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Executive Administrative Assistant

4 months ago

Redmond, Washington, United States Microsoft Games Full time
Microsoft Corporate, External, and Legal Affairs (CELA) Gaming & Consumer Sales team is looking for an experienced Executive Administrative Assistant to support the Corporate Vice President (CVP), Deputy General Counsel for the Gaming legal team, CELA Gaming Leadership Team (LT) and Business Manager.

This position requires initiative, good judgment, and ability to maintain confidentiality, setting priorities and handling multiple tasks simultaneously. Candidates to work successfully in a team environment, build effective working relationships inside and outside the group, and accommodate working styles and perspectives of diverse individuals. The ideal candidate will have the ability to navigate change quickly within a fast-paced environment and can embrace a challenge head on with confidence, a calm sense of urgency, and a positive attitude.

Microsoft's mission is to empower every person and every organization on the planet to achieve more. As employees we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond.

Responsibilities

Primary Responsibilities include, but not limited to:
  • Calendar Management of the Deputy General Counsel (DGC) of CELA Gaming & Consumer Sales and four Assistant General Counsels (AGCs) with attention to accuracy, timeliness, conflict resolution and alignment to each leader's priorities and commitments.
  • Travel Management: Manage domestic and international travel scheduling end-to-end including the proactive anticipation of logistics and itineraries. Works with appropriate contact/tool to coordinate travel arrangements (e.g., accommodation, transportation, security).
  • Create detailed itineraries/agendas for daily activities by setting and managing travel expectations to maximize trip productivity. Manage all travel logistics and maximize trip itineraries.
  • Headcount Management: manages headcount management activities in collaboration with Business Manager(s) and/or Chiefs of Staff including creating positions, transfers/departures, reporting, onboarding, offboarding, and transactions within headcount management tools.
  • Resource Management: Manage resource procurement for teams including purchasing equipment, services, and supplies, creating purchase orders and processing invoices.
  • Distribution and security group ownership and management.
  • Event Management: Collaborate on planning and support of DGC and each AGC's team's specific events, including morale events and other group meetings as needed.
  • Office Space: Maintains and manages up-to-date space-management processes and team spaces (e.g., office locations/desk assignments, private conference rooms, seasonally transitional spaces, remote/location status), including move coordination.
  • Rhythm of Business (ROB): Partners with leader(s) to building and managing annual rhythm of business (ROB).

    Cross-Functional Collaboration and Communication: Strengthens their network (internally and externally) across organizations to enable their team and leader's work. Uses executive maturity and independent insight judgment, discretion, business insights, and perspectives to direct and prepare staff to distribute information to their teams and/or supported leader.
  • Balance multiple projects end to end with varying deadlines, while maintaining executional and operational excellence within the business and across business groups as applicable.
  • Maintain a level of leadership and professionalism that exemplifies Microsoft's values through Respect, Integrity, and Accountability.
Other
  • E mbody our culture and values
Qualifications

Required Qualifications:
  • 7+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management.
Preferred Qualifications:
  • Effective written and verbal communications skills.
  • Maintain confidentiality of highly sensitive material.
  • Ability to react with appropriate urgency to situations and requests.
  • Attention to detail, problem-solving, and troubleshooting skills.
  • Consistently demonstrate a can-do and customer service attitude.
  • Ability to build effective cross-group working relationships and work collaboratively with people at all levels of the organization.
  • Knowledge and proficiency with Microsoft products
Business Support ATR-E - The typical base pay range for this role across the U.S. is USD $ $64.90 per hour. There is a different range applicable to specific work locations, within the San Francisco Bay area and New York City metropolitan area, and the base pay range for this role in those locations is USD $ $71.25 per hour.

Certain roles may be eligible for benefits and other compensation. Find additional benefits and pay information here:

Microsoft will accept applications for the role until Aug 2, 2024.

Microsoft is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request via the Accommodation request form .

Benefits/perks listed below may vary depending on the nature of your employment with Microsoft and the country where you work.