Billing and Accounts Receivable Specialist
2 weeks ago
Company Background:
Hennessy & Roach, P.C. is a reputable law firm specializing in the defense of employers in Workers' Compensation cases and defendants in General Liability issues. The firm operates across multiple states, providing comprehensive legal services.
Position Summary:
The Accounts Receivable Specialist is responsible for managing the daily deposit processes related to attorney billing. This role involves ensuring that invoices are accurately uploaded for payment approval within designated billing systems. The specialist will also engage in various accounting tasks, including collections, while maintaining confidentiality and effective communication with attorneys, staff, clients, and vendors.
Key Responsibilities:
- Execute daily deposit tasks.
- Allocate payments from checks, ACH/EFT, and credit cards to the corresponding cases and invoices as directed.
- Process refunds for invoice overpayments and maintain proper documentation.
- Return duplicate payments to clients, ensuring all records are accurately saved.
- Investigate and apply prepaid amounts to the appropriate cases, maintaining an updated spreadsheet.
- Review outstanding Work In Progress (WIP) for all clients, updating billing entries for accuracy.
- Add and maintain ACH client information as requested.
- Handle inquiries regarding billing discrepancies and issues with invoice processing.
- Collaborate with electronic billing systems and other stakeholders to ensure successful invoice uploads.
- Verify billing accuracy and compliance with firm guidelines.
- Manage collections for specific electronically billed clients on a regular basis.
- Document collection efforts and communications within the system.
- Prepare and distribute accounts receivable reports as needed.
- Assist with special projects and perform other duties as assigned.
Qualifications:
- High school diploma or GED required; an Associate's or Bachelor's degree in accounting is preferred.
- 1-2 years of relevant experience in billing or accounts receivable, ideally within a legal environment.
- Familiarity with billing software such as Time Matters and Perfect Law is advantageous.
- Proficient in MS Office applications.
- Ability to manage a high volume of invoices efficiently.
- Strong communication skills to interact effectively with various stakeholders.
- Capability to prioritize tasks and manage time effectively.
- Attention to detail and accuracy in all tasks.
- Adaptability to a fast-paced work environment with changing priorities.
- Ability to work independently and take initiative.
Confidentiality:
Maintaining firm and client confidentiality is paramount in this role.
Benefits:
Comprehensive benefits package including medical, dental, vision, and retirement plans.
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