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Administrative Assistant

4 months ago

Rockville, Maryland, United States USAJobs Full time
Duties

As an Administrative Assistant with the US Nuclear Regulatory Commission, you will perform a wide range of administrative and secretarial functions in order to support the operations of your office. Such duties include but are not limited to:
  • Typing, proofreading, and editing a variety of technical, scientific, and other government documents and official correspondence in accordance with standards, guidelines, and agency procedures.
  • Reviewing incoming correspondence, announcements, and other mail. Utilizing a variety of software programs (e.g., MS Word, MS Excel, MS Access, Outlook, SharePoint, etc.) in performing assigned work.
  • Maintaining automated tracking or ticket systems for proper handling of controlled correspondence and action items.
  • Answering telephone calls from a variety of customers and greeting visitors. Managing and maintaining supervisors' calendars and scheduling meetings and events.
  • Coordinating work assignments and office coverage with other administrative staff to ensure mission accomplishment and to support a collaborative work environment.
  • Making travel arrangements, preparing travel authorizations and vouchers, within prescribed timeframes.
  • Preparing electronic time and attendance records.
  • Using the Agency-wide Document Access and Management System (ADAMS) to electronically produce, store, and retrieve official agency records.
  • Providing advice and recommendations to staff members on proper procedures and formats for the preparation of correspondence, reports, staff papers, and other documents.

    Requirements

    Conditions of Employment
    • U.S. Citizenship Required
    • This is a Drug Testing position.
    • Background investigation leading to a clearance is required for new hires.

      You must meet the qualifications for this position by no later than 30 calendar days after the closing date of this announcement and before placement in the position.

      You must answer ALL job specific vacancy questions for this announcement. Incomplete applications will not be considered.

      All information in your resume and responses to the vacancy questions must be true and accurate. Your resume will be used to validate your responses to the vacancy questions. If we are unable to validate your responses, you will not be considered for these positions.

      Qualifications

      The ideal candidate must be able to demonstrate the following: Knowledge of proper grammar, spelling, punctuation, and correspondence procedures; ability to work efficiently in handling multiple assignments; ability to deal tactfully with various levels of personnel; ability to work within a team environment or as a lead administrative assistant; and proficiency in the use of Microsoft Word, Outlook and appointment calendar. A description of how you possess these skills as well as how you meet the qualifications desired must be addressed in your resume.

      In order to qualify for GG you must demonstrate one year of specialized experience, equivalent to the GS-06 level in the Federal service or equivalent responsibility in the private sector. Specialized experience is defined as, at least 3 years experience which demonstrates a minimum of 5 of the 7 following competencies/knowledge to successfully perform as a GG7 Administrative Assistant:

      1. Proficiency with the utilization of various computer systems such as data entry and/or managing databases and producing reports.

      2. Administrative and clerical duties such mailing, faxing, copying, and filing.

      3. Utilization of various computer software such as word processing software (Microsoft Word or similar), Adobe Acrobat, and Microsoft suite (or similar).

      4. Providing support to senior staff and collaborating with internal and external contacts.

      5. Executing administrative functions i.e., time and attendance, travel, budget, workload, and purchasing/bank card, calendar management, and file management,.

      6. Proofreading and formatting documents including grammar, punctuation, and spelling.

      7. Ensuring compliance with organizational standards for correspondence and concurrence procedures.

      In order to qualify for GG you must demonstrate one year of specialized experience, equivalent to the GS-07 level in the Federal service or equivalent responsibility in the private sector. Specialized experience is defined as, at least 4 years experience which demonstrates a minimum of 5 of the 7 following competencies/knowledge to successfully perform as a GG8 Administrative Assistant:

      1. Proficiency with the utilization of various computer systems such as data entry and/or managing databases and producing reports.

      2. Administrative and clerical duties such mailing, faxing, copying, and filing.

      3. Utilization of various computer software such as word processing software (Microsoft Word or similar), Adobe Acrobat, and Microsoft suite (or similar).

      4. Providing support to senior staff and collaborating with internal and external contacts.

      5. Executing administrative functions i.e., time and attendance, travel, budget, workload, and purchasing/bank card, calendar management, and file management,.

      6. Proofreading and formatting documents including grammar, punctuation, and spelling.

      7. Ensuring compliance with organizational standards for correspondence and concurrence procedures.

      Education

      There are no educational requirements for this position.

      Additional information

      Based on the staffing needs of the agency/area of consideration, additional selections may be made from this vacancy announcement.

      The duty location of these positions are Rockville, MD. In general, employees are expected to be in the office at a minimum of 4 days per pay period**. Telework schedules, including full-time telework, are approved, on a case-by-case basis. If selected, telework will be determined in accordance with Agency policy and the Collective Bargaining Agreement, if applicable.

      The NRC provides reasonable accommodation to applicants with disabilities where appropriate. Individuals with disabilities may contact the Selective Placement Coordinator for assistance with the application or hiring process via . Deaf applicants may contact the Disability Program Manager by calling the NRC videophone at

      Individuals who are eligible for non-competitive appointment under an OPM special appointing authority may apply for consideration under a comparable NRC non-competitive appointing authority. Veterans, please visit:

      Selectees will be required to complete a "Declaration of Federal Employment," (OF-306), prior to being appointed to determine their suitability for Federal employment and to authorize a background investigation. False statements or responses on your resume or questionnaire can jeopardize your employment opportunity and subject you to disciplinary action, including removal from Federal service.

      A transferable security clearance from another agency or a background investigation leading to a clearance is required for all new hires. To begin work at the NRC without a security clearance, you must be granted a temporary waiver of the required clearance, referred to as a 145(b) waiver. To be eligible for a 145(b) waiver you will need a favorable education verification, reference, credit, and criminal history checks. If a wavier is granted, the successful completion of a background investigation and favorable adjudication is required for continued employment. If you have resided outside the U.S. for an extended period of time, the agency may not be able to (1) grant the 145(b) waiver where the required investigation cannot be completed in a timely manner, or (2) achieve timely completion of the background investigation required for a security clearance.

      The NRC is a zero tolerance agency with respect to illegal drug use. Individuals selected for this position will be subject to pre-appointment drug testing unless currently in a NRC position subject to random drug testing AND will be subject to random drug testing upon appointment to the NRC.