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Human Resources Office Assistant

4 months ago

Winona, Minnesota, United States Peerless Chain Full time

BASIC FUNCTION

Offers administrative support for the Human Resources department in all areas of Human Resources (recruiting, benefits, employee relations, payroll, workers compensation and labor relations).

ORGANIZATIONAL RELATIONSHIP

Reports to Director of Human Resources

Work closely with departments and employees throughout the company

EDUCATIONAL REQUIREMENTS

A 2-year degree in an Administrative Support program, human resources program or equivalent and/or 2 years' experience in a confidential administrative support position. Human Resources experience preferred.

Demonstrated strong knowledge of Microsoft Word and Excel. Offer excellence in customer service. Must be able to function responsibly with confidential information. Must be able to build relationships and communicate professionally with the ability to speak, read, write and understand English.

RESPONSIBILITIES

  1. Employee Relations
  2. Process appropriate paperwork for enrollment of new/terminated office and factory employees. Monitor performance review schedules. Update information systems with necessary employee data.
  3. Assist with arranging for post-offer employment testing, reasonable suspicion testing, post-accident testing or mechanical aptitude testing.
  4. Employee Orientation – Assemble all new hire orientation binders with personnel policies, benefit programs and other company information. Assist with new hire orientation.
  5. Register employees for training activities, conferences, workshops etc. Obtain certificate of completion as available.
  6. Secure petty cash box, balancing funds monthly. Prepare a deposit for finance as needed.
  7. Arrange and promote for purchase of Peerless logo apparel.

2.Employee Data Base Systems

  • Utilize the Human Resource Information System to find efficiency. Scan necessary paper documents into the system.
  • Assist with documenting collecting and documenting training and development activities for all employees. Enter completion information into appropriate systems
  • Act as backup for Payroll activities.

3.Confidential Typing

  • Handle all correspondence and recordkeeping duties related to matters requiring a high level of confidentiality, such as wage and salary reports, sexual harassment issues, alcohol and drug abuse, and employment verifications.

Employee Recognition

  • Track and maintenance of service award program.

Benefit Program Literature

  • Assist in the development and upgrading of benefit program literature to conform to changing government standards or benefit levels of coverage. Assist with Benefit Enrollment organization and activities.

Clerical Functions

  • Prepare notices or flyers to be posted on bulletin boards or the Welcome monitor regarding introduction of new employees and other general announcements.
  • Design and type reports and presentations that may include charts, tables, graphs, graphics etc. Proofreads all documents for accuracy.
  • Maintain organizational charts and employee directory.
  • Sort payroll related documents for distribution to employees.
  • Receiving and directing visitors, ensuring all visitors wear safety glasses and visitor badges.
  • Securely collect and file documents in an organized manner.
  • Safety & Worker's Compensation
  • Prepare reports to verify employee eligibility for 90-day safety bonuses for no lost time accidents. Communicate with key contacts to arrange for purchasing gift cards.

Employee Activities and Event Coordination

  • Track and Coordinate employee activities and special events.

Safety Supplies

  • Maintain adequate supply of all safety supplies equipment. Keep up to date on current protection equipment as required by OSHA and distribute accordingly to employees when needed.
  • Provide vouchers for safety shoes or safety glasses to employees, tracking usage or noting replacement.
  • Processing invoices for payment and payroll deduction.

HR Areas of knowledge

– Continue to learn more about human resource topic areas to help with growth within the position.

10. Regular attendance, communication and meeting committed deadlines are all essential elements of the job. These requirements are key to the operation and effectiveness of this position and if not in place have the potential to impair and diminish expected results.

11. Other duties as assigned.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly in a sedentary role a need to communicate with others through listening, talking and writing. The employee is frequently required to walk; sit; use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to stand. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, peripheral vision, depth perception and ability to adjust focus.


Compensation details: 18-20 Hourly Wage


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