Current jobs related to Administrative Assistant - Chicago, Illinois - Marex Spectron International

  • Assistant Administrator

    6 days ago

    Chicago, Illinois, United States Elevate Care Windsor Park Full time

    Assistant Administrator Job DescriptionElevate Care Windsor Park is seeking a dedicated and organized Assistant Administrator to support the Nursing Home Administrator in the daily operations of our facility.Key Responsibilities:Assist the Nursing Home Administrator in managing the day-to-day operations of the facility.Ensure compliance with all applicable...

  • Administrative Assistant

    1 week ago

    Chicago, Illinois, United States MG M The Law Firm Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at MG+M The Law Firm. As an Administrative Assistant, you will provide administrative support to our attorneys and paralegals, ensuring the smooth operation of our office.Key Responsibilities:Provide administrative support to...

  • Administrative Assistant

    22 hours ago

    Chicago, Illinois, United States Sargent & Lundy Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Sargent & Lundy. As an Administrative Assistant, you will provide administrative support to our team, ensuring the smooth operation of our office and projects.Key ResponsibilitiesProvide administrative support to the team, including scheduling...

  • Administrative Assistant

    2 days ago

    Chicago, Illinois, United States PeopleShare Full time

    Job Title: Administrative Assistant/Onsite Service SpecialistWe are seeking a highly organized and detail-oriented Administrative Assistant/Onsite Service Specialist to join our team at PeopleShare in Downtown Chicago, IL. As an Administrative Assistant/Onsite Service Specialist, you will be responsible for providing administrative support to our team and...

  • Administrative Assistant

    3 weeks ago

    Chicago, Illinois, United States TEKsystems Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at TEKsystems. As an Administrative Assistant, you will provide administrative support to our staff, ensuring the smooth operation of our office.Key ResponsibilitiesAdministrative Support: Provide administrative support to our staff, including preparing...

  • Administrative Assistant

    1 week ago

    Chicago, Illinois, United States ZS Full time

    Front Desk Administrative AssistantWe are seeking an experienced administrative professional to join our team in Chicago, Illinois. As a Front Desk Administrative Assistant, you will serve as the local ambassador in the office, providing support to the Office Manager.Responsibilities:Front desk reception, including answering phone calls, greeting visitors,...

  • Administrative Assistant

    3 weeks ago

    Chicago, Illinois, United States MyCareersFuture Full time

    **Job Summary**MyCareersFuture is seeking a highly skilled and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will be responsible for providing administrative support to our organization, ensuring the smooth operation of our daily activities.**Key Responsibilities:**Manage general accounting duties, including...

  • Administrative Assistant

    2 weeks ago

    Chicago, Illinois, United States State of Illinois Full time

    Job SummaryWe are seeking a highly skilled and detail-oriented Administrative Assistant to join our team at the Illinois Commerce Commission. As a key member of our staff, you will provide administrative support to our Police Section, ensuring the smooth operation of our daily activities.Key ResponsibilitiesMaintain accurate and up-to-date records and files,...

  • Administrative Assistant

    5 days ago

    Chicago, Illinois, United States JCFS Chicago Full time

    Job SummaryWe are seeking an experienced Administrative Aide to join our team at Knapp School and Yeshiva. The successful candidate will be responsible for providing administrative support to ensure the smooth operation of the school.Key ResponsibilitiesProvide exceptional customer service to clients and visitors, ensuring a welcoming and respectful...

  • Administrative Assistant

    5 days ago

    Chicago, Illinois, United States JCFS Chicago Full time

    Job SummaryWe are seeking an experienced Administrative Aide to join our team at Knapp School and Yeshiva. The successful candidate will be responsible for providing administrative support to ensure the smooth operation of the school.Key ResponsibilitiesProvide exceptional customer service to clients and visitors, ensuring a welcoming and respectful...

  • Administrative Assistant

    3 weeks ago

    Chicago, Illinois, United States Leonard Law Group Full time

    Job SummaryWe are seeking a highly skilled and organized Administrative Assistant to join our team at the Leonard Law Group. As a key member of our office support staff, you will be responsible for providing exceptional customer service and administrative support to our clients and staff.Key Responsibilities:Answering and directing phone calls and responding...

  • Administrative Assistant

    1 week ago

    Chicago, Illinois, United States JCFS Chicago Full time

    Job SummaryWe are seeking an experienced Administrative Aide to join our team at Knapp School and Yeshiva. The successful candidate will provide administrative support to ensure the smooth operation of the school.Key ResponsibilitiesProvide exceptional customer service to clients and visitors, ensuring a welcoming and respectful environment.Answer phones and...

  • Administrative Assistant

    3 weeks ago

    Chicago, Illinois, United States MyCareersFuture Full time

    Job SummaryMyCareersFuture is seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will play a critical role in ensuring the smooth operation of our organization.Key ResponsibilitiesCommunication and CorrespondenceReceive and process various forms of communication,...

  • Administrative Assistant

    5 days ago

    Chicago, Illinois, United States State of Illinois Full time

    Job SummaryWe are seeking a highly skilled and detail-oriented Administrative Assistant to join our team at the Illinois Commerce Commission. As an Administrative Assistant, you will provide administrative support to the Police Section of the Transportation Bureau, performing a variety of tasks including typing, record processing, and general office support...

  • Administrative Assistant

    5 days ago

    Chicago, Illinois, United States AIDS Foundation Chicago Full time

    Job SummaryThe AIDS Foundation Chicago is seeking a highly organized and detail-oriented Receptionist to join our team. As the first point of contact for visitors and callers, this role requires excellent communication and interpersonal skills to provide exceptional customer service.Key ResponsibilitiesAnswer and direct phone calls, maintaining...

  • Administrative Assistant

    1 day ago

    Chicago, Illinois, United States GREEN IVY REALTY & PROPERTY MANAGEMENT INC Full time

    Job Opportunity at Green Ivy Realty & Property Management Inc.Green Ivy Realty & Property Management Inc. is seeking a highly skilled and organized Administrative Assistant to join our dynamic team. As a key member of our organization, you will play a vital role in ensuring the smooth operation of our office.Key Responsibilities:Provide administrative...

  • Administrative Assistant

    2 weeks ago

    Chicago, Illinois, United States The LaSalle Group Full time

    {"title": "Part-Time Receptionist", "description": "Dynamic and Reliable Receptionist Needed in Downtown ChicagoLaSalle Network is working with a growing company seeking a Part-Time Receptionist to join their team in downtown Chicago. If you thrive in a fast-paced environment, enjoy supporting a growing organization, and excel in administrative tasks, this...

  • Administrative Assistant

    2 weeks ago

    Chicago, Illinois, United States Lawrence Hall Full time

    Job Summary:The Administrative Assistant will provide critical support to the Lawrence Hall team, ensuring the smooth operation of our office and programs. This role requires a detail-oriented and organized individual with excellent communication skills and a passion for delivering exceptional customer service.Key Responsibilities:Administrative Support:...

  • Administrative Assistant

    1 week ago

    Chicago, Illinois, United States Loyola University Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to provide support to the English Department and the Global Studies Program. The successful candidate will be responsible for managing administrative tasks, maintaining records, and providing exceptional customer service to students, faculty, and staff.Key...

  • Receptionist and Administrative Assistant

    4 weeks ago

    Chicago, Illinois, United States The Larko Group Full time

    Receptionist/ Administrative AssistantWe are seeking a highly organized and enthusiastic professional to join our team as a Receptionist/ Administrative Assistant. As a key member of our front desk team, you will be responsible for creating a warm and welcoming atmosphere for our clients and colleagues.Front Desk Responsibilities:Provide a positive first...

Administrative Assistant

4 months ago

Chicago, Illinois, United States Marex Spectron International Full time

Diversified. Resilient. Dynamic.

Marex is a global financial services platform, providing essential liquidity, market access and infrastructure services to clients in the energy, commodities and financial markets.

The Group provides comprehensive breadth and depth of coverage across four core services: Market Making, Clearing, Hedging and Investment Solutions and Agency and Execution. It has a major franchise in many major metals, energy and agricultural products, executing around 50 million trades and clearing 205 million contracts in 2022. The Group provides access to the world's major commodity markets, covering a broad range of clients that include some of the largest commodity producers, consumers and traders, banks, hedge funds and asset managers.

With more than 35 offices around the globe, and over 2,000 dedicated people enabling access to exchanges and technology-powered services.

For more information visit

Purpose of Role:

This Administrative Assistant will provide administrative support to the Marex Chicago offices, responsible for greeting clients and visitors, answering and directing phone calls, working with department leaders. Ability to work across departmental functions while maintaining a professional demeanour. Address concerns and elevate issues that need immediate attention.

Marex has unique access across markets with significant share globally both on and off exchange. The depth of knowledge amongst its teams and divisions provides its customers with clear advantage, and its technology-led service provides access to all major exchanges, order-flow management via screen, voice and DMA, plus award-winning data, insights and analytics.

Responsibilities:

  • Handle multiline phone line console; answer calls and take proper action be it to forward or take a message and forward in a timely manner.
  • Portray a professionally outgoing personality when greeting visitors and clients and is attentive to offer and prepare courtesy beverages (coffee, water or tea).
  • Maintain the Lobby, Conference Rooms, Break Room, Supply Room & Copy areas clean and organized.
  • Receive and distribute mail to Compliance or corresponding person (3 Chicago locations within walking distance). Dropoff outgoing mail/correspondence.
  • Handle all courier responsibilities such as preparing FedEx shipments, dropping off FedEx envelopes at FedEx location, and receiving shipments and delivering to corresponding person.
  • Schedule conference rooms for meetings, conference calls and video conferences. Liaise with IT Department for meetings and conferences which might require their assistance for video/audio capabilities to ensure that all is prepared at the time of the event.
  • Keep inventory and order office supplies while maintaining an organized supply room.
  • Ensure kitchen is always well stocked and tidy.
  • Print/scan/copy/bind confidential documents for Executive meetings.
  • Assist with catering requests for meetings in the office with internal colleagues and/or external guests.
  • Travel Management:
    • Liaise with employees for business trips (flights, hotels, car transfers)
    • Ensure all required travel approvals are in place and travel is booked within Company policy/procedures
    • Review Expense Reimbursement reports to ensure all required information is reflected
  • Ensuring compliance with the company's regulatory requirements under the SEC, FINRA, NFA, CFTC and other applicable exchanges
  • Adhere to the operational risk framework for your role ensuring that all regulatory or company determined parameters are complied with.
  • Role model for demonstrating highest level standards of integrity and conduct and reflecting Company Values.
  • At all times complying with Marex's Code of Conduct.
    • To ensure that you are fully aware of and adhere to internal policies that relate to you, your role or any other activities for which you have any level of responsibility.
    • To report any breaches of policy to Compliance and/ or your supervisor as required
    • To escalate risk events immediately
    • To provide input to risk management processes, as required.

The Company may require you to carry out other duties from time to time,

Competencies, Skills and Experience:

Competencies

  • A collaborative team player, approachable, self-efficient and influences a positive work environment
  • Demonstrates curiosit
  • Resilient in a challenging, fast-paced environment
  • Good communication skills and able to work with a diverse and multi-cultural personnel
  • Ability to take a high level of responsibility in a fast pace and high-volume environment
  • Excels at building relationships, networking and influencing others
  • Strategic collaborator with insight and agility, able to anticipate future challenges, ensuring operational effectiveness

Skills and Experience

  • Excellent organizational skills and ability to multi-task and work as a team player.
  • Strong verbal and written communication skills
  • Ability to work independently
  • Strong computer skills with proficiency with Microsoft Office (Power Point, Word, Outlook, and Excel), Adobe Acrobat, Visio and Internet navigation.
  • Problem solving skills
  • Excellent verbal and written communication skills
  • Experience working in a regulated environment and knowledge of the risk and compliance requirements associated with this.

Marex's goal is to build and maintain a workforce that is diverse in experience and background but uniform in reflecting our standards of integrity and excellence. Consequently, our recruiting efforts reflect our desire to attract and retain the best and brightest from all talent pools. We want to be the employer of choice for prospective candidates. We encourage applications from candidates returning to the job market.

It is the policy of Marex to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, religion, creed, age, sex, sex stereotype, gender, gender identity or expression, transgender, sexual orientation, national origin, citizenship, disability, marital and civil partnership/union status, pregnancy, veteran or military service status, genetic information, or any other characteristic protected by law.

#LI-PP1