Accounts Payable Clerk

Position Overview:

The Accounts Payable Accounting Clerk will play a crucial role in maintaining accurate financial records and ensuring timely payments to vendors and suppliers.

Key Responsibilities:

• Process accounts payable invoices accurately and efficiently, ensuring proper coding, authorization, and documentation.
• Review and verify invoice details such as quantities, prices, terms, and discounts, resolving discrepancies as needed.
• Prepare and process payment batches, including checks, ACH payments, and wire transfers, in accordance with payment terms and deadlines.
• Maintain vendor accounts and respond to inquiries regarding payment status, discrepancies, and account statements.
• Reconcile vendor statements and resolve any discrepancies or outstanding balances promptly.
• Assist with month-end and year-end close procedures, including accruals, reconciliations, and reporting.
• Collaborate with internal departments to resolve purchasing and payment-related issues and improve processes.
• Assist with the maintenance of accounting records, filing systems, and documentation in compliance with company policies and procedures.
• Contribute to continuous process improvements to enhance efficiency, accuracy, and controls within the accounts payable function.
• Support the Accounting Manager and finance team with ad-hoc projects and tasks as assigned.

Qualifications:

• 2-3 years of experience in accounts payable or general accounting role,
• Proficiency in accounting software (e.g., NetSuite) and Microsoft Office Suite, particularly Excel.
• Strong attention to detail and accuracy in data entry and financial transactions.
• Excellent organizational and time-management skills, with the ability to prioritize tasks and meet deadlines.
• Effective communication skills, both verbal and written, with the ability to interact professionally with vendors and internal stakeholders.
• Ability to work independently and as part of a team in a fast-paced, dynamic environment.
• Knowledge of accounting principles and practices, including GAAP.
• Experience with process improvements and ERP systems is a plus.