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Board & Executive Coordinator

3 months ago

Honolulu, Hawaii, United States realjobshawaii Full time

The specific and primary purpose of ʻŌlelo is to promote the creation, production, and cable casting of programs by, for, and about Hawaiʻi. Such programs will preserve, develop, and enhance the diversity of thought, culture, and heritage within Hawaiʻi. Through these activities, ʻŌlelo will facilitate lifelong learning and the community's participation in the democratic process.

POSITION SUMMARY:

The Board & Executive Coordinator provides high-level administrative support to the President & CEO and works closely with the Executive team on confidential and time-sensitive matters. Duties and responsibilities include but are not limited to, the primary list below and other inherent duties and responsibilities with such a position. The Executive Coordinator will be expected to work collaboratively with staff, contractors, partner agencies, and stakeholders.

PRIMARY DUTIES & RESPONSIBILITIES:

  • Serves as the administrative officer for the 'Ōlelo's Board of Directors and its committees. Assures that the by-laws and governing policies are being followed when Board actions are taken. Prepares board and committee minutes, meeting materials and related correspondence or communications. Coordinates Board and Committee meetings including technical requirements, meals, etc.
  • Provide support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently.
  • Maintain and refine internal processes that support high-ranking executives companywide and coordinate internal and external resources to expedite workflows.
  • Manage communication with employees by liaising with internal and external executives on various projects and tasks.
  • Plan and orchestrate work to ensure that senior executives' priorities are met, organizational goals are achieved, and best practices are upheld.
  • Maintains the CEO calendar and schedules meetings between the CEO and any internal and external persons as appropriate.
  • Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives.
  • Uses CRM systems to manage relationships, scheduling and calendars
  • Track and meet essential deadlines, including but not limited to Board and State deadlines.
  • Identifies situations that require immediate attention in the organization and refers matters to the appropriate areas for resolution.
  • Handle frequent reprioritizations that often require independent decision-making proactively identify and exercise independent analysis and judgment in prioritizing situations requiring executive attention.
  • Coordinates and books travel arrangements for executives and others as requested and assists with special 'Ōlelo projects.
  • Maintain professionalism and strict confidentiality with all materials.
  • Other duties as assigned.