Sr Executive Assistant-IPM

4 weeks ago

Indianapolis, Indiana, United States Eli Lilly and Company Full time

At Lilly, we unite caring with discovery to make life better for people around the world. We are a global healthcare leader headquartered in Indianapolis, Indiana. Our employees around the world work to discover and bring life-changing medicines to those who need them, improve the understanding and management of disease, and give back to our communities through philanthropy and volunteerism. We give our best effort to our work, and we put people first. We're looking for people who are determined to make life better for people around the world.

Job Description - Sr Executive Assistant- Mfg

Position Number: Leading Candidate:

Position Title: Sr Executive Assistant- Mfg Position Type: Full-Time

Job Level: B4 Location: Indianapolis, LTC

Job Function: Parenteral Administration Position Posted:

Supervisor: Parenteral Site Supervision Internal Posting Dates:

Position Brand Description:

All Executive Assistants provide communication management, schedule management,

office management and other supportive duties for direct and indirect business partners

and are responsible for personal management working independently and receiving less

direction from others.

.

Key Objectives/Deliverables:

· Signing for and/or approving, on behalf of the business partner, communication

materials for distribution.

· Preparing presentations from concepts provided either in written or verbal form

using appropriate software packages.

· Handling e-mail responses as desired by the business partner (read, evaluate,

respond, forward, and/or delete as appropriate).

· Serving as the key contact person in the area to minimize disruptions for the direct

and indirect business partner.

· Communicating independently in response to incoming requests from external

customers, prioritizing the requests, and accepting accountability for the results of

decisions.

· Maintaining direct, open, and constant communication with the business partner,

regardless of the location of either, in order to relay important information.

· Screening and communicating which activities, meetings, events, etc. the business

partner will or will not be able to attend and coordinating all arrangements for

attendance at those functions.

· Prioritizing and organizing the business partner's time and ensuring that the

business partner is adequately prepared for each day's activities

· Arranging all travel, with every detail finalized, to allow the business partner to

focus on the business at hand (details may include hotel, ground transportation,

meeting sites, participants, and itinerary).

· Coordinating complex, international travel logistics with global business partners.

· Acting as a mentor and resource to other Administrative Assistants in the

company; giving direct feedback and coaching to others in the area.

· Developing and maintaining files and filing systems, including personnel files, for the business partner's direct reports, entire division, or component. · Maintaining the highest level of confidentiality of all information obtained from and for the business partner. · Assuming a leadership role in the component and serving as a coach to provide both positive and negative feedback. · Assisting the business partner with personal responsibilities (outside appointments, errands, coordination of schedule for family activities, special events and travel) and personal files so he or she can focus on Lilly business.

Minimum Requirements:

· Advanced technical experience in Microsoft applications

· High-level performance in all administrative assistant skills including

communications, scheduling, and event planning

· Excellent organization skills with scheduling and planning expertise

· Excellent people and team working skills

· Demonstrated ability to balance multiple and competing demands on time

· High degree of confidentiality

· Responsible for maintaining a safe work environment, working safely and

accountable for supporting all HSE Corporate and Site Goals.

Additional Preferences:

· Working independently with little or no guidance from others

· Consistently demonstrating exceptional performance

· Personal maturity and discretion

· Flexibility for the benefit of self, the business partner, team members, and the

organization

Education Requirements:

· High School diploma

Other Information:

· Post Offer testing exam may be required.

· 8 hour days – Monday through Friday.

· Overtime may be required.

· May be required to wear pager.

· Applicant may work in an area within the Parenteral Plant where some allergens

are present. Mobility requirements and exposure to allergens should be

considered when applying for this position.

Eli Lilly and Company, Lilly USA, LLC and our wholly owned subsidiaries (collectively "Lilly") are committed to help individuals with disabilities to participate in the workforce and ensure equal opportunity to compete for jobs. If you require an accommodation to submit a resume for positions at Lilly, please email Lilly Human Resources ( ) for further assistance. Please note This email address is intended for use only to request an accommodation as part of the application process. Any other correspondence will not receive a response.

Lilly is an EEO/Affirmative Action Employer and does not discriminate on the basis of age, race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability or any other legally protected status.

Our employee resource groups (ERGs) offer strong support networks for their members and help our company develop talented individuals for future leadership roles. Our current groups include: Africa, Middle East, Central Asia Network, African American Network, Chinese Culture Network, Early Career Professionals, Japanese International Leadership Network (JILN), Lilly India Network, Organization of Latinos at Lilly, PRIDE (LGBTQ + Allies), Veterans Leadership Network, Women's Network, Working and Living with Disabilities. Learn more about all of our groups.

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