Administrative Assistant Contingent Upon Award

4 weeks ago

Randolph Air Force Base, United States Crossroads Talent Solutions, LLC Full time

Crossroads Talent Solutions, LLC (Crossroads) is a Small Business Administration (SBA) 8a Business Development participant, Department of Veterans Affairs Certified Veteran Owned Small Business (SDVOSB), and State of Maryland Department of Transportation Minority and Disadvantaged Owned Small Business. With over 20 years of professional experience in the military, government, and private sectors, Crossroads is dedicated to delivering high-quality solutions.

**Contingent Upon Award**

Position Overview:

Crossroads is seeking a skilled individual to serve as an Administrative Assistant to support the Airman and Family Care Directorate at Randolph AFB. The Administrative Assistant will provide comprehensive workflow support to the Airman and Family Care Directorate (AFPC/DPFF), Casualty Matters Division (AFPC/DPFC), and Integrated Resilience Operations Division (AFPC/DPFZ). The role involves managing administrative processes, coordinating meetings, and ensuring smooth operation of various support activities essential for sustaining Airmen, Guardians, and their families. The position requires close collaboration with internal teams and external stakeholders, providing high-quality support in line with Department of Defense (DoD) and Department of the Air Force (DAF) policies.

Key Responsibilities:
  • Meeting Coordination & Documentation:
    • Organize and document meetings, conferences, and other events.
    • Schedule and manage calendars for on-site and virtual meetings, trainings, roundtables, and other events.
    • Set up virtual meetings and handle technical logistics for events.
  • Communication & Collaboration:
    • Coordinate with Airman & Family Readiness Operations, Casualty Matters, and Integrated Resilience teams.
    • Develop and maintain internal/external communication processes, including program-specific round tables and division meetings.
    • Collaborate on site visit agendas with installation Military & Family Readiness Centers (M&FRC) and Major Command (MAJCOM) gatekeepers.
  • Administrative Support:
    • Manage workflow and data entry tasks using the AF Family Integrated Statistical Tracking (AFFIRST) System and other relevant tools.
    • Support the M&FRC Certification program, including administrative and logistical tasks, coordinating on-site visits, and maintaining compliance measures.
    • Assist with official travel arrangements and logistical support for staff.
  • Resource Management:
    • Maintain and order office supplies, organize inventories, and manage the logistics for conference and exhibit materials.
    • Create and update organizational charts, maintain internal/external directories, and manage Microsoft Teams calendars.
  • Reporting & Compliance:
    • Provide weekly updates to Division Chiefs on taskers and maintain engagement trackers.
    • Prepare and submit monthly status reports detailing current activities to the COR and CO.

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