Health System Specialist

2 months ago

Durham, North Carolina, United States Veterans Health Administration Full time
This announcement will close on 07/23/2024 , or once the first 50 applications have been received. Applications that are submitted after 11:59 p.m. Eastern Time on the date in which the cut-off number has been reached will not receive consideration.

Duties include but are not limited to:


Manages the special purpose academic fund from Office of Academic Affiliations (OAA) and Health Professions Trainees (HPT) reimbursement processes with the affiliate; synthesizes data, trends, opportunities, etc.

for presentation to facility leadership, Office of Academic Affiliations (OAA), or academic organizations using graphs, flowcharts, and other techniques.

Validates complex calculations for accuracy of reimbursement of trainee activity with analysis of relevant documentation; evaluate and determine the scope and intensity of verification methods for each program to minimize risk to organization while maintaining efficiency.

Extracts, analyzes, and organizes data from multiple sources to create reports for ongoing monitoring of resources, Office of Academic Affiliations (OAA) reports, or special projects.

Facilitates performance measure goals by developing studies and evaluations for suspense items, accreditation standards, needs assessments/surveys, white papers, academic presentations, grant proposals, and special purpose budgetary requirements.

Advises Health Professions Education (HPE) management and Office of Academic Affiliations (OAA's) informed decision-making processes with the research, collection, compilation, analysis, presentation, and management of data and Health Professions Education (HPE) program information.

Develops and provides annual and as needed training for the affiliate to ensure policy compliance; maintains documentation of training, including meeting minutes description of content covered, and name of attendees.

Training is provided for affiliate academic staff, affiliate program directors, VA site directors and resident coordinators.

Communicates with leadership at all levels of the VA facility to include clinical service staff, service and section chiefs, VA Site Directors, fiscal staff and leadership, the facility compliance officer and executive leadership to ensure accuracy of DA documents, EARs data, including both the allowable and reimbursable leave status of Health Professions Trainees (HPTs) and compliance with policy.

Assesses Veterans Equitable Resource Allocation Education Support Supplement (VESS) funds to provide recommendations for utilization and strategies to increase facility level allocations; insufficient labor mapping for protected educational time for clinical education activities for education leaders (DEOs, Program Directors and VA Site Directors) as required by VHA Directive 1065, Productivity and Staffing Guidance for Specialty Provider Group Practice, results in negative impacts to VESS funding.

These funds may be used to improve and maintain infrastructure to host clinical training programs.

Collects, consolidates, and provides analysis of data to prepare justifications for FTE, funding, and budget planning purposes; evaluates trends and provides recommendations for further analysis for future planning.

Data sources may include but are not limited to Pyramid analytics, Consolidated Data Warehouse (CDW), VHA Support Service Center (VSSC) Capital Assets, or other VA/affiliate platforms.

Identifies gaps in policy compliance through review and assessment and comparison of current standards and policy guidance and makes continued recommendations for overall program improvement and necessary procedure or policy changes to Office of Academic Affiliations (OAA).


Work Schedule:
Monday-Friday

8:00am-4:30pm

Telework:
Ad-hoc

Position Description Title/PD#:
Health System Specialist/PD99451S

Physical Requirements:
The work is sedentary, although some slight physical effort may be required.

This work is performed in an office setting although some slight physical effort may be required to conduct training events, give presentations, or to observe staff and trainees in their work environment, including inpatient clinical areas.

The position will utilize a desk and computer and may need to navigate throughout the facility clinical areas. Stamina and concentration to meet crucial deadlines is required.

Work Environment:
Work is usually performed in office settings within a clinical environment.

The position may spend time in clinical areas of the facility to ensure coordination of schedules, attend meetings, and facilitate program effectiveness.

Occasional travel to the VISN office, other VAMCs, and the academic affiliate may be required.

Promotion Potential:


The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met.

Selection at a lower grade level does not guarantee promotion to the full performance level.

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