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Temporary Project Specialist

4 months ago

Austin, Texas, United States University of Texas at Austin Full time

Job Posting Title:

Temporary Project Specialist (UTemps)

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Hiring Department:

UTemp Pool

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue Until Nov 22, 2024

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

Only competitive applicants selected will be contacted and provided with instructions on the continued application process. This temporary assignment may be filled at any time. Please no phone calls or emails. The projected end date for this temporary assignment is November 22, 2024. The selected candidate must have a current/valid Texas driver's license and a clean driving record. This assignment will be benefits-eligible.

Purpose

The University of Texas at Austin is seeking to hire a Project Specialist within the Planning, Design, and Construction Department. You'll be working for a university that is internationally recognized for its academic programs and research. Your work will make a difference in the lives of students, staff, and faculty, thereby enhancing the student experience. If you're the type of person who wants to know your work has meaning and impact, you'll like working in our department and for UT Austin. UT Austin provides an outstanding benefits package. For more details, please see and . Applicant must be willing to travel 1 to 2 times a month to the Marine Science Institute (MSI) in Port Aransas, TX. This role provides critical administrative support for a range of design and construction projects.

Responsibilities
  • Document Management- create, review, route, and file project documents including submittals, requests for information, change orders, and payment applications.
  • Stakeholder Communication - maintain and build positive relationships with clients and stakeholders through prompt, courteous, and accurate communications. Keep internal contact records for project teams, stakeholders, and clients up to date.
  • Project Close-Out - manage and execute timely and accurate project close-out processes, including closing work orders and ensuring deliverables are received and distributed. Address project close-out issues and assist accounting and project teams in reconciling project costs.
  • Meeting Coordination - schedule and attend project-related meetings. Provide detailed meeting minutes to the Project Manager.
Required Qualifications

Bachelor's degree in a related field or equivalent experience. Experience in project administration, preferably in construction or related fields. Excellent organizational and communication skills. Proficiency in MS Office and project management software. Ability to travel from the Austin campus to MSI in Port Aransas 1 to 2 times per month as required.

Preferred Qualifications

Experience in an administrative role supporting project management, especially within a construction or university setting, is highly desirable. Applicants should be proficient with Microsoft Office Suite and familiar with document management systems. Strong communication skills are essential, along with the ability to handle sensitive information with discretion. Candidates must demonstrate excellent organizational and time management skills, attention to detail, and the ability to juggle multiple tasks efficiently. Strong interpersonal skills are required to work effectively both independently and as part of a team and to interact comfortably with a diverse range of people.

Driving Required

This job requires a class "C" operator's driver's license. The applicant selected must provide a current three-year driving record from the current state of residence. If not currently a Texas resident, a Texas driver's license must be obtained within 30 days of becoming a Texas resident.

Hourly Rate

$26.44

Working Conditions
  • Business casual attire
  • Standard office environment
  • Use of manual dexterity
  • Repetitive use of a keyboard at a workstation
Work Shift
  • 8 am - 5 pm, M-F
  • May be flexible on start and end time with supervisor's approval.
Required Materials
  • Resume/CV
  • 3 work references with their contact information; at least one reference should be from a supervisor

Importantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an ,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is For more information about E-Verify, please see the following:

  • [PDF]
  • [PDF]
  • [PDF]
  • [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in .

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.