accountant iv

1 month ago

Tallahassee, Florida, United States State Of Florida Full time

Requisition No:

Agency:
Florida Fish and Wildlife Conservation Commission

Working Title:
ACCOUNTANT IV - #

Pay Plan:
Career Service

Position Number:
#

Salary:
$45, #

Posting Closing Date: 08/18/2024

Total Compensation Estimator Tool

FWC Office of Finance and Budget

Accountant IV - Accounting Services

Salary:
$45, #

1875 Orange Avenue E.

Tallahassee, FL

Office of Finance and Budget/OED

Accountant IV - #

Tallahassee, Florida

Our organization:


The FWC envisions a Florida where fish and wildlife are abundant and thriving in healthy and connected natural landscapes with vital working lands and waterways; where natural resources are valued and safely enjoyed by all; and wherein natural systems support vibrant human communities and a strong economy.


Our Mission:
Managing fish and wildlife resources for their long-term well-being and the benefit of people.


Every organization has an identity that is forged not only by what it does, but by how it conducts itself.

The values embedded in our mission and expressed in the vision of the FWC are to make quality decisions by being dynamic, science-informed, efficient, ethical, collaborative, and committed to the vitality of the state and its environment.


Visit our website for more information:
MyFWC

Requirements:

Employment in this position is contingent upon a satisfactory criminal history check (fingerprint-based) in accordance with Chapter 435, Florida Statutes.

Responses to qualifying questions should be verifiable by skills and/or experience stated on the profile application/resume. Information should be provided regarding any gaps in employment.

Work at the FWC is cross-functional, meaning duties may cross division/office lines.

The Commission expects employees to function across FWC's organizational structure by providing their skills and expertise wherever needed through work on teams or as directed.


Minimum Qualifications:

  • Two (2) years of experience in accounting, finance, or other business related field.
  • Answers to qualifying questions must be verifiable within the work and/or educational history.
  • Employment in this position is contingent upon a satisfactory criminal history check (fingerprint based) in accordance with Chapter 435, Florida Statutes.

Duties and Responsibilities:

MYFLORIDAMARKET PLACE:
Approve invoice reconciliations as the Exception Handler/Invoice Manager.

Review daily the MFMP system to ensure invoices with the oldest transaction dates (TR) are processed daily in compliance with prompt payment Florida Statutes Inform the supervisor in a timely manner of issues that may become a potential problem.

Checks daily input using VP report function in FLAIR. Employee will utilize Vendor outreach, FLAIR VS or other tools to ensure check is updated with correct information. Must


develop and maintain a thorough knowledge of the Florida Statutes, comptroller rules, and internal procedures that pertain to the auditing and processing of disbursements.

This includes but is not limited to F.S., FAC 3A-20, FWC IMPP Manual, the Reference Guide for State Expenditures, and other written procedures.


ENCUMBRANCES:
Review and maintain encumbrances for contract payments. Employees will process monthly contract invoices as assigned and monitor encumbrance amount for any adjustments needed. Correspond with Financial Management section to process the adjustments. Correspond with the contract managers regarding billed services and the deliverables as stated on the contract summary form. Work in conjunction with the staff in general services as new contracts are established.

COMMUNICATIONS:

Communicate both verbal and written to assist Commission personnel, other state agency employees, and the public with any information pertaining to the payment of disbursements.


PROCESS CORRECTING ENTRIES/EXPENDITURE MOVES:
Accurately processes expenditure corrections as required to correct voucher errors using transactions 51, 58 and 96. Serve as a backup for expenditure moves as needed during periods of backlog.

MONITORS PENDING VOUCHERS:

Monitors the Voucher Audit screen in FLAIR and communicates with Department of Financial Services on pending voucher schedules to ensure that DFS has received vouchers to ensure the agency's Prompt Pay Compliance is satisfied.

PERFORMS FOLLOW-

UP AND RESEARCH ON INVOICE ISSUES:
Correct and/or return invoices for corrections. Notify appropriate personnel of additions, deletions, and errors in the Vendor Files. Resolve issues related to returned checks. Employee will promptly research and address returned checks within three (3) days of receipt in the Accounting office. Research inquiries and respond to vendors, staff, and other state agency personnel within the assigned time frame. Use immediate reports function in FLAIR, RDS reports and MRE reports in Web focus to document reason for corrections. Inform the supervisor in a timely manner of issues that may become a potential problem.

As the primary backup employee will timely and accurately research, prepare and submit Cash Restoration forms (over $100) for approval within 14 calendar days of receipt.

CONDUCTS REVIEWS &

SPECIAL STUDIES:

Reviews all Department of Financial Services invoice/voucher returns and make recommendations for corrective actions by the third business day for items still pending.

Confirm with FBO staff status of pending issues to ensure timely response to DFS. Review and analyze invoices that EXCEED the 20 days for processing. Determine areas of improvement and repeat offenders of errors for recommended training needs. Make recommendations and assist in the implementation of the changes. Review all daily disbursement vouchers for accuracy prior to submission to the voucher room. Review daily reports for duplicate payments. Reviews all daily audited vouchers for required documentation prior to submission to the Department of Financial Services.


The Commission expects its employees to be courteous and respectful while assisting Commission customers and stakeholders, ensuring each encounter is as positive as possible.

Employees should promptly resolve questions or problems relating to the Commission, its programs and/or fish and wildlife resources.

Employees should seek to gain public support for agency objectives and programs by serving Florida's citizens in a positive and proactive manner and by listening to what the customer wants and striving to meet their needs.

When appropriate, employees will explain the reasons for agency actions or decisions while communicating a consistent FWC point-of-view.

Knowledge, Skills & Abilities

  • Knowledge and use of FLAIR, Word, Excel; formulas, pivot tables, merges, Outlook, RDS, MRE information systems
  • Knowledge and use of mathematics, numbers and their operations and relationships with the business purpose
  • Knowledge and use of accounting principles and practices
  • Knowledge and use of reading comprehension, understanding of written sentence in related documents
  • Knowledge and use of information gathering, knowing how to find information and identify essential information.
  • Knowledge and use of problem solving, identifying nature of problems
  • Ability to organize work, ability to interpret laws, rules, and processes
  • Excellent organizational skills with attention to detail and accuracy.
  • Ability to communicate effectively with others in both oral and written forms

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.


Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section , F.S., Drug-Free Workplace Act.

VETERANS' PREFERENCE.

Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged .

Certain service members may be eligible to receive waivers for postsecondary educational requirements.

Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.

Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.

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