Administrative Assistant
2 days ago
Power Systems Electric Corporation is a diverse and multi-office contracting company offering a wide range of essential electrical infrastructure, security, and common area lighting services with offices in the Maryland, Virginia, Washington DC, and West Florida regions.
About the RoleWe seek a highly organized and customer-driven professional to join our Administrative Team. The ideal candidate will be a service-driven self-starter, able to thrive in a team environment, and enjoy working with customers and peers.
This is a full-time position, Monday through Friday from 7:30am to 4:00pm, located in our Corporate office in Rockville, MD.
Key Responsibilities- Accounts payable and receivable data entry using Sage Intaact Software
- Accounts receivable collection tasks, including documentation, phone calls, emails, and follow-up
- Check runs and vendor aging review
- Initial vendor statement reconciliation
- Customer invoicing
- Generate departmental quotes, work orders, and/or estimates
- Receive incoming phone calls and route to team members
- Issue or process purchase orders
- Coordinate with other departments to facilitate efficient daily operations
- Minimum of 3 years' experience in AP/AR or as an administrative assistant in a professional office setting
- Familiarity with accounting software, Sage Intaact preferred
- Working knowledge of Microsoft Office 365: Word, Outlook
- Advanced Microsoft Excel skills required
- Typing 55 WPM+
- Professional verbal, phone, and interpersonal skills
- Energetic personality, initiative-taker, and ability to multi-task
- Well-organized and ability to work independently
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