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Billing Specialist

3 months ago

Chicago, Illinois, United States Secretariat Advisors, LLC Full time

Job Description:

THE COMPANY

Secretariat is your source for independent expert advisory services. Secretariat specializes in international arbitration, general commercial arbitration/litigation, forensic accounting, economic damages, construction, and government contracting. Secretariat's experts maintain integrity, quality, and objectivity when solving complex disputes, delivering detailed analyses, and articulating meaningful results in a clear and concise manner.

We are looking for a Billing Specialist to join our rapidly growing global firm in our Chicago office. This person will be responsible for coordinating all client invoicing activity in a timely and accurate manner, globally.

RESPONSIBILITIES

  • Prepare, compile and distribute monthly bills to clients for services provided, in a multi-entity, multi-currency, global environment
  • Review contracts and engagement letters to verify client guidelines, billing rates, fee arrangements and other details
  • Track all invoice activity in relevant systems. Maintain accurate records and management reports
  • Communicate clearly and succinctly with clients, vendors, and business leaders including Managing Directors, CFO and accounting team
  • Review accounts and balances, identifying any potential inconsistencies
  • Accurately input incoming payments and revise open invoices as required by the business
  • Assist with A/R reporting and collections as needed
  • Issue credit memos as needed
  • Account for discounts, split billing and other unique billing situations
  • Set up new clients and engagements in accounting system
  • Provide timely solutions and answers as issues or questions arise
  • Assist other members of the Finance & Accounting team in preparation for close, audits, board meetings, and other events

QUALIFICATIONS

  • 2-3+ years of professional work experience in cash application and collections
  • Undergraduate or Associates degree in Accounting or Finance preferred
  • Strong knowledge of accounts receivable function and standards
  • Attention to detail and ability to perform data entry with a high degree of accuracy
  • Strong Microsoft Office skills (e.g., Word and Excel)
  • Experience working with enterprise financial applications - Workday preferred
  • Strong communication skills / customer service mindset
  • Comfortable working within deadlines and timelines
  • Willingness to adapt and adopt new processes and functions
  • Outstanding written and oral communication skills, ability to express complex situations clearly and succinctly
  • Prior experience in a similar role within a professional services business is required, preferably within a law firm
  • Familiarity with Time & Expense contracts, percentage billing, and billing multiple parties on a single invoice highly preferred

Secretariat is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Secretariat is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, disability, age, veteran status, or any other status protected by federal, state, or local law.