Subcontract Administrator II

1 month ago

Honolulu, Hawaii, United States Amentum Full time

Subcontract Administrator II

Perform subcontract administration, procurement, and pricing functions during the pre-award, award, and post-award phases of the procurement process. This includes correspondence, negotiations, subcontract generation, contract closeout, file maintenance, and interaction with multiple technical contract managers and external customers. Research, analyze, coordinate, develop and maintain documentation.

This is a remote-telework role. US Citizenship is required.

Essential Responsibilities:

  • Develop and produce subcontract documentation such as subcontracts agreements, modification task/delivery orders, solicitations, estimates, cost/price analyses, negotiation memorandums justifications, determinations, special contract provisions, representations, certifications, and correspondence.
  • Assist in coordinating, developing, and producing procurement documentation such as acquisition plans, source selection plans and evaluation criteria, agreements, profit analyses, statements of work, data submittal requirements, and proposal preparation instructions.
  • Assist in evaluating proposals and quotations, determining offer responsiveness, responsibility, and eligibility for award, and provide support for discussions and negotiations.
  • Maintain subcontract files, including monitoring and tracking subcontractor deliverables.
  • Review and process purchase requisitions.
  • Compile documentation to establish subcontract files.
  • Conduct subcontract file reviews in support of Government audits.
  • Coordinate with accounting and finance department in administering subcontract invoicing and payments, job cost management, contract audit/filing, and closeout process.
  • Develop and maintain procurement files, including monitoring and tracking subcontractor deliverables.
  • Ensure compliance with governmental law and divisional policies on contracts and procurement.
  • Ensure the management of subcontract file(s), including preparation and control of all modifications and correspondence. Ensure cost or price analysis is conducted and adequately documented.
  • Interface and coordinate with contractor/subcontractor, intercompany, interdepartmental, and internal department personnel.
  • Maintain a filing system and be responsible for correspondence on contracts and procurement matters.
  • Negotiate terms and conditions with subcontractors.
  • Provide interpretation of contracts.
  • Responsible for communication and correspondence to and from customers regarding subcontract matters.
  • Review and process procurement requisitions.
  • Review cost proposals, including analysis of solicitation requirements and proposal responses.
  • Support small business subcontracting goals, assist in outreach efforts, review small business utilization compliance, and prepare required subcontracting performance reports.
  • Possess knowledge of how subcontractor invoices are processed.
  • Enter subcontracts into the Costpoint accounting system.
  • Maintain suspense file for documents such as Requests for Quote (RFQs), subcontracts, and modifications.
  • Close out subcontracts.

Minimum Position Knowledge, Skills, and Abilities Required:

  • Bachelor's degree in Business Administration or related field is required. Two (2) years of experience in subcontract, procurement or supply chain or related field may be substituted for each year of the four (4) years of college.
  • 3 years' experience in subcontract administration.
  • Excellent communication and negotiation skills and working knowledge of word processing, database, spreadsheets, and integrated software applications are required.
  • US Citizenship is required.

Amentum is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran's status, ancestry, sexual orientation, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.

Labor Law Posters )

EEO including Disability/Protected Veterans


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