Administrative Support Assistant

Found in: beBee jobs US - 2 weeks ago


Mammoth Cave, United States Department Of The Interior Full time
Summary

This position is located in Mammoth Cave National Park, in the Superintendents Office.

Open to the first 100 applicants or until 04/11/2024 whichever comes first. All applications submitted by 11:59 (EST) on the closing day will receive consideration.



Duties
  • Is the Point of Contact for the Superintendent's office by answering/returning phone call, emails, and meeting guest as they arrive in the building.
  • Coordinates the calendar for the Superintendent and Deputy Superintendent.
  • Coordinates Special User Permits and Filming Permits for the park.
  • Is the office's Charge Card Holder and ensure all purchases are done timely and accurately.
  • Coordinates the Division budget and finance functions; prepares program documents and records expenditures from purchase documents.
  • Provides monthly statements of commitments, obligations and status of funds, with recommendations to supervisor; recommending program adjustments to resolve discrepancies.
  • Presents programs with recommendations to program managers and other park or regional staff and performing expenditure transfers in reimbursable and clearing accounts.
  • Maintains records, issues and receives cards as accountable person for the Division.
  • Coordinates timely and accurate completion of property inventories, Reports of Survey, etc.
  • Serves as a contact and advisor on matters relating to human resources administration and timekeeping for the unit. Serves as timekeeper and tracks payroll.
  • Prepares travel documents (authorization and voucher). Makes travel arrangements.
  • Types correspondence, memoranda, reports, work schedules, etc., from drafts or notes provided, using word processors; maintains tape and diskette backup files.
Duties will be developmental in nature when filled below the full performance level.


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