Paralegal Assistant

4 weeks ago

Lake Oswego, Oregon, United States J MARTIN ESQ LLC Full time
Job Overview

We are seeking a highly skilled Paralegal to support our sole practitioner in a robust practice in probate law, trust administration, guardianship, and conservatorship. The ideal candidate will have a knack for problem-solving, exceptional organizational skills, and the ability to quickly adapt to new legal matters.

Key Responsibilities
  • Prepare and file legal papers and correspondence, such as probate petitions and cover letters
  • Efile court pleadings
  • Provide comprehensive administrative support to enhance office efficiency
  • Communicate effectively with clients via phone, email, and mail to gather and provide necessary information
  • Assist the attorney in information collection and case matter preparation
  • Organize and maintain clients' files with a focus on accuracy and confidentiality
  • Schedule appointments and manage calendars
  • Efficiently scan, photocopy, and manage large volumes of documentation
  • Send documents out for e-signature via Adobe and DocuSign
  • Draft memos and other legal documents as required to assist the attorney
  • Assemble and organize client files on various case matters
  • Support special projects
  • Assist in preparing statements and declarations
  • Maintain and update legal documentation and records
  • Manage discovery requests and responses
  • Contribute to drafting estate plans and other legal instruments such as deeds
Requirements
  • Proven experience as a paralegal or in a similar legal role is highly preferred
  • Strong familiarity with legal procedures, terminology, and the court system
  • Excellent critical thinking and judgment skills
  • Exceptional verbal and written communication abilities
  • Proficient typing skills
  • Highly organized with robust documentation management experience
  • Comfortable and professional in client communications
  • Above-average proficiency in Microsoft Office Suite (Word, Teams, Excel, PowerPoint)
  • Experience with Adobe and sending out e-signatures
  • Ability to multitask and perform effectively under high pressure and handle high-stress and dynamic environments well
  • Excels at meeting deadlines and completing projects and tasks
  • Productive team player

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