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Executive Assistant to Chief Strategy

4 months ago

New York, New York, United States Pfizer Full time

ROLE SUMMARY

As part of the business support team, this position will provide a full range of executive level administrative support to the Chief Strategy & Innovation Officer (CSIO). The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to prioritize appropriately. The candidate must have a keen attention to detail and works thoughtfully and collaboratively with Chief of Staff (CoS) and other senior level stakeholders, managing multiple concurrent activities. The candidate must be self-driven, able to multitask, and work in a fast-paced and dynamic environment. Excellent networking, interpersonal, and communication skills with an attention to detail are a must.

ROLE RESPONSIBILITIES

  • Work with information of an extremely confidential and proprietary nature
  • Manage sensitive matters with a high level of confidentiality and discretion.
  • Manage calendar of the Chief Strategy & Innovation Officer
  • Meeting scheduling, conference room reservations, Teams meetings and video set-up and associated meeting logistics
  • Anticipate conflicts and partners with CoS to resolve.
  • Coordinate calendars, meetings, and key deliverables
  • Create daily 'e-briefings' (with links to materials for each meeting) from Chief Strategy & Innovation Officer outlook calendar one business day in advance (or on Saturdays for Monday), update as needed. Proactively prepare meeting materials in advance.
  • Travel management - secure all aviation, transportation and accommodation needs. Support the planning of meetings, the development of itineraries and travel briefings. Ensure all details are included in outlook calendar.
  • Prepare expense reports, track reimbursements, and ensure correct AMEX credits/debit.
  • Management of compliance processes (Sunshine Act, Engage, FCPA, etc.)
  • Open, review, and route mail, replying to routine correspondence.
  • Provide phone screening coverage; arrange for visitor passes and building access.
  • Works closely with the CoS and Executive Operations team - planning of key events, dinners, and travel.
  • Proactively and independently organize and expedite workflow and initiate follow-up when necessary to ensure schedules and deadlines are met.
  • Use appropriate discretion in the management of information and stakeholders.
  • Prepare and edit reports and presentations using Microsoft Office software; organize and maintain a high volume of electronic files.
  • Manage professional subscriptions and society memberships for the principal.
  • Coordinate meetings with the Business Innovation LT Administrative Assistants on a quarterly basis

BASIC QUALIFICATIONS

  • Candidate to possess a minimum 7 years administrative/executive support experience that demonstrates an ability to carry out all office functions proficiently.
  • Demonstrate resourcefulness with proven ability to anticipate needs, prioritize responsibilities, manage multiple priorities with tight timelines, and take initiative.
  • Using good judgment while working with highly sensitive, confidential material and information
  • Demonstrated strong self-starter, independent, pro-active, and self-motivated.
  • Must have the ability and professional demeanor to interface with senior management, international colleagues and important external stakeholders and must be able to exhibit good judgment in handling confidential information.
  • Possess excellent communication skills with an ability to respond with professionalism in verbal and written communications with all levels of the organization.
  • Extremely detail oriented, quick learner and possess the ability to work under pressure for extended periods of time.
  • Proficiency in MS Word, OneNote, MS Teams, Excel, PowerPoint, and Outlook are essential.
  • Demonstrates Pfizer Values
  • Flexible work hours required (early mornings, evenings and/or weekends, overtime as needed)

PREFERRED QUALIFICATIONS

  • Strong knowledge of Pfizer headquarters environment preferred.
  • Knowledge of Pfizer organizational processes and past executive administrative assistant experience a plus, but not required.
  • Bachelor's degree strongly preferred.

OTHER REQUIREMENTS

Flexible work hours required (early mornings, evenings and/or weekends, overtime as needed). May require flexible work hours (early mornings, evenings and/or weekends, overtime) as needed. 10-15% travel.

The salary for this position ranges from $34.71 to $60.85 per hour. In addition, this position offers eligibility for overtime, weekend, holiday and other pay premiums depending on the work schedule and the Company's policies. We offer comprehensive and generous benefits and programs to help our colleagues lead healthy lives and to support each of life's moments. Benefits offered include a 401(k) plan with Pfizer Matching Contributions and an additional Pfizer Retirement Savings Contribution, paid vacation, holiday and personal days, paid caregiver/parental and medical leave, and health benefits to include medical, prescription drug, dental and vision coverage. Learn more at Pfizer Candidate Site - U.S. Benefits | ). Pfizer compensation structures and benefit packages are aligned based on the location of hire. The United States salary range provided applies only to the United States - New York - New York City location.

Relocation assistance may be available based on business needs and/or eligibility.

Sunshine Act

Pfizer reports payments and other transfers of value to health care providers as required by federal and state transparency laws and implementing regulations. These laws and regulations require Pfizer to provide government agencies with information such as a health care provider's name, address and the type of payments or other value received, generally for public disclosure. Subject to further legal review and statutory or regulatory clarification, which Pfizer intends to pursue, reimbursement of recruiting expenses for licensed physicians may constitute a reportable transfer of value under the federal transparency law commonly known as the Sunshine Act. Therefore, if you are a licensed physician who incurs recruiting expenses as a result of interviewing with Pfizer that we pay or reimburse, your name, address and the amount of payments made currently will be reported to the government. If you have questions regarding this matter, please do not hesitate to contact your Talent Acquisition representative.

EEO & Employment Eligibility

Pfizer is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status. Pfizer also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA. Pfizer is an E-Verify employer. This position requires permanent work authorization in the United States.

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