Signature Events Coordinator

2 months ago

Austin, Texas, United States HAAM - Health Alliance for Austin Musicians Full time

POSITION SUMMARY: The Signature Events Coordinator is responsible for leading production and execution of the annual Ray Benson's Birthday Bash, as well as supporting the logistical and tactical tasks for HAAM's other key signature events including HAAM Day, Corporate Battle of the Bands, and Pearl Society. Duties include but are not limited to coordinating logistics, maintaining sponsor relationships and coordinating communications as determined by the Chief Development Officer and Development Department for each signature event.

A strategic and integral member of the Development team, the Signature Events Coordinator is primarily responsible for supporting the logistical and tactical execution of HAAM signature events and helps ensure that the logistic needs of HAAM signature events stays within budget and appropriately represents HAAM to the community. This individual executes and coordinates Ray Benson's Birthday Bash including but not limited to managing event logistics, including venues, communication, vendor relationships , sponsorship, registration, and auction needs. The Signature Events Coordinator supports the overall development work of HAAM that will allow the organization to achieve its mission of providing access to affordable healthcare for Austin's low-income, working musicians.

DUTIES/RESPONSIBILITIES:

Major HAAM Signature Events
Lead responsibility for HAAM's annual Ray Benson's Birthday Bash to include managing all aspects of the event, including creative strategy, talent booking, website content, social media oversight, and event production logistics; and working with internal and external parties (venues, photographers, food vendors, alcohol partners, production, etc.) to initiate, plan and execute events.
Responsible for producing event within budget and according to established timeline.
Support execution of other HAAM signature events.
Support other HAAM events as needed. ****

Signature Events Revenue:
Work with Chief Development Officer to establish engagement and sponsorship acquisition plans for Ray Benson's Birthday Bash.
Works on stewardship engagement of sponsorship partners and attendees .

Marketing Assistance

Assists with social media and website updates in conjunction with Ray Benson's Birthday
Writes proposals, newsletters, brochures, pamphlets and other development outreach materials related to Ray Benson's Birthday as needed. Coordinates with the marketing team as needed.

Event Support:
Supports additional Signature Events (HAAM Day, Corporate Battle of the Bands) as needed.
Performs other duties as assigned. ****

Professional Brand:
Maintains professional growth and development through seminars, workshops and professional affiliations to keep abreast of the latest trends in signature events/ fundraising and Austin music related and non-profit organizations.
Communicates effectively with other members of the HAAM staff, board and donors in a cooperative manner consistent with HAAM's mission and philosophy.
Has a visible presence in the community representing HAAM. ****

MINIMUM QUALIFICATIONS:
Two to four years proven track record in planning and implementing large and small events.
Undergraduate college degree in hospitality, sales, marketing or related field preferred. Related experience can substitute for educational degree.
Critical thinking skills, decisive judgment and the ability to work with minimal supervision.
Proficient in the use of technology, including Microsoft Word, Excel, Google Mail, Dropbox, Google Drive, Square Space, and social media platforms.

EXPERIENCE/SKILL REQUIREMENTS
Make decisions and manage projects in a changing and fast paced environment and anticipate future needs, even when limited information and resources are available.
Support the Core Values and Mission of HAAM.
Approach daily work with enthusiasm and passion.
Possess a collaborative, team-oriented spirit and willing to pitch in to help with any task needed.
Ability to be flexible and remain poised under pressure.
Demonstrate a positive and "Yes" attitude while always striving to improve or make things better.
Willingness to take ownership of projects.
Ability to work well and be comfortable with a wide range of people at levels ranging from top CEO's to board members, community volunteers and local musicians. ****

CORE COMPETENCIES:
Strategic Thinking-- Develops strategies to achieve position goals and to engage organizational sponsors and partners while adapting strategies to changing conditions.
Planning/Organizing-- Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.
Cost Consciousness-- Works within approved budget; Develops and implements cost saving measures; Contributes to net revenue to support mission; Conserves organizational resources; Aligns work with strategic goals.
Teamwork-- Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.
Ethics— Embraces people from all backgrounds and has an inclusive attitude; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.

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