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Auxiliary Programs Manager

4 months ago

Austin, Texas, United States Headwaters School Full time

Headwaters School, a Pre-K through grade 12 independent day school serving 530 students across its three campuses in Austin, TX, is seeking a full-time Auxiliary Programs Manager to begin July 1, 2024.

At Headwaters, our faculty and staff nurture a school culture that promotes a growth mindset, a collaborative spirit, a joyful environment, and the achievement of high expectations. Our faculty and staff ensure all members of our school community understand their role in advancing issues of diversity, equity, inclusion, and belonging. Headwaters School supports the professional growth of our school employees in order to contribute to their feelings of fulfillment, to provide a model of lifelong learning for our students, and to advance the strategic goals of the school.

Our faculty and staff are responsible for bringing our Purpose statement to life: to cultivate identity formation, foster empathy, and embrace diversity to bring more peace to the world. In addition, they guide our students to live authentically, think expansively, and create bravely. We invite our students, guides, staff, parents, and trustees to be Peacemakers, Advocates, Creators, and Thinkers.

The Auxiliary Programs Manager reports directly to our Senior Director of Finance and Advancement.

Job Summary:

The Auxiliary Programs Manager is responsible for the development and coordination of all non-traditional revenue streams for the school, including camps, after school auxiliary programs, and facility rentals. The ideal Auxiliary Programs Manager is entrepreneurial, energetic, and has experience in creating and implementing programming for children ages 3-18. This position has oversight of scheduling, programming, hiring, and supports decisions related to marketing and communication and facilities management. The Auxiliary Programs Manager will interact with and serve a variety of constituents including parents, students, faculty, and staff. Excellent communication, interpersonal, and organizational skills are essential. The person in this role must be approachable, enthusiastic, and able to work collaboratively in a team setting. Computer proficiency, particularly in working with database programs, is required. Bachelor's degree is required and fluency in Spanish is preferred. The ideal candidate will have 3+ years experience planning student programs, preferably in an educational institution.

Essential Job Duties:

  • Design, develop, and implement new offerings with the goal of providing high-quality programs.
  • Work with the Leadership Team to assess and enhance current programs that meet the needs of families, faculty, and staff.
  • Maintain and analyze statistical data and market research in planning and decision-making.
  • Ensure that camp programs comply with city and state regulatory standards.
  • Serve as chief risk-management officer for all camps, auxiliary programs, and rentals.
  • Authorize budgeting, purchasing, and payroll for auxiliary programs.
  • Supervise the camp counselors, specialty staff, and employees of summer camps, specialty programs, and extracurricular programs.
  • Coordinate programming ideas with other departments within the Headwaters School community.
  • Manage recruitment, interviewing, and hiring of program employees; ensuring compliance with human resource policies and practices.
  • Develop and maintain a marketing plan in collaboration with the Marketing and Communications Department.
  • Oversee advertising in social media, print, and online platforms.
  • Manage and oversee website development including the ability to update program and marketing efforts.
  • Lead all program registrations and manage the underlying database processes.
  • Oversee the recruitment of auxiliary program participants.
  • Develop and oversee all budgets for auxiliary programs in conjunction with the Finance Office.
  • Other duties as assigned by the Senior Director of Finance and Advancement or Head of School. This is a full-time, exempt position and compensation is competitive for the greater Austin area. The School offers a wide range of benefits including generous paid time off, 401(k) retirement plan, ongoing professional support and continuing education opportunities, and a unique working environment where you are able to share and receive ongoing feedback. This position reports to the Senior Director of Finance and Advancement. Interested applicants should email a resume and cover letter to Leslie Hirsch, Director of Human Resources at to apply or go to the Headwaters School Employment website, .

    Headwaters School welcomes applicants from all backgrounds. As a 501(c)3 non-profit school, Headwaters provides equal employment opportunities to all employees and applicants without regard to race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, genetic information or any other characteristic protected by federal, state, or local anti-discrimination law. The School's equal employment opportunity practices extend to recruitment, hiring, selection, compensation, benefits, transfer, promotion, training, discipline, and all other terms, conditions, and privileges of employment. All Employees are responsible for complying with the School's equal employment opportunity policy.