Senior Administrative Assistant

4 days ago

Charlottesville, United States State of Virginia Full time

Senior Administrative Assistants provide clerical and administrative support for a single person, a group of people, an office, or a program. They are responsible for the same duties as an Intermediate Administrative Assistant, however, they operate with additional authority, independence, or level of complexity. They work under the general direction of a supervisor, and have a demonstrated capacity to work independently as well as the ability to make decisions based on standard operating procedures and policies, or per the guidance of leadership. They may have latitude to set procedures to accomplish work tasks, establish office procedures, and ensure implementation. Senior Administrative Assistants may lead, train, and serve as subject matter experts to other administrative support staff. May supervise students and other support staff. This position will not offer hybrid or remote work.

Provide advanced, administrative coordination to Department Chair, support office operations, and special projects.

* Arrange business travel, coordinate meetings, and support agenda management and expense tracking.
* Compile data for preparation and editing for senior leaders.
* Review and answer correspondence, screen callers and visitors, and handle confidential matters.
* Manage electronic files and produce reports.
* Serve as the point of contact for facility, equipment, or service calls.
* Organize meetings and materials for special events.
* In addition to the above job responsibilities, other duties may be assigned.

MINIMUM REQUIREMENTS

Education: High School diploma. Bachelor's may substitute experience.

Experience: Four years of relevant experience. Bachelor's degree may substitute for years of experience.

Licensure: None

For questions about the application process, please contact Eric Allen, Academic Recruiter at u th9qh@virginia.edu .

TO APPLY:

Please apply Here , and search for R0067528.

Internal applicants must apply through their UVA Workday profile by searching 'Find Jobs' and search for "R0067528."

Complete an application online with the following documents:

* CV
* Cover letter

Upload all materials into the resume submission field, multiple documents can be submitted into this one field. Alternatively, merge all documents into one PDF for submission. Applications that do not contain all required documents will not receive full consideration.

PHYSICAL DEMANDS

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

The University of Virginia, i ncluding the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician's Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex, pregnancy, sexual orientation, veteran or military status, and family medical or genetic information.

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