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On-Call Financial Associate

4 months ago

San Francisco, California, United States KQED Full time

Urgent Hiring
Reporting to the Accounts Payable & Procurement Manager, the position will provide overall financial support for purchasing and procurement activities for key departments: revenue and content divisions. Departments represent combined expenses in excess of $20M. The position will work collaboratively with departments to facilitate spending requests and provide updates periodically on vendor level spending. The Financial Associate is responsible for providing a variety of services to support the assigned departments in a timely and professional manner. The Financial Associate will be expected to handle confidential data securely and with discretion.
KQED envisions a public media organization with a culture that centers on human dignity, equity, and belonging. This will enable us to better serve and reflect the Bay Area through diverse and inclusive storytelling.
We value the contributions of marginalized people in society — including Black, Indigenous, and all people of color, people with disabilities, and LGBTQIA+ people — and we believe that these communities must be centered in the work we do, and we strongly encourage members of these communities to apply.
KQED Code of Ethics

The mission that drives us:

KQED provides citizens of Northern California with a community-supported alternative to commercial media. We provide citizens with the knowledge they need to make informed decisions; convene community dialogue; bring the arts to everyone and engage audiences to share their stories. We help students and teachers thrive in 21st-century classrooms, and take people of all ages on journeys of exploration- exposing them to new people, places and ideas.
This role will work hybrid between working in KQED's newly renovated headquarters and working remotely. KQED requires employees to be fully vaccinated against COVID-19.
The successful candidate will be required to join NABET Local 51.
Salary Information: $ $40.12 per hour
Essential Functions:

  • Support the overall procurement process for assigned departments. Activities include, but not limited to:
    • Create purchase requisitions, as needed
    • Send approved Purchase Orders, including Terms and Conditions, to vendors
    • Collect documentation for received goods and services (e.g., packing slip, bill of lading, receiving log)
    • Perform receipt of goods and services within the purchasing system, ZIP
    • Process invoices by ensuring invoices are mathematically correct and approved by the responsible managers and ensure sales/use tax is properly accounted for
  • Prepare monthly reconciliation of American Express corporate card for various cardholders
    • Collect receipts for transactions from cardholders
    • Ensure proper coding of expenses and compliance with company policy and grant funding requirements
  • Serve as a Subject Matter Expert for Direct Travel/Concur. Assist employees with expense reports and travel arrangements and event registration, as needed.
  • Assist Financial Planning & Analysis (FP&A) team and accounts payable team with ad hoc analysis and reporting
  • Assist the FP&A team with month end accruals for respective departments
  • Complete monthly journal entries, as necessary
  • Prepare monthly kiosk inventory roll forward and cost of inventory sold
  • Other duties as assigned


Candidate qualifications:

  • At least 2-3 years relevant experience in accounts payable, accounting.
  • Oral and written communication skills; ability to interact with cross-functional departments with a customer service orientation
  • Strong organization skills and attention to detail, operate with sense of urgency.
  • Ability to work under pressure and meet deadlines
  • Proficiency with Microsoft Office (Outlook, Excel, Word), Google (Sheets, Docs), and Adobe Acrobat
  • Previous experience with financial systems and / or procure to pay systems in a mid or large size organization
  • General understanding of budgets and a good aptitude with numbers
  • Strong initiative with an ability to work independently and prioritize to meet deadlines
  • Experience with Intacct, Zip, and Concur is a plus


Physical Demands:

  • Ability to lift a minimum of fifteen (15) pounds;
  • Ability to exert maximum muscle force to lift, push, pull or carry;
  • Ability to use abdominal and lower back muscles over time without fatigue;
  • Ability to stand and/or sit for extended periods;
  • Ability to bend, stoop, stretch, twist, sit, and reach;
  • Fine motor skills;
  • Good visual and auditory acuity.

The physical demands described here represent those that an employee must meet to perform the essential functions of this job successfully.
NOTE: This job description is not intended to be all-inclusive. Employees may be required to perform other related duties as necessary to meet the ongoing needs of this organization.