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Cleared Subcontract Administrator II

1 month ago

Honolulu, Hawaii, United States Amentum Full time

Seeking a Subcontract Administrator II that has an active clearance (minimum active Secret Clearance) that lives in the Mid-Atlantic Region of the US.

Amentum is looking for a motivated Cleared Subcontract Administrator II to work 99% remote-telework , you may need to be on-site in Arlington, VA once or twice per year for important meetings.

The Subcontract Administrator II is responsible for all phases of subcontract administration, cradle to grave, to include acquisition planning, source selection, cost/price analysis, negotiation, post-award administration and closeout. Responsible for ensuring compliance with government policies and procedures. This is a mid-level position that will be expected to possess a general understanding of government subcontracting, ability to work independently with some supervision and instructions, be solution-oriented, contribute to meeting team and/or organizational goals, demonstrate good judgement and business acumen, and collaborate with stakeholders and other departments when needed.

Essential Responsibilities:

  • Coordinate, develop, and produce subcontract documentation such as subcontracts agreements, modification task/delivery orders, solicitations, estimates, cost/price analyses, negotiation memorandums justifications, determinations, special contract provisions, representations, certifications, and correspondence.
  • Assist in coordinating, developing, and producing procurement documentation such as acquisition plans, source selection plans and evaluation criteria, Request for Proposals, agreements, profit analyses, statements of work, data submittal requirements, and proposal preparation instructions.
  • Assist in selecting the appropriate Subcontract type (FFP, CR, T&M, IDIQ, etc.) that is best suited for the prime contract, program needs, and overall risk profile.
  • Assist in evaluating proposals and quotations, determining offer responsiveness, responsibility, and eligibility for award, and provide support for discussions and negotiations.
  • Develop and maintain subcontract files. Monitor and track subcontractor deliverables.
  • Review and process subcontract purchase requisitions.
  • Conduct subcontract file reviews in support of Government audits.
  • Assist in drafting, reviewing, and negotiating teaming and non-disclosure agreements.
  • Coordinate with accounting and finance departments in administering subcontract invoicing and payments, job cost management, contract audit/filing, and closeout process.
  • Ensure compliance with CPSR, FAR/DFARS, Agency-specific regulations and Amentum policies and procedures for subcontracts and procurement.
  • Ensure subcontract requirements are met, monitor cost status, assist in cost management, and coordinate issue resolution with customers.
  • Ensure the management of subcontract file(s), prepare and control of all modifications and correspondence.
  • Interface and coordinate with subcontractors and service providers, as well as Amentum HR, Finance, AP, and Program teams. Participation in cross-functional collaboration and tiger teams.
  • Support small business goals on assigned subcontracts, coordinate with technical staff, maintain records, and participate in small business outreach activities.
  • Assist in the development of negotiation strategy and assist in conducting negotiation of terms and conditions with subcontractors.
  • Review supplier proposals, including analysis of solicitation requirements and proposal responses.
  • Maintain and process purchase orders, releases, and modifications in Amentum's business systems.
  • Close out subcontracts.

Minimum Position Knowledge, Skills, and Abilities Required:

  • Bachelor's degree in Business Administration or related field, and three (3) years of experience in subcontracts, procurement, supply chain or related field, or a Master's degree and up to two (2) years of experience. For this role, at least one (1) year of prior experience must be directly with subcontract administration.
  • Two (2) years of experience in procurement or related field may be substituted for each year of the four (4) years of college.
  • Excellent communication and basic negotiation skills; and working knowledge of Sharepoint, Microsoft Office Suite, and integrated software applications.
  • US Citizenship is REQUIRED.
  • Active Secret Clearance is required to apply but we prefer candidates with a TS/SCI Clearance or the ability to receive/maintain a TS/SCI clearance.

Preferred Knowledge, Skills, and Abilities:

  • Experience with Costpoint or similar ERP system, to include use of the purchasing module.
  • Process improvement experience in a recognized methodology (Lean Six Sigma, CMMI, ISO)
  • Knowledge of various subcontract types (Cost-Plus, Fixed Price, Time & Materials, and subsets thereof)

Amentum is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran's status, ancestry, sexual orientation, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.

Labor Law Posters )

EEO including Disability/Protected Veterans