Administrative Assistant 2

3 weeks ago


Redmond, Washington, United States BCforward Full time
Job Title: Administrative Assistant 2

BCforward is seeking a highly motivated Administrative Assistant 2 for an opportunity in Redmond, WA.

Job Summary:

We have an immediate opening for a detail-oriented and organized Administrative Assistant 2 to provide calendar management and support for our VP, Head of Studio.

Responsibilities:
  • Proactively manage Studio Head's complex calendar with utmost attention to accuracy and timelines.
  • Arrange domestic and international travel.
  • Reconcile and process expense reports for managers.
  • Partner closely with the studio head on activities in support of business strategy, planning, and financials.
  • Coordinate and schedule internal/external meetings.
  • Partner with chief of staff and admin team to manage headcount for team, submit all new hire paperwork, and assist in onboarding new employees.
  • Identify, recommend, and implement solutions to departmental operations and process issues.
  • Manage team aliases ensuring all aliases for the organization are up-to-date and hierarchy is aligned.
  • Coordinate department facility operations, including facilities requests.
  • Plan and execute team morale events and all hands in partnership with admin team.
  • Building relationships with XBOX Studios admin community.
  • Ensure compliance with policies and procedures.
Requirements:
  • Minimum 3 years of experience supporting a high-level manager at Microsoft within the last 24 consecutive months.
  • Demonstrated proficiency in Outlook, Word, Excel, Visio, and PowerPoint.
  • Balanced skill profile including attention to detail, problem-solving, organization, and time management.
  • Excellent written and verbal communications skills.
  • Ability to build effective cross-group working relationships and work collaboratively with people at all levels of the organization.
  • Ability to accommodate varying work styles and perspectives of diverse individuals and groups.
  • Ability to work effectively under pressure, calmly, and confidently with a 'can-do' attitude.
  • Must have a high level of integrity and ability to manage sensitive and confidential information with discretion and professionalism.
  • Strong working knowledge of MSFT internal tools such as Employee Central, iCIMS, MS Expense 2, My Order, and SharePoint.
Nice to Haves:
  • Experience serving as a mentor and/or leader of others in the business support community.
  • Experience working in a game studio or other creative organization.


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