Associate Project Manager

4 weeks ago

New York, New York, United States United Airlines Full time

Get your hard hat ready. We're not just renovating the travel experience – we're renovating our physical spaces too. And our Corporate Real Estate team is on the front lines of procuring, designing and developing spaces at all our hubs, stations and city locations across the world. From airport affairs and business services to planning and development, this team is responsible for all our leases and major construction and renovation projects, system wide.

Key Responsibilities:

The Associate Project Manager, will play a crucial role in managing their projects as well as supporting the Planning and Development Director and the Business Service Team in effectively managing project portfolios, labor resources, reviewing invoices, change orders, contracts, and more. Pays meticulous attention to detail, strong analytical skills, and ability to collaborate with cross-functional teams will contribute to the successful execution of projects and the overall growth of our organization.

Project Management
  • Take ownership of assigned projects, ensuring their successful execution from initiation to completion
  • Develop and maintain project plans, including defining project scope, goals, deliverables, timelines, and resource allocation
  • Support the evaluation of project proposals, feasibility studies, and business cases to determine project viability
Project Portfolio Management
  • Assist in maintaining and updating the project portfolio, including tracking project progress, deadlines, and deliverables
  • Collaborate with the team to ensure projects are completed on time and within budget
Resource Allocation
  • Support the Planning and Development Director in managing labor resources for various projects
  • Assist in coordinating team assignments, tracking availability, and optimizing resource allocation to ensure efficient project execution
Financial Management
  • Review and analyze invoices, change orders, and contracts to ensure accuracy and adherence to project budgets
  • Collaborate with the Finance Department to resolve any discrepancies and facilitate timely payment processing
  • Ensure compliance with legal and organizational requirements
  • Identify and communicate any potential risks or issues
Financial Coordination
  • Collaborate closely with the finance team to manage project funding, budget request, and forecasts
  • Track capital/operating costs and spend and provide regular updates to finance and leadership
Documentation and Reporting
  • Maintain comprehensive project documentation, including project plans, project forecasts, and status reports
  • Generate reports and presentation decks on project progress, key metrics, and resource utilization for management review and decision-making

Stakeholder Communication

  • Facilitate effective communication with internal teams, clients, vendors, and contractors
  • Assist in organizing and coordinating project meetings, workshops, and presentations
Risk Management
  • Identify potential project risks and develop mitigation strategies in collaboration with the project team
  • Monitor and report on risk status, ensuring proactive measures are in place to minimize project disruptions
Quality Assurance
  • Support quality control efforts by participating in project reviews and ensuring compliance with established standards and procedures
Continuous Improvement
  • Contribute to the enhancement of project management processes and methodologies
  • Find opportunities for streamlining workflows, optimizing resource utilization, and improving overall project efficiency

United values diverse experiences, perspectives, and we encourage everyone who meets the minimum qualifications to apply. While having the "desired" qualifications make for a stronger candidate, we encourage applicants who may not feel they check ALL of those boxes We are always looking for individuals who will bring something new to the table

Qualifications
What's needed to succeed (Minimum Qualifications):
  • Bachelor's degree or 4 years of relevant work experience in Business/Finance/Architecture /Engineering/Construction Management
  • 2-4+ years of related work experience
  • Facilitating intake/demand management, prioritizing and coordinating the work of project teams and collecting and rolling up relevant data to leadership
  • Understanding of design and construction project lifecycle, capital planning, facility asset lifecycle, and related inputs
  • Best practices in project portfolio management and planning
  • Presentation Skills, ability to collect and analyze various types of data, highly organized, self starter, excellent communication, strong Microsoft Excel and PowerPoint skills, ability to be agile and multi-task
  • Ability to anticipate needs and solve problems with sometimes little direction
  • Must be legally authorized to work in the United States for any employer without sponsorship
  • Travel is required: 10%
  • Successful completion of interview required to meet job qualification
  • Reliable, punctual attendance is an essential function of the position
What will help you propel from the pack (Preferred Qualifications):
  • PMP Certification
  • Experience in aviation design and construction project management, labor resource planning
  • Experience with construction project and portfolio management, resource labor planning and management, high level construction project estimating

United Airlines is an equal opportunity employer. United Airlines recruits, employs, trains, compensates and promotes regardless of race, religion, color, national origin, gender identity, sexual orientation, physical ability, age, veteran status and other protected status as required by applicable law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions. Please contact to request accommodation.


Equal Opportunity Employer - Minorities/Women/Veterans/Disabled/LGBT

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