Administrative Assistant

1 week ago

Tucson, United States HomeServices of America Full time
Provides administrative support for the department/office. Assists with special projects as needed and provides backup to other office staff in their absence. May serve as liaison between perspective client, real estate agents, vendors, or other departments. May provide work direction to other clerical staff.

Job Duties and Responsibilities (Essential Job Functions) Common job activities are listed below; actual position responsibilities may vary. Refer to your manager or human resources for specific duties and performance expectations.

  • Answer phone, schedule appointments, provide information, greet customers, orient clients to office/department services and personnel, and respond to information requests.
  • Enter data, maintain and monitor data files, create files and documents, produce reports, process and verify paperwork, prepare billings, process invoices, proof documents, prepare mailings, prepare packets and handle correspondence, may provide recordkeeping duties.
  • Provide support to office or company leadership as assist with special projects as requested.
  • Routine administrative tasks:
    • Sort and distribute mail
    • Filing and copying
    • May serve as a backup to other office staff in their absence
    • Maintain office supply inventory, order office supplies, and direct maintenance of office equipment
    • Handle travel arrangements and special meeting/event needs
    • Answer and transfer phone calls, screening first when necessary.
    • Welcome and direct visitors and clients
    • Maintain management schedules and appointments as directed
    • Enter data and maintain filing system(s) as assigned
    • Retrieve information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed
    • Responds to and resolves administrative inquiries and questions
    • Prepares agendas and schedules for meetings; records and distributes minutes or other records for meetings
  • May provide work direction or distribute work to office positions.
  • Perform any additional responsibilities as requested or assigned.

Performance Expectations

  • Meet all performance and behavior expectations outlined in the company performance appraisal form or communicated by management.
  • Perform responsibilities as directed achieving desired results within expected time frames and with a high degree of quality and professionalism.
  • Establish and maintain positive and productive work relationships with all staff, customers and business partners.
  • Demonstrate the behavioral and technical competencies necessary to effectively complete job responsibilities. Take personal initiative for technical and professional development.
  • Follow the company HR Policy, the Code of Business Conduct and all subsidiary and department policies and procedures, including protecting confidential company information, attending work punctually and regularly, and following good safety practices in all activities.

Qualifications

Education:

  • High school equivalency diploma or equivalent knowledge and work experience.

Experience:

  • 1+ years of administrative or clerical experience strongly preferred.

Knowledge and Skills:

  • Knowledge of real estate, title and/or mortgage business helpful.
  • Strong computer and keying skills. Typing speed of 45-60 w.p.m.
  • Self-motivated, organized and detail-oriented.
  • Ability to work independently and to prioritize and handle multiple tasks and projects concurrently.
  • Effective oral and written communication skills, interpersonal skills a customer-service focus and the ability to work as a member in a team-oriented environment.

Other (licenses, certifications, schedule flexibility/OT, travel, etc.):

  • Flexibility, schedule may require ability to work evenings and weekends.

We offer a full suite of benefits including Medical, Health Savings Account, Dental, Vision, Life Insurance, Paid Vacation (PTO), 401(k) with employer match, Flexible Spending Account, and Employee Assistance Program (EAP)

Equal Opportunity Employer

  • Administrative Assistant

    4 days ago

    Tucson, United States The International Rescue Committee Full time

    The Administrative Assistant is responsible for both receptionist services and administrative duties for the IRC Tucson, Arizona office. Major Responsibilities: - Greet visitors, ascertain their needs, answer basic questions, and direct them to the a Administrative Assistant, Administrative, Assistant

  • Administrative Assistant

    6 days ago

    Tucson, United States NSC Technologies Full time

    Staff Matters, LLC a subsidiary of NSC Technologies has an immediate opening for an Administrative Assistant. Pay: $16.00 per hour. Must Have: Attention to detail (very important) Organized Works well as a team member or alone for small projects Has Administrative Assistant, Administrative, Assistant, Staffing

  • Administrative Assistant

    6 months ago

    Tucson, United States Arizona District Court Full time

    Main content Job Details for Administrative Assistant Court Name/Organization: Arizona District Court Overview of the Position: The Administrative Assistant performs clerical and administrative support services for the District Court Executive/Clerk of Court and the Chief Deputy Clerk in the Tucson Divisional Office.

  • Administrative Assistant

    3 days ago

    Tucson, United States University of Arizona Full time

    This position reports to the Executive Director of The A Center, a unit within the division of Undergraduate Education. The A Center supports undecided/undeclared students, as well as Pre-Profession (Pre-Health and Pre-Law) student services. This pos Administrative Assistant, Administrative, High School, Compensation, Skills, Customer Service

  • Administrative Assistant

    3 weeks ago

    Tucson, United States Eclipse Mining Technologies Full time

    This is a part-time position to be worked out of our Tucson, Arizona office (typical hours: Mon-Fri, 7:30am - 1:30pm). Job Summary The role of the Administrative Assistant will provide a wide range of administrative support, including clerical and administrative functions. This position demands proficiency in organizational skills, effective written and...

  • Senior Administrative Assistant

    1 month ago

    Tucson, United States Aura Full time

    Of Position: The Senior Administrative Assistant supports the Rubin Observatory by providing a variety of high-level administrative functions. The person in this role exercises initiative, independent judgment and discretion while anticipating the ne Administrative Assistant, Administrative, Operations, Senior, Assistant, Project Management, Technology

  • Senior Administrative Assistant

    1 month ago

    Tucson, United States Aura Full time

    Of Position: The Senior Administrative Assistant supports the Rubin Observatory by providing a variety of high-level administrative functions. The person in this role exercises initiative, independent judgment and discretion while anticipating the ne Administrative Assistant, Administrative, Operations, Senior, Assistant, Project Management, Technology

  • Administrative Assistant

    1 week ago

    Tucson, United States SCI Shared Resources, LLC Full time

    Our associates celebrate lives. We celebrate our associates. Consider the possibilities of joining a Great Place to Work! Provides administrative support to a funeral home, cemetery, crematory or a combination of these facilities. Assists with special projects, research, and resolving problems. Schedules meetings, drafts memos, transcribes notes, creates...

  • Administrative Assistant

    1 week ago

    Tucson, United States International Rescue Committee Full time

    Requisition ID: req55344 Job Title: Administrative Assistant Sector: Administrative/General Office Employment Category: Regular Employment Type: Full-Time Compensation: USD 17.10 - 18.00 Hourly Location: Tucson, AZ USA Work Arrangement: In-person Job Description Job Overview: The Administrative Assistant is responsible for both receptionist services...

  • Administrative Assistant

    1 week ago

    Tucson, United States International Rescue Committee Full time

    Requisition ID: req55344 Job Title: Administrative Assistant Sector: Administrative/General Office Employment Category: Regular Employment Type: Full-Time Compensation: USD 17.10 - 18.00 Hourly Location: Tucson, AZ USA Work Arrangement:In-person Job Description Job Overview:The Administrative Assistant is responsible for both...

  • Administrative Assistant

    1 week ago

    Tucson, United States Tulip Cremation Full time

    Foundation Partners Group is completely transforming the funeral industry by offering the latest technology and compassionate care that our families want. With over 200 locations across the country, we are seeking exceptional team members to expand our mission of providing compassionate care to one life, one family, and one community at a time. Our team...

  • Administrative Assistant

    1 month ago

    Tucson, United States Service Corporation International Full time

    Our associates celebrate lives. We celebrate our associates. Consider the possibilities of joining a Great Place to Work! Provides administrative support to a funeral home, cemetery, crematory or a combination of these facilities. Assists with special projects, research, and resolving problems. Schedules meetings, drafts memos, transcribes notes, creates...

  • Administrative Assistant

    1 month ago

    Tucson, United States Institute of Inspection , Cleaning and Restoration Certification Full time

    Benefits: Free uniforms Opportunity for advancement Training & development Administrative AssistantPerks: Online Mobile Courses Flexible Scheduling Paid Training for Career Advancement Opportunity to Help People in Times of Need Aggressive Competitive Wages Company and Culture: PuroClean, a leader in emergency property restoration services, helps families...

  • Administrative Assistant

    3 weeks ago

    Tucson, United States HomeServices of America Inc Full time

    Provides administrative support for the department/office. Assists with special projects as needed and provides backup to other office staff in their absence. May serve as liaison between perspective client, real estate agents, vendors, or other departments. May provide work direction to other clerical staff. Job Duties and Responsibilities (Essential Job...

  • Administrative Assistant

    4 days ago

    Tucson, United States SONORAN SCHOOLS Full time

    Sonoran Science Academy -East provides a rigorous, college prep, STEM-focused education through a challenging comprehensive curriculum and continuous assessment.Job Summary:Oversees all aspects of the school office, and manages the activities of office staff. Ensures proper policy and procedures are followed and all front office team members are working...

  • Administrative Assistant

    1 week ago

    Tucson, United States Foundation Partners Full time

    Foundation Partners Group is completely transforming the funeral industry by offering the latest technology and compassionate care that our families want. With over 200 locations across the country, we are seeking exceptional team members to expand our mission of providing compassionate care to one life, one family, and one community at a time. Our team...

  • Administrative Assistant

    4 days ago

    Tucson, United States Insight Global Full time

    This position will be located on-site in Tucson, AZ. It is a 6-month contract to hire working full time hours 7:30AM - 4PM. YOU MUST BE BILINGUAL IN SPANISH!!JOB DESCRIPTIONThis role will be largely rooted in managing a heavy schedule, assisting with meeting preparation, arranging travel logistics, and managing overall details of the EVP’s day-to-day...

  • Administrative Support Assistant II

    1 week ago

    Tucson, United States University of Arizona Full time

    The Math Department is seeking an enthusiastic, organized and tech-savvy individual to fill the position of Administrative Assistant, Academic Support. The primary role of the Administrative Assistant, Academic Support is to support the administrativ Support, Administrative, Administrative Assistant, Assistant, Math, Compensation, Technology, Education

  • Administrative Assistant

    1 month ago

    Tucson, United States Tucson Medical Center Full time

    Administrative Assistant - Nursing Job CategoryClerical ScheduleFull time Shift1 - Day Shift SUMMARY:  Performs research and analytical work in support of administrative, financial, and personnel functions.  Provides a variety of administrative and staff support services.  Assists in preparation and control of records, statistics, and reports regarding...

  • Administrative Assistant

    1 month ago

    Tucson, United States BeachFleischman Full time

    Our team is growing! We are seeking a proactive and self-motivated Administrative Assistant. In this role, you will be responsible for providing administrative support to the Tax Department as well as various principals and senior managers. BeachFleischman is Arizona's largest locally-owned public accounting firm and one of the Top 200 largest CPA firms in...