Administrative Assistant

2 days ago


Rockville, Maryland, United States POWER SYSTEMS ELECTRIC CORPORATION Full time
About Us

Power Systems Electric Corporation is a diverse and multi-office contracting company offering a wide range of essential electrical infrastructure, security, and common area lighting services with offices in the Maryland, Virginia, Washington DC, and West Florida regions.

About the Role

We seek a highly organized and customer-driven professional to join our Administrative Team. The ideal candidate will be a service-driven self-starter, able to thrive in a team environment, and enjoy working with customers and peers.

This is a full-time position, Monday through Friday from 7:30am to 4:00pm, located in our Corporate office in Rockville, MD.

Key Responsibilities
  • Accounts payable and receivable data entry using Sage Intaact Software
  • Accounts receivable collection tasks, including documentation, phone calls, emails, and follow-up
  • Check runs and vendor aging review
  • Initial vendor statement reconciliation
Other Responsibilities
  • Customer invoicing
  • Generate departmental quotes, work orders, and/or estimates
  • Receive incoming phone calls and route to team members
  • Issue or process purchase orders
  • Coordinate with other departments to facilitate efficient daily operations
Qualifications
  • Minimum of 3 years' experience in AP/AR or as an administrative assistant in a professional office setting
  • Familiarity with accounting software, Sage Intaact preferred
  • Working knowledge of Microsoft Office 365: Word, Outlook
  • Advanced Microsoft Excel skills required
  • Typing 55 WPM+
  • Professional verbal, phone, and interpersonal skills
  • Energetic personality, initiative-taker, and ability to multi-task
  • Well-organized and ability to work independently


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