, agendas, and materials for meetings.
  • Handle special projects and assignments as required by the executive team.
Required Skills
  • Associate‘s degree, Bachelor‘s preferred, in Business Administration, Management, or a related field preferred.
  • Proven experience as an executive assistant, office administrator, or in another relevant administrative role.
  • Exceptional organizational and multitasking abilities.
  • Strong verbal and written communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
  • Ability to handle sensitive information with discretion and confidentiality.
  • Strong problem-solving skills and the ability to work independently.
  • Detail-oriented and able to manage multiple priorities effectively.
  • Professional demeanor and strong interpersonal skills.
Desired Skills

Komatsu is an Equal Opportunity Workplace and an Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

  • Office Administrator Assistant

    23 hours ago

    Tucson, Arizona, United States Alce Services LLC Full time

    We are seeking a reliable and detail-oriented Office Administrator to join our team at Alce Services LLC.As an Office Administrator, you will be responsible for creating a welcoming atmosphere for our guests, managing daily appointments and calendars, answering phone calls, and providing helpful service. You will also be in charge of handling incoming and...

  • Front Office Administrative Assistant

    2 days ago

    Tucson, Arizona, United States Arizona Community Physicians Full time

    Job DescriptionThe Front Office Administrative Assistant is responsible for providing administrative support to our front office team, ensuring smooth day-to-day operations and exceptional patient care. This role requires strong organizational skills, effective communication, and the ability to work in a fast-paced environment.In this position, you will...

  • Medical Office Administrator

    2 days ago

    Tucson, Arizona, United States Arizona Community Physicians Full time

    Job SummaryWe are seeking a highly skilled Front Office Specialist to join our team at Arizona Community Physicians in Tucson, AZ. As a key member of our medical staff, you will be responsible for providing exceptional customer service to patients and their families.Key Responsibilities:Provide excellent customer service to patients and their familiesManage...

  • Medical Office Administrator

    1 week ago

    Tucson, Arizona, United States Community Medical Services Full time

    Community Medical Services is a growing organization that values its employees and provides opportunities for career growth and development. We are seeking a highly skilled Medical Office Administrator to join our team and contribute to our mission of delivering exceptional patient care.In this critical role, you will be responsible for managing the...

  • Administrative Coordinator

    3 days ago

    Tucson, Arizona, United States Atria Senior Living Full time

    Job OverviewAtria Senior Living is seeking a highly skilled Administrative Assistant to join our team. As an Administrative Assistant, you will be responsible for providing administrative and business office support to the Community Business Director.Key Responsibilities:Assist with accounts receivable and payable functionsPerform payroll duties and assist...

  • Administrative Assistant

    3 weeks ago

    Tucson, United States The International Rescue Committee Full time

    The Administrative Assistant is responsible for both receptionist services and administrative duties for the IRC Tucson, Arizona office. Major Responsibilities: - Greet visitors, ascertain their needs, answer basic questions, and direct them to the a Administrative Assistant, Administrative, Assistant

  • Administrative Assistant

    2 weeks ago

    Tucson, United States The International Rescue Committee Full time

    The Administrative Assistant is responsible for both receptionist services and administrative duties for the IRC Tucson, Arizona office. Major Responsibilities: - Greet visitors, ascertain their needs, answer basic questions, and direct them to the a Administrative Assistant, Administrative, Assistant Learn More

  • Administrative Assistant

    1 month ago

    Tucson, United States Eclipse Mining Technologies Full time

    This is a part-time position to be worked out of our Tucson, Arizona office (typical hours: Mon-Fri, 7:30am - 1:30pm). Job Summary The role of the Administrative Assistant will provide a wide range of administrative support, including clerical and administrative functions. This position demands proficiency in organizational skills, effective written and...

  • Administrative Coordinator

    6 days ago

    Tucson, Arizona, United States Sandhill Holdings Full time

    Job OverviewWe are seeking an exceptional Administrative Coordinator to provide critical support to our team in Tucson. This role demands strong organizational skills, effective communication abilities, and a proactive approach to problem-solving. As an Alta Southwest employee, you will receive the opportunity to enroll in our company-sponsored benefits...

  • Administrative Assistant

    6 months ago

    Tucson, United States Arizona District Court Full time

    Main content Job Details for Administrative Assistant Court Name/Organization: Arizona District Court Overview of the Position: The Administrative Assistant performs clerical and administrative support services for the District Court Executive/Clerk of Court and the Chief Deputy Clerk in the Tucson Divisional Office.

  • Administrative Assistant

    4 weeks ago

    Tucson, United States Tulip Cremation Full time

    Foundation Partners Group is completely transforming the funeral industry by offering the latest technology and compassionate care that our families want. With over 200 locations across the country, we are seeking exceptional team members to expand our mission of providing compassionate care to one life, one family, and one community at a time. Our team...

  • Administrative Assistant

    4 weeks ago

    Tucson, United States International Rescue Committee Full time

    Requisition ID: req55344 Job Title: Administrative Assistant Sector: Administrative/General Office Employment Category: Regular Employment Type: Full-Time Compensation: USD 17.10 - 18.00 Hourly Location: Tucson, AZ USA Work Arrangement: In-person Job Description Job Overview: The Administrative Assistant is responsible for both receptionist services...

  • Administrative Assistant

    4 weeks ago

    Tucson, United States International Rescue Committee Full time

    Requisition ID: req55344 Job Title: Administrative Assistant Sector: Administrative/General Office Employment Category: Regular Employment Type: Full-Time Compensation: USD 17.10 - 18.00 Hourly Location: Tucson, AZ USA Work Arrangement:In-person Job Description Job Overview:The Administrative Assistant is responsible for both...

  • Office Coordinator

    2 days ago

    Tucson, Arizona, United States St. Luke's in the Desert, Inc. Full time

    Job SummaryWe are seeking a skilled Office Coordinator to join our team at St. Luke's Home, an assisted living facility committed to providing exceptional care and support for residents.Estimated Salary: $52,000 per yearKey ResponsibilitiesAdministrative Support: Provide comprehensive administrative support, including preparing meeting materials, taking...

  • Administrative Assistant

    4 weeks ago

    Tucson, United States Foundation Partners Full time

    Foundation Partners Group is completely transforming the funeral industry by offering the latest technology and compassionate care that our families want. With over 200 locations across the country, we are seeking exceptional team members to expand our mission of providing compassionate care to one life, one family, and one community at a time. Our team...

  • Administrative Assistant

    2 weeks ago

    Tucson, United States Foundation Partners Full time

    Foundation Partners Group is completely transforming the funeral industry by offering the latest technology and compassionate care that our families want. With over 200 locations across the country, we are seeking exceptional team members to expand our mission of providing compassionate care to one life, one family, and one community at a time. Our team...

  • Administrative Assistant

    4 weeks ago

    Tucson, United States HomeServices of America Full time

    Provides administrative support for the department/office. Assists with special projects as needed and provides backup to other office staff in their absence. May serve as liaison between perspective client, real estate agents, vendors, or other departments. May provide work direction to other clerical staff. Job Duties and Responsibilities (Essential Job...

  • Administrative Assistant

    2 weeks ago

    Tucson, United States HomeServices Insurance Full time

    Provides administrative support for the department/office. Assists with special projects as needed and provides backup to other office staff in their absence. May serve as liaison between perspective client, real estate agents, vendors, or other departments. May provide work direction to other clerical staff. Job Duties and Responsibilities (Essential Job...

  • Administrative Support Coordinator

    3 weeks ago

    Tucson, Arizona, United States PARK Senior Villas Houghton Full time

    Park Senior Villas Houghton is seeking an Administrative Support Coordinator to join their team.This part-time position requires a two-day workweek, with a Saturday commitment. As an Administrative Support Coordinator, you will provide customer service and clerical support to the Executive Director.The successful candidate will be responsible for processing...

  • Administrative Assistant

    2 months ago

    Tucson, United States Institute of Inspection , Cleaning and Restoration Certification Full time

    Benefits: Free uniforms Opportunity for advancement Training & development Administrative AssistantPerks: Online Mobile Courses Flexible Scheduling Paid Training for Career Advancement Opportunity to Help People in Times of Need Aggressive Competitive Wages Company and Culture: PuroClean, a leader in emergency property restoration services, helps families...