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Event Planner

3 months ago

Minneapolis, Minnesota, United States Augsburg University Full time
Company Description

Augsburg University has maintained a strong academic reputation defined by excellence in the liberal arts and professional studies since 1869. A safe and welcoming campus in the heart of Minneapolis, Augsburg offers undergraduate and graduate degrees to nearly 3,200 diverse students.

Augsburg's mission is to educate students to be informed citizens, thoughtful stewards, critical thinkers, and responsible leaders. The Augsburg experience is supported by an engaged community that is committed to intentional diversity in its life and work. An Augsburg education is defined by excellence in the liberal arts and professional studies, guided by the faith and values of the Lutheran church, and shaped by its urban and global settings.

Augsburg invites individuals who share our mission and commitment to intentional diversity, equity, inclusion and belonging to join our community. In particular, Augsburg invites BIPOC, LGBTQIA+, individuals with disabilities, women, veterans and those from underrepresented or marginalized backgrounds are encouraged to apply.

Job Description

Summary of Position

The Event Planner is responsible for the management and direction of event production for events and conferences both on-and off-campus, creating a positive image of Augsburg University for the campus community and guests. Provides leadership and guidance to various committees for small to large-scale campus events. Collaborates with internal and external partners, building strong working relationships.

Primary Responsibilities

  • Create positive memorable experiences for campus community and campus guests.
  • Provide leadership and support by raising the quality of events and the image of the University.
  • Lead and manage assigned events and ensure that Augsburg University events are tied to mission and have a consistent feel that reinforces the University's brand.
  • Provide quality customer service and form positive working relationships.
  • Provide supervision, leadership and training to internal planner(s) and staff, student staff and intern(s).
  • Collaborate in the management of University Event resources.

Additional Responsibilities

Event Planning & Management

  • Independently plan and manage assigned small to large events/portions of events; partner with departments to determine event goals and objectives and final event logistics.
  • Conduct off-campus venue site visits, make recommendations for off-campus event venues.
  • Provide onsite leadership to live events by making real-time, unsupervised decisions, directing staff and volunteers, evaluating risks and course-correcting when necessary to ensure event remains successful, on-budget and mission-centered.
  • Make decisions related to event logistics in partnership with on- and off-campus partners including catering, public safety, facilities/custodial, IT, rental vendors, musicians and staff.
  • Review, negotiate and manage vendor contracts related to Augsburg events.
  • Collaborate with Marketing and Communication to maintain master web calendar content of campus events and activities and create brand appropriate event collateral where appropriate.
  • All other duties as apparent or assigned by supervisor(s).

Summer Conference Planning & Management

  • Assist with the coordination of the annual summer conference calendar and client relationships including contracting, payment, and end of summer reports.
  • Coordinate with on-campus partners such as Public Safety, campus food service, facilities and residence life as needed.

Work Environment and Physical Demands

  • Typical work environment is an office. Sedentary work for long periods of time.
  • Regular computer and phone use.
  • Occasional carrying and lifting up to 40 lbs.
  • Long or irregular hours.
  • Periodic night and weekend hours.
Qualifications

Minimum Qualifications

  • Bachelor's degree.
  • Three (3) to five (5) years of relevant experience.

Preferred Qualifications

  • Experience working in higher education.
  • Knowledge of AV equipment.

Knowledge, Skills, Abilities

  • Creative, assertive, and self-motivated.
  • Ability to prioritize in a fast-paced environment with superb attention to detail.
  • Excellent interpersonal and organizational skills, strong oral and written communication skills.
  • Understanding of relevant organizational and business processes.
  • Ability to multi-task and maintain deadlines.
  • Ability to work effectively in a diverse work environment.
  • Ability to be attentive to details, be accurate, be precise.
  • Ability to lead/teach.
  • Ability to work in a team environment; work independently or with little supervision.
  • Ability to reason/analyze.
  • Ability to maintain confidentiality; demonstrate patience, understanding.
  • Ability to show initiative.
  • Ability to handle frequent interruptions.
  • Ability to manage multiple projects.
Additional Information

Benefits at Augsburg

Augsburg University offers a competitive and comprehensive total rewards program including:

  • Medical, dental and vision coverage
  • A generous 403(b) matching program with an employer contributions of up to 8% upon eligibility
  • Up to 100% tuition remission for employees, spouses and dependents, and participation in the Tuition Exchange program with colleges and universities throughout the US
  • Generous paid time-off, including 14 paid holidays, 12 sick days, 2 community service days, and vacation of up to 22 days per year immediately upon hire
  • Employer-paid STD, LTD and life insurance
  • Employee Assistance Program (EAP) for all employees

Equal Opportunity and Affirmative Action Statement

Augsburg is an equal opportunity employer and does not discriminate on the basis of gender, sexual orientation, marital status, gender identity, race, age, disability, religion, national origin, color, or any other protected class.


Augsburg University is committed to providing equal employment opportunity to all applicants and employees regardless of their race, color, creed, religion, gender, age, national origin, familial status, disability, veteran status, sexual orientation, gender identity, gender expression, marital status or public assistance status, or any other characteristic protected by federal, state, or local law.

If you need a reasonable accommodation to complete our application process, please contact our Human Resources Department at phone number: or email:

Augsburg College is an Affirmative Action/Equal Opportunity Employer. We welcome job applications from qualified individuals without regard to race, color, religion, sex, national origin, age, disability, ancestry, family care status, veteran status, marital status, or any other lawfully protected status. Minorities, women, disabled persons, and veterans are encouraged to apply. If you need a reasonable accommodation to complete our application process, please contact Augsburg College's Human Resources.