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Administrative Assistant

3 months ago

Lake Oswego, Oregon, United States Hart 2 Hart Investigations Inc Full time
Hart 2 Hart Investigations Inc is a full-service Criminal Defense Private Investigations Agency.

We are seeking an Administrative Assistant to be responsible for handling unique tasks in our busy office.

An Administrative Assistant is responsible for the day-to-day duties of our front office.


The Administrative Assistant highlights the importance of organization skills, communication skills, and the capacity to manage several tasks or requests simultaneously.

Soft skills such as being professional and exceptional with time management are quite valuable.

Duties and Responsibilities

Administrative Assistant job description generally includes:

  • Availability – 9-5 pm M-F 35+ hours
  • Proficient computer skills in Word, Excel, Outlook, Calendar, and QuickBooks
  • Manage a multi-line phone system
  • Dispatch process serves
  • Perform Fieldprint fingerprinting
  • General receptionist duties
  • Follow daily and weekly cleaning schedules
  • Ability to operate office machines such as copiers, scanners, postage machine, etc.
  • Proficient in typing and writing skills
  • Process incoming/outgoing mail and packages
  • Maintain company organization
  • Ability to work both independently and under supervision
  • Strong communication skills and ability to follow written or verbal instructions
  • Demonstrates good judgment and logical thinking in a fast-paced environment
  • Works well and ability to think under pressure
  • Have strong initiative, use professionalism, and maintain a positive attitude
  • Proofreading, and editing with attention to detail
  • Being organized and thorough, enthusiastic, tactful,
  • Has the mindset of contributing and collaborating with others
  • Comfortable with learning legal software programs (OJCIN, Tracers, PACER, TLO, Adobe & Office programs)
  • Learn to comprehend legal documents and the legal "lingo".
  • Has time management skills to prioritize work and complete multiple duties, tasks, and deadlines
  • Ability to be accurate and meticulous, with strong verbal and written skills
  • Takes a proactive approach vs. a reactive response
  • Accepts ownership of projects, tasks, and learning opportunities
  • Flexible demeanor with the ability to adapt to client demands and deadlines
  • Assist with other projects as assigned
Requirements

  • Must pass a comprehensive federal background and fingerprint screening.
  • Have a valid driver's license and personal vehicle (mileage is paid when necessary)
  • Must be computer savvy and have the ability to navigate software programs.
  • Experience as an office assistant or in a related field.
  • Excellent MS Office / Windows OS knowledge
  • Ability to write and speak clearly and professionally.
  • Outstanding organizational and time management skills
  • Ability to work well under limited supervision.
  • Familiarity with modern office machines (scanner, printer, fax, copier etc.)
  • Ability to handle highly confidential communications in a professional manner
  • Strong written and verbal communication skills that portray a positive personality
  • High level of discretion and confidentiality
  • High School diploma, GED or above
  • Available to work a flexible schedule during business hours Monday – Saturday
The most important requirement is Following Directions.

If you feel you would be a fit for this position, please submit a letter of interest and updated resume.

Please do not call our office.

After 90 days, you will have a performance review which can lead to growth with our agency.