Program Coordinator

4 weeks ago

Honolulu, Hawaii, United States Alakaina Foundation Family of Companies Full time

Job Summary:

This position requires a highly skilled executive assistant who can support in a program coordinator/program advisor type role. The ideal candidate should be able to gather and push out information, manage knowledge, and facilitate decision-making processes.

Key Responsibilities:

  • Work with the commander and staff to filter and integrate information, creating situational awareness and timely decision-making.
  • Identify areas where information is stove-piped and not effectively shared, using established battle rhythm processes.
  • Facilitate creating new or improved business rules for managing information flow to the Commander.
  • Act as the main point of contact for the Command Battle Rhythm, coordinating with headquarters and customer commands.
  • Manage meeting category battle rhythm, ensuring approved agenda items flow properly.
  • Track categories to be discussed during each board, ensuring proper flow and notation of areas not addressed.
  • Maintain an understanding of each board's battle rhythm governing documents.
  • Communicate daily with board facilitators, reiterating and articulating board outcomes.
  • Review command applications, ensuring approved updates have been applied to battle rhythm documents.
  • Meet weekly with the Deputy Chief of Staff, presenting top agenda items and documenting results.
  • Update and submit applicable BR calendars, distributing and publishing via SharePoint.
  • Monitor and note issues with information flow, providing recommendations for improvements to the Knowledge Management Office and DCOS.
  • Provide quarterly input and recommendations for creating and automating BR efficiencies.
  • Facilitate a quarterly BR working group, determining missing links and gaps in information flow.
  • Coordinate BR working groups, publishing meeting minutes and updates based on KMO and DCOS approved improvements.
  • Review governing documents annually, notifying the board facilitator, chairperson, and DCOS of required updates.
  • Maintain a centralized location for all respective BR documents.

Requirements:

  • Bachelor's degree and seven (7) years of experience.
  • Additional relevant experience may be substituted for a degree.
  • Government and/or DoD experience in supporting operational knowledge management processes.
  • Experience in a high-demand, high-visibility executive assistant advisory role.
  • Demonstrate executive level written and verbal communication etiquette and skills.
  • Experience and ability to coordinate and integrate ideas from multiple sources.
  • Experience and ability to direct and re-direct information flow both in large and small groups.
  • Speak, read, write, and understand the English language.
  • Experience with Microsoft Office programs, specifically Outlook, Word, PowerPoint, Excel, and SharePoint.
  • Familiarity with DoD/DoN environment, including acronym use, proper chain of command, and executive staff functions.
  • Possesses competencies in prevailing Knowledge Management best practices.
  • Must be a US Citizen.
  • Must have Top Secret clearance.

About the Company:

The Alaka`ina Foundation Family of Companies is a fast-growing government service provider. Employees enjoy competitive salaries, a 401K plan with company match, medical, dental, disability, and life insurance coverage, tuition reimbursement, paid time off, and 11 paid holidays.

  • Program Coordinator

    1 month ago

    Honolulu, Hawaii, United States East-West Center Full time

    Job Title: Program AssistantJob Summary:The East-West Center is seeking a highly organized and detail-oriented Program Assistant to provide administrative and operational support to our Seminars & Journalism team. The successful candidate will be responsible for coordinating program activities, managing databases, and providing exceptional customer service...

  • NHSS Program Coordinator

    4 weeks ago

    Honolulu, Hawaii, United States University of Hawai'i Full time

    Job SummaryThe University of Hawai'i is seeking a highly motivated and experienced NHSS Program Coordinator to join our team. This is a full-time temporary position that will play a critical role in supporting the implementation of the NHSS Student Scholar Center program plan.Key ResponsibilitiesAssist with the implementation of daily drop-in hours and...

  • Wellness Program Coordinator

    4 weeks ago

    Honolulu, Hawaii, United States Aegis Therapies Full time

    Job Summary: We are seeking a highly motivated and compassionate Wellness Program Coordinator to join our team at Aegis Therapies. As a Wellness Program Coordinator, you will be responsible for assisting the Activities Director in planning and implementing engaging activities and wellness programs for our residents.Key Responsibilities:Assist the Activities...

  • Program Referral Coordinator

    4 weeks ago

    Honolulu, Hawaii, United States The Institute for Human Services, Inc. Full time

    Job OverviewThe Institute for Human Services, Inc. is seeking a skilled Program Referral Specialist to provide administrative referral support and facilitate communication with internal and external partners.This role involves ensuring hospital and outside referrals to IHS specialty shelters are successfully placed or resolved, while also updating and...

  • Strategic Program Coordinator

    3 days ago

    Honolulu, Hawaii, United States Fathom Management LLC Full time

    About the Role:We are seeking a highly skilled Strategic Program Coordinator to join our team at Fathom Management LLC. This is a full-time position that offers a competitive salary of $ $80,000 per annum.Job Description:Main Responsibilities:The successful candidate will be responsible for coordinating various programs and projects within the Joint Program...

  • Wellness Program Coordinator

    4 weeks ago

    Honolulu, Hawaii, United States Aegis Therapies Full time

    Wellness Program CoordinatorAegis Therapies is seeking a dedicated and compassionate Wellness Program Coordinator to join our team. As a key member of our wellness team, you will be responsible for creating and implementing engaging activities and programs for our residents.Key Responsibilities:Assist the Activities Director in planning and implementing...

  • Youth Program Coordinator

    1 month ago

    Honolulu, Hawaii, United States YMCA of Honolulu Full time

    Job DescriptionAt the YMCA of Honolulu, we are seeking a dedicated and enthusiastic individual to join our team as a Youth Leader. This role is responsible for the daily supervision of program participants and assisting in the planning, development, and implementation of program components and activities.The ideal candidate will have a passion for working...

  • Youth Program Coordinator

    4 weeks ago

    Honolulu, Hawaii, United States YMCA of Honolulu Full time

    Job Summary: We are seeking a dedicated and enthusiastic Youth Leader to join our team at the YMCA of Honolulu. As a Youth Leader, you will play a vital role in supporting the daily supervision of program participants and assisting in the planning, development, and implementation of program components and activities.Key Responsibilities:Assist Site...

  • Youth Program Coordinator

    4 weeks ago

    Honolulu, Hawaii, United States YMCA of Honolulu Full time

    Job Summary: We are seeking a dedicated and enthusiastic Youth Leader to join our team at the YMCA of Honolulu. As a Youth Leader, you will play a vital role in supporting the daily supervision of program participants and assisting in the planning, development, and implementation of program components and activities.Key Responsibilities:Assist Site...

  • Recreation Program Coordinator

    1 month ago

    Honolulu, Hawaii, United States Commander, Navy Installations Full time

    Job SummaryThis position is assigned to the Sports and Fitness Division, Morale, Welfare, and Recreation (MWR) Recreational Fleet and Family Readiness Support Services. The purpose of this position is to provide customer service to patrons and perform a variety of duties in support of the MWR Sports and Fitness program at the PH Fitness Center. This is a...

  • WIC Nutrition Program Coordinator

    15 hours ago

    Honolulu, Hawaii, United States Kalihi Palama Health Center Full time

    Job DescriptionWe are seeking a highly motivated and organized individual to join our team as a WIC Nutrition Program Coordinator at the Kalihi-Palama Health Center. This is an exciting opportunity to work with a diverse population and make a meaningful impact on the health and well-being of our community.Job Summary:The WIC Nutrition Program Coordinator...

  • Youth Sports Program Coordinator

    2 weeks ago

    Honolulu, Hawaii, United States i9 Sports Full time

    Company Overview:i9 Sports Honolulu offers youth sports leagues, camps, and clinics for kids ages 3-14 in today's most popular sports such as flag football, soccer, basketball, volleyball, and baseball. With our focus on fun, safety, convenience, and good sportsmanship, i9 Sports is reinventing the youth sports experience for families across the country.Job...

  • Youth Program Coordinator

    4 weeks ago

    Honolulu, Hawaii, United States YMCA of Honolulu Full time

    Job SummaryThe YMCA of Honolulu is seeking a dedicated and passionate Youth Leader to join our team. As a Youth Leader, you will play a vital role in supporting the daily supervision of program participants and assisting in the planning, development, and implementation of program components and activities.Key Responsibilities Supervise program participants...

  • 21st Century Site Coordinator

    1 month ago

    Honolulu, Hawaii, United States YMCA of Honolulu Full time

    Job SummaryAs a 21st Century Site Coordinator, you will play a critical role in designing, directing, and supporting the development and operations of multi-oriented programs and services for high school and college-aged youth. This position is responsible for ensuring that strategic and tactical goals of the Association and HIDOE offices are met.Key...

  • Children's Program Specialist

    4 weeks ago

    Honolulu, Hawaii, United States The Institute for Human Services, Inc. Full time

    Job DescriptionThe Institute for Human Services, Inc. is dedicated to providing comprehensive human services to those in need. As a Children's Program Specialist, you will play a vital role in supporting the outcomes of our Children and Family programs.Key Responsibilities:Assist with the organization and coordination of child and parent education programs...

  • Program Manager

    4 weeks ago

    Honolulu, Hawaii, United States Best Buddies Int. Inc Full time

    Job DescriptionBest Buddies International is a nonprofit organization dedicated to creating opportunities for one-to-one friendships, integrated employment, leadership development, inclusive living, and family support for individuals with intellectual and developmental disabilities (IDD).Our programs empower people with IDD to form meaningful friendships...

  • Program Requirements Specialist

    2 weeks ago

    Honolulu, Hawaii, United States Booz Allen Hamilton Full time

    The Opportunity: As a seasoned project management professional, you will play a crucial role in ensuring the success of our projects from concept to completion. You will be responsible for tracking and managing requirements, coordinating with program leadership and task leads, and supporting the development of execution plans. Your attention to detail,...

  • Project Coordinator

    1 month ago

    Honolulu, Hawaii, United States Alakaʻi Services and Poe'hana Group, Inc. Full time

    Job OverviewAlaka'i Services Group Inc. and Po'e Hana Group, Inc. are seeking a highly skilled Project Coordinator to support the Fellows Program. The successful candidate will be responsible for coordinating communication with program members, documenting project progress, and providing ongoing support and encouragement.Key Responsibilities:Initiate...

  • Activities Coordinator

    1 month ago

    Honolulu, Hawaii, United States Palolo Chinese Home Full time

    Transform Lives as an Activities Coordinator at Palolo Chinese HomePalolo Chinese Home is seeking a dedicated and compassionate Activities Coordinator to join our team in Honolulu, HI. As an Activities Coordinator, you will play a vital role in designing and implementing engaging senior care activities that foster joy and connection among residents.Key...

  • Healthcare Coordinator

    4 weeks ago

    Honolulu, Hawaii, United States UnitedHealthcare Full time

    Healthcare Coordinator RoleAt UnitedHealthcare, we're committed to simplifying the healthcare experience and creating healthier communities. As a Healthcare Coordinator, you'll play a vital role in coordinating the long-term care needs for patients in the local community. You'll work in the field, assessing, planning, and implementing care strategies that...