Implementation Coordinator, CE

2 months ago

Kissimmee, United States Valencia College Full time
About this Position

Posting Detail Information

Position Number SE
Position Title Implementation Coordinator, CE
Job Type Staff
FT/PT Full-Time
Employee Class Description Staff (ed. support)
General Position Description
Provides a broad range of support duties including administrative, hospitality, technical, and some physical tasks in support of assigned department.

Flexible Work Arrangement
Grade 1620
Exemption Status Non-Exempt
Posting Number S2631P
Location(s) Kissimmee, FL Advanced Manufacturing Training Center
Proposed Work Schedule (Please note hours subject to change based on business needs)
Monday-Friday: 7:30am-4:30pm
(occasional schedule adjustments as needed - This position requires flexibility to adjust and accommodate the night classes & proctoring; this includes select nights & weekends)

Number of Vacancies 1
Posting Start Date 07/18/2024
Posting End Date 07/29/2024
Open Until Filled No
Quicklink for Posting

Posting Detail Information

Temporary Position (Temp or Grant Funded) Details
Salary Range $34,757 per year

Essential Job Functions

Description of Job Function
1. Supports and coordinates the operation of a department by performing multiple complex administrative, hospitality and technical duties, including budget management, marketing support, training support, event coordination, document/spreadsheet creation, and/or classroom/facilities scheduling.

Description of Job Function
2. Provides implementation and delivery support to facilitators and instructors to ensure the highest quality of delivery and customer/learner satisfaction.

Description of Job Function
3. Ensures classrooms and facilities are reserved and properly set up.

Description of Job Function
4. Ensures materials and supplies are prepared for implementation. Assists in the coordination of class, course, and program delivery logistics as needed.

Description of Job Function
5. Monitors and maintains inventories of educational books, materials and supplies.

Description of Job Function
6. Orders and purchases books, materials, and supplies. May be responsible for purchasing card and account reconciliation activities.

Description of Job Function
7. Assists with coordinating and developing special projects, workshops, seminars and presentations.

Description of Job Function
8. May assist in the development of marketing, training and/or learning materials.

Description of Job Function
9. May be responsible for keeping related records and entering facility, course, and/or learner/participant information into the learning management system or other appropriate system.

Description of Job Function
10. Liaisons and interacts with external stakeholders, vendors, and various college employees in support of department initiatives. Performs related research as needed.

Description of Job Function
11. Prepares regular activity reports and provides to necessary individuals/departments.

Description of Job Function
12. Performs other duties as assigned.

Qualifications

Drivers License Requirement

Drivers License Requirement REQUIRED: Must possess valid Driver's License. Employee will be required to operate a college vehicle, including but not limited to on and between campuses and in the local community, in order to perform the essential job functions.

Required Qualifications

Required Minimum Education High school diploma or general education degree (GED).
Required Field of Study
Other Required Qualifications
Required License/Certification

Preferred Qualifications

Preferred Education & Field of Study
Associate's degree from a regionally accredited institution.

Preferred Type of Experience
Experience in supporting training and development activities.
Experience operating and training others in the use of multimedia equipment.
Experience in coordinating budgets preferred.

Preferred Licenses/Certification

Knowledge, Skills and Abilities

Knowledge, Skills and Abilities
Knowledge of the principles and practices of office administration.

Knowledge of the principles and practices of event coordination and/or training and development.

Skill in the use of personal computers and general office software.

Excellent customer service and interpersonal skills.

Ability to communicate effectively orally and in writing.

Ability to take initiative and work with limited supervision.

Ability to think through problems and seek solutions.

Ability to conduct research, make recommendations, and prepare reports and spreadsheets.

Ability to organize work, prioritize multiple assignments, make appropriate decisions, and meet deadlines.

Ability to perform work that requires a high level of attention to detail.

Ability to travel between campus and to various worksites in the Orlando area, as needed.

Ability to work effectively in a diverse community and meet the needs of diverse student and employee populations.

Working Conditions

General Working Conditions
This job primarily operates in a professional office environment. The employee will routinely operate standard office equipment including but not limited to computers, keyboards, mouse, phones, photocopiers, printers, scanners, filing cabinets and fax machines. While performing the duties of this job, the noise level in the work environment is usually quiet to moderate.

Typical physical competencies include but are not limited to frequently remaining stationary, moving, reaching, positioning self and occasionally ascending/descending, lifting/moving objects weighing between 5-15 pounds. This job also entails frequently communicating, discerning and exchanging information, detecting and perceiving objects up close, at a distance, and the ability to adjust focus. Cognitive abilities include but are not limited to frequently using discretion, judgment, reasoning, memory, learning, maintaining confidentiality, comprehension, problem solving, and decision-making.

The typical work environment, physical and cognitive demands listed above are representative of those that must be met by an employee to successfully perform the essential functions of this job. The College has a process to identify and make available reasonable accommodations to enable individuals with disabilities to perform the essential functions.

Job specific working conditions
Job Specific Designation

Supplemental Questions

Required fields are indicated with an asterisk (*).
  1. This position may require evening and Saturday shifts. Are you able to work evenings and Saturdays if needed?
    • Yes
    • No
  2. Please describe your work experience with computer technology and software.
    (Open Ended Question)
  3. Tell us what you most like about being a supportive member of an administrative team?
    (Open Ended Question)
  4. Please explain how do you take initiative and anticipate your Manager's needs?
    (Open Ended Question)
  5. Please share relevant experience [if any] in working in a fast paced environment where you worked on multiple projects with a focus on community building skills.
    (Open Ended Question)
Documents Needed to Apply

Required Documents
  1. Cover letter
  2. Resume/Vita
Optional Documents
  1. Transcript 1
  2. Veterans Preference Verification Documentation
  3. Reference Letter 1
  4. Other Documents

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